E-Learning
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Basic Information in *DEFINE
Login to *DEFINE
Learn about *DEFINE and how to login to the application.
Est. Time: 2 minutes
Screen Composition
Learn about the different parts of the *DEFINE screen.
Est. Time: 5 minutes
Menu System
Learn how the menu system works.
Est. Time: 3 minutes
Personal Authorizations
Learn how to view your authorizations in *DEFINE.
Est. Time: 5 minutes
YB2 - Electronic Inbox
Learn how to view documents awaiting your review or attention.
Est. Time: 6 minutes
Change Electronic Desk
Learn how to change your electronic desk.
Est. Time: 1 minute
Helpful Resources
Discover useful resources for learning more about the *DEFINE application.
Est. Time: 3 minutes
Exit *DEFINE
Learn how to end your *DEFINE session.
Est. Time: 1 minute
GGV - Vendor Identification Request
Create a Vendor Record using a UT EID
The steps in this procedure will demonstrate how to create a vendor record using a UT EID (University of Texas Employer Identification).
Est. Time: 5 minutes
Create a Vendor Record using a SSN
The steps in this procedure will demonstrate how to create a vendor record using a Social Security Number.
Est. Time: 5 minutes
Create a Vendor Record using a FEIN (EIN)
The steps in this procedure will demonstrate how to create a vendor record using a FEIN (Federal Employer Identification Number); also known as EIN (Employer Identification Number).
Est. Time: 6 minutes
Create a Foreign Vendor Record - No Tax ID (FEIN or SSN)
The steps in this procedure will demonstrate how to create a vendor record for a foreign business or foreign individual without a Tax ID.
Est. Time: 7 minutes
Vendor Address Search
PG3 - Vendor Addresses (Name Order)
The steps in this procedure will demonstrate how to search for a vendor by name.
Est. Time: 2 minutes
PG4 - Vendor Addresses (Number Order)
The steps in this procedure will demonstrate how to search for a vendor by identification number (e.g., UT EID or VID).
Est. Time: 2 minutes
VP2 - Service Payment Request
Change Screen Profile
The VP2 screen has two different looks. The steps in this procedure will demonstrate how to change the way you view the VP2 document.
Est. Time: 1 minute
Reimbursement Document
The steps in this procedure will demonstrate how to process a reimbursement document.
Est. Time: 10 minutes
UT EID and Mail Code Search
The steps in this procedure will demonstrate how to search for a vendor's UT EID and Mail Code (Address) in the VP2 document.
Est. Time: 3 minutes
Object Code Search
The steps in this procedure will demonstrate how to search for an Object Code in the VP2 document.
Est. Time: 4 minutes
Voucher Description and Check Stub
The steps in this procedure will demonstrate where to enter Voucher Description and Check Stub information.
Est. Time: 4 minutes
Additional Transaction Lines
The steps in this procedure will demonstrate how to access additional transaction lines in the VP2 document.
Est. Time: 2 minutes
Payment Document
The steps in this procedure will demonstrate how to process a payment document.
Est. Time: 10 minutes
Object Code Search
GG8 - Object Code (Code Order)
The steps in this procedure will demonstrate how to view Object Codes and information pertaining to them by Code Order.
Est. Time: 3 minutes
GG9 - Object Code (Keyword Order)
The steps in this procedure will demonstrate how to view Object Codes and information pertaining to them by Keyword Order.
Est. Time: 3 minutes
SOA - Statement of Account
Statement of Account and the Reconciliation Process
The steps in this presentation will cover the Statement of Account field descriptions, explain the reconciliation process and provide a monthly checklist for reconciling the Statement of Account.
Est. Time: 11 minutes