Policies and Procedures

Course Policies

Course Creation

All course sections will have an automatically-created empty course shell. This is your “official course shell.” The course shell will be available during the semester prior to its being taught (e.g. Fall course shells are created on census date of the preceding summer session) provided you have been assigned to that section in MyMav as described in the table on the MyMav Policies page.

Course Duplication

In order to re-use your course in the future, refer to the Blackboard Course Duplication options. It is your primary responsibility to export your Blackboard course at the end of the semester in order to maintain desired structure and content for any future semesters delivered.

Course Access & Archives

You will have access to the previous two semesters’ courses, the current semester’s courses, and an empty course shell for the upcoming semester. Courses will be automatically removed from the Blackboard server following an archival schedule.  Instructors will be notified before courses are removed so that you may create an export file.

Each semester, one week after final grades are posted in MyMav, courses will be archived to maintain an official course record on Blackboard. Any changes made to a course after that date will not be reflected in the archive. It is recommended that you not make changes to your course until after it is archived to maintain an official course of record for reference in the event of a grade dispute. If you need to restore an official course of record that has already been archived, please send a request to CDE Support.

Combining Multiple Sections and Cross-listed Courses

If you want to combine multiple sections into one section for easy access to all students, request a Section Merge. List all sections you wish to have merged, and specify which section should serve as the primary course.

If you are teaching a cross-listed course, you will need to merge the sections. Cross-listed courses will not be automatically merged.

Final Grades Posted to MyMav

Final course grades in Blackboard must be posted directly into MyMav.

Student Access to Courses

Befor the Semester

It is the primary responsibility of faculty to make a course available to students through the availability setting in Blackboard. Your students are enrolled in the course automatically through MyMav once they have registered and paid, but will not see their course more than two weeks prior to the first class day. You will need to set the course to “Available” when you are ready for students to access, but no earlier than the week before the official start date. Refer to Making Your Course Available for instructions.

Contact Your Students

E-mail your students and inform them that you are using Blackboard. Send them the link to the login page and let them know when they can access your course. It is the responsibility of the instructor to notify the students. You can send them an e-mail directly from MyMav. Access your course roster and select the “Send E-mail” button.

Below is a sample e-mail to send to your students. Please feel free to copy and paste this sample e-mail.

Dear Students,
This course will utilize Blackboard this semester.

  • To access the course, go to http://elearn.uta.edu/ and log in with your NetID and password. Click on the name of the course in the upper left module after logging in.
  • If you have any problems logging in, contact the Help Desk (helpdesk@uta.edu).
  • Review the Student Resources page. This site contains valuable information that will acquaint you with your course and the Blackboard environment.

After the Semester

Students have course access for thirty days following the last day of the session. If you do not want your students to access the course for this long, you will need to make your course unavailable to students (see “Before Semester” above and select “No” for “Set Availability.”) Once a student’s grade is posted in MyMav and thirty days have passed from the end of the session, they no longer have access to the course unless they were given an Incomplete, in which case they will have continued access through the next long semester. Graduate students have longer to complete an “I”. If your graduate student needs access past the period of one long semester, please contact CDE Support.

Support and Training

The Center for Distance Education will be your main point of contact for faculty support and training: contact CDE Support. Please direct students with technical performance and login issues to e-mail the Help Desk.

See training schedules and sign up for training sessions at the Workshops page.