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Konica Minolta – Managed Print Services

The University of Texas at Arlington has selected Konica Minolta as its preferred supplier for copiers and managed print services effective April 2013. Konica Minolta services UT Institutions as the preferred supplier under The University of Texas System Supply Chain Alliance Contract #UTSSCA3812.

Contract Highlights

  • The contract covers Multifunctional Devices (MFDs) - desktop units and printers.
  • The contract provides for fixed discounts from list price. These fixed discounts are applicable to both leased and purchased equipment. Under the lease option, for 36, 48 or 60 months, the cost will include a monthly lease price and a cost-per-copy print charge.   Each print charge (cost per copy), will pay for the cost of all consumables, maintenance, and service for the equipment.
  • Departments can consolidate all of their units for billing purposes and receive one monthly invoice for equipment leases and one monthly invoice for copy charges.

How to Order

  1. Contact Marcus Dunn, the University’s dedicated representative for product pricing and information, or to have a complete managed print service analysis performed on your current fleet of prints, scanners, fax machines and copiers.  Email Marcus at ndunn@kmbs.konicaminolta.us, or call him - (817) 770-8097.
  2. To formalize the lease, Konica Minolta will provide the requisitioning department  the “Equipment Schedule to Master Premier Lease for The University of Texas System” and “Standard CPC Maintenance Contract for The University of Texas System – Institutional Participant”, both of which will be submitted to the Office of Procurement for signature.
  3. After execution, the two (2) aforementioned documents will be returned to the department for direct submission to the University’s current sales representative – see above.
  4. Upon placement, acceptance of the equipment, and receipt of invoice, the department will initiate payment for the lease and maintenance contract by following the How to Pay Your Invoice guidelines.

How to Pay Your Invoice

  1. A department initiates payment by creating a *DEFINE VP2 document.
  2. Include a copy of the signed documents referenced in HOW TO ORDER #2 along with the invoice as support for the first payment.
  3. For subsequent payments, the VP2 document ID of the initial payment must be referenced in the notes section of the VP2.
  4. Additional Information for VP entry:
    • Konica Minolta's EID – 2XTSTG5 Mail Code: 039
    • Lease payments – Object Code 1833
    • Maintenance/Clicks – Object Code 1475

For questions about this contract or procedure, contact your dedicated Procurement Specialist.