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E-Learning

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Note: Training resources are only available to UT Arlington employees with a valid Net ID and Password. You will be required to login to view or print materials.

Basic Information in *DEFINE

Login to *DEFINE

Learn about *DEFINE and how to login to the application.
Est. Time: 2 minutes

Screen Composition

Learn about the different parts of the *DEFINE screen.
Est. Time: 5 minutes

Menu System

Learn how the menu system works.
Est. Time: 3 minutes

Personal Authorizations

Learn how to view your authorizations in *DEFINE.
Est. Time: 5 minutes

YB2 - Electronic Inbox

Learn how to view documents awaiting your review or attention.
Est. Time: 6 minutes

Change Electronic Desk

Learn how to change your electronic desk.
Est. Time: 1 minute

Helpful Resources

Discover useful resources for learning more about the *DEFINE application.
Est. Time: 3 minutes

Exit *DEFINE

Learn how to end your *DEFINE session.
Est. Time: 1 minute

GGV - Vendor Identification Request

Create a Vendor Record using a UT EID

The steps in this procedure will demonstrate how to create a vendor record using a UT EID (University of Texas Employer Identification).
Est. Time: 5 minutes

Create a Vendor Record using a SSN

The steps in this procedure will demonstrate how to create a vendor record using a Social Security Number.
Est. Time: 5 minutes

Create a Vendor Record using a FEIN (EIN)

The steps in this procedure will demonstrate how to create a vendor record using a FEIN (Federal Employer Identification Number); also known as EIN (Employer Identification Number).
Est. Time: 6 minutes

Create a Foreign Vendor Record - No Tax ID (FEIN or SSN)

The steps in this procedure will demonstrate how to create a vendor record for a foreign business or foreign individual without a Tax ID.
Est. Time: 7 minutes

Vendor Address Search

PG3 - Vendor Addresses (Name Order)

The steps in this procedure will demonstrate how to search for a vendor by name.
Est. Time: 2 minutes

PG4 - Vendor Addresses (Number Order)

The steps in this procedure will demonstrate how to search for a vendor by identification number (e.g., UT EID or VID).
Est. Time: 2 minutes

VP2 - Service Payment Request

Change Screen Profile

The VP2 screen has two different looks. The steps in this procedure will demonstrate how to change the way you view the VP2 document.
Est. Time: 1 minute

Reimbursement Document

The steps in this procedure will demonstrate how to process a reimbursement document.
Est. Time: 10 minutes

UT EID and Mail Code Search

The steps in this procedure will demonstrate how to search for a vendor's UT EID and Mail Code (Address) in the VP2 document.
Est. Time: 3 minutes

Object Code Search

The steps in this procedure will demonstrate how to search for an Object Code in the VP2 document.
Est. Time: 4 minutes

Voucher Description and Check Stub

The steps in this procedure will demonstrate where to enter Voucher Description and Check Stub information.
Est. Time: 4 minutes

Additional Transaction Lines

The steps in this procedure will demonstrate how to access additional transaction lines in the VP2 document.
Est. Time: 2 minutes

Payment Document

The steps in this procedure will demonstrate how to process a payment document.
Est. Time: 10 minutes

Object Code Search

GG8 - Object Code (Code Order)

The steps in this procedure will demonstrate how to view Object Codes and information pertaining to them by Code Order.
Est. Time: 3 minutes

GG9 - Object Code (Keyword Order)

The steps in this procedure will demonstrate how to view Object Codes and information pertaining to them by Keyword Order.
Est. Time: 3 minutes

SOA - Statement of Account

Statement of Account and the Reconciliation Process

The steps in this presentation will cover the Statement of Account field descriptions, explain the reconciliation process and provide a monthly checklist for reconciling the Statement of Account.
Est. Time: 11 minutes