Annual Celebration of Excellence by Students (ACES)
ACES 2010: March 25, 2010
Keynote Speaker: March 25, 2009, 7:30 pm, Rosebud Theater
ACES 2010: March 25, 2010
Keynote Speaker: March 24, 2010, Time to be announced, Lone Star Auditorium

Questions about Powerpoints

Why are you collecting my Powerpoint presentation beforehand?

ACES runs on a very tight schedule. Because of this, we do not allow individuals to use their own laptops because of the time involved to switch from one machine to another. We collect presentations and load all of them on each of the laptops. It is the presenter's responsibility to load their presentation during the short time between presentations. Instructions for submitting your presentation will be sent to you if you indicated that you are doing a Powerpoint presentation.

My Powerpoint will not be finished by the submission deadline.

That is understandable, however, ACES runs on a very tight schedule. You can bring your presentation on CD or Flash memory media. The laptops do not have floppy drives. The laptops will not logged into the UT Arlington domain and may not be connected to the wireless internet infrastructure. This can impede access if you email it to yourself, save it on Mav Space, or intend to access it on your student J: drive. While not difficult, you must know how to connect to your J: drive. The moderator cannot help you. Time spent accessing your presentation on media outside of the laptop will count against your presentation time so please make every effort to submit it before the deadline.

When is the deadline to submit my presentation?

For your presentation to be preloaded on the laptops, you must submit it before 5:00 pm on Thursday, March 25, 2010.

How do I submit my Powerpoint?

There are two methods: #1: You can bring it in-person to Jim Perry in the Honors College, College Hall, Suite 100. The laptop on which you will load it is the kind that will be used on the day of ACES. Take a moment to check out your presentation for any errors.#2: You can upload it to a special folder established on MavSpace. Consult the Uploading your Powerpoint page under Help & Info at the top of this page from step-by-step instructions.

Can I email my presentation to you?

No. For ACES 2007, the size of all of the presentation files exceeded 400 MB. That would jump to almost 500 MB if they had all been sent by email. The two methods above give you, the presenter, the knowledge that your presentation made it to where it needs to be for collection.

What if I used something other than Powerpoint to make my presentation?

In the past, some presenters have made a PDF file of their presentation. Adobe Acrobat Reader is installed on the laptops. The OpenOffice suite is also installed on the laptops, which can save a Microsoft Powerpoint-compatible file. If you are using some other presentation software, see if it can save a Powerpoint-compatible file. If you have additional questions about this topic, please contact Joslyn Krismer (aces@uta.edu) for assistance.

What version of Microsoft Office will be available?

The laptops will have Office 2007 running on Windows XP. If you use OpenOffice to make your presentation or you create a PDF of your presentation, the latest version of those software will be available.

Will a remote or laser pointer be available?

No. If you need these devices then plan to bring your own. Remotes are not provided becase of the close proximity of the rooms to one another. Remotes of the same type can interfere with presentations in adjacent rooms. Only attach your remote's hardware for your time and remove it promptly when you are finished to prevent disruption of other presentations.

I am doing a Powerpoint but I also need other hardware.

The laptops have built-in DVD drives but the audio from the laptop is not hooked up to external speakers or to the projector in order to use its audio hardware. If you need additional hardware for your presentation time, please contact Joslyn Krismer (aces@uta.edu) for more assistance. ACES can provide a limited amount of additional hardware so always consider trying to provide your own. If you do have to provide your own, please contact us and let us know so that we can assist you in coordinating the installation and removal or your equipment.

I have other questions?

Please contact Joslyn Krismer (aces@uta.edu) for more information.