Bylaws

Chapter 100 Authority and Purpose
Sec. 101 Purpose
Sec. 102 Authority
Sec. 103 Definitions

Chapter 200 Membership
Sec. 201 Eligibility
Sec. 202 Non-Voting Members
Sec. 203 Voting Members
A. Qualifications for Membership
B. Duties of Members
C. Removal from Office

Chapter 300 Officers
Sec. 301 Titles
Sec. 302 Duties
A. President
B. Vice President
C. Secretary
D. Treasurer
E. Parliamentarian
F. Historian
G. Past President
Sec. 303 Election
Sec. 304 Terms of Office
Sec. 305 Unexpired Term
Sec. 306 Transfer of Records

Chapter 400 The Executive Committee
Sec. 401 Membership
Sec. 402 Meetings
Sec. 403 Duties
Sec. 404 Term
Sec. 405 Chair

Chapter 500 Other Committees
Sec. 501 Standing Committees
Sec. 502 Duties
A. Communications Committee
B. Outreach Committee
Sec. 503 Ad Hoc Committees

Chapter 600 Meetings
Sec. 601 Types of Meetings
Sec. 602 Floor Privileges
Sec. 603 Vote
Sec. 604 Agenda
Sec. 605 Order of Business
Sec. 606 Minutes

Chapter 700 Parliamentary Authority
Sec. 701 Parliamentary Authority
Chapter 100 Purpose, Authority, Definitions

Sec. 101 Purpose

The Campus Cat Coalition is a stray/feral campus cat management group through which eligible faculty and staff members and student and community associate members may participate in a trap, sterilize, return, manage, otherwise known as TNR, on the campus of the University.

Sec. 102 Authority

The CCC is authorized by the administration to implement a TNR program on the campus of the university. The CCC has no authority to act outside the directives of this program. The CCC shall endeavor to keep interested members informed and the administration advised of progress in managing the program. Sec. 103 Definitions

CCC is the short title for the Campus Cat Coalition.

Administration refers to the Vice-President for Administration and Campus Operations

University refers to the University of Texas at Arlington

Chapter 200 Membership

Sec. 201 Eligibility

The CCC shall consist of non-voting and voting members as outlined below.

Sec. 202 Non-Voting Members

Non-voting representatives of the CCC shall consist of non-staff/faculty associate members.

Sec. 203 Voting Members

Voting members of the CCC shall consist of eligible staff and faculty members. Eligible staff includes all classified employees and those nonexempt and exempt administrative and professional employees. A member loses full CCC membership upon leaving the employ of the University but may become an associate member.

A. Qualifications for membership. Members must be regular employees appointed one-half time or more for more than 4 1/2 months.

B. Duties of members. Members shall attend all meetings of the CCC. Members shall serve on committees of the CCC and may be elected as an officer of those committees. Members shall be available to the CCC, indicating how they can be contacted. They shall be representatives of CCC willing to hear concerns, to receive information and suggestions, and to communicate these effectively to the CCC.

E. Removal from Office. Any member can be removed from the CCC for nonperformance of duties. The Executive Committee may initiate action to remove a member, or a request for removal showing cause may be brought in writing to the Executive Committee by any member. The Executive Committee will investigate the matter on a case-by-case basis and will recommend action to the CCC if warranted. The Executive Committee will provide a response to any representative that requests removal informing said member of the Committee=s decision in the matter. The final decision will be made by the CCC. Removal will be effective upon the vote of a simple majority of those present and voting at a meeting of the CCC. Possible causes of removal shall include, but not be limited to: non-attendance; failure to consistently perform duties committed to, consistent unavailability of the member to CCC, or failure to abide by the caregiver rules and procedures set by CCC.

Chapter 300 Officers

Sec. 301 Titles of Officers

The Officers of the CCC shall be President, Vice President, Secretary, Treasurer, Parliamentarian, Historian.

Sec. 302 Duties

A. President shall preside at all meetings of the CCC and chair the executive Committee; abide by the stated rules of order when conducting meetings; refer all matters submitted for the CCC=s attention to the appropriate committee(s) maintain and update a calendar of events relevant to the CCC for the coming year; prepare a written annual report of the past year's activities and progress and make it available to all members of the CCC; serve as ex-officio member of all Council committees and serve as liaison to the Administration.

B. Vice President - The Vice President shall preside over the CCC in the absence of the President or in the event the President requests the Vice President to serve during the course of a meeting; assist the President in performing leadership responsibilities; accept names of persons interested in serving on standing committees and to make appointments on the basis of the person's preference where possible or, in the absence of volunteers, make the necessary appointments to committees in consultation with the Executive Committee; call a meeting of any committee that is not fulfilling its responsibilities; and make and distribute yearly, immediately following appointments, a list of CCC committees and their members to all CCC members.

C. Secretary B The Secretary shall be responsible for minutes of each CCC meeting, including the distribution of minutes to members before or at the next scheduled meeting of the CCC; collect, receive, and maintain at a central location, minutes of CCC meetings, minutes of committee meetings, and annual reports; serve as Secretary for the Executive Committee, keep minutes of the Executive Committee=s meetings and notify its members of meeting dates and locations.

D. Treasurer B The Treasurer shall be responsible for all financial aspects of the CCC functions, including maintaining accurate records of all CCC financial activities, and reporting on these activities at each CCC meeting.

E. Parliamentarian B The Parliamentarian shall be responsible for insuring that proper parliamentary rules are followed as outlined in Robert Rules of Order and these procedures; shall maintain these rules in the most accurate form possible; shall Chair the Policy Committee at any time such committee is in place.

F. Historian B The Historian shall be responsible for maintaining copies of any articles, flyers, audio, video, or other forms of recording, that relate to the CCC so that these items will be available to current and future members and others upon request.

G. Past President B The Past president shall act in an advisory role to assist the current Executive Committee as needed.

Sec. 303 Election of Officers
The Chairperson of the nominations and Elections Committee shall conduct the nomination and election of officers as needed. The President, Vice President, Secretary, Treasurer, Parliamentarian, and Historian shall be nominated, elected, and begin terms as needed. A simple majority of those present and voting at a meeting of the CCC is required for election.

Sec. 304 Terms of Office

The terms of office for CCC officers shall be one year.

Sec. 305 Unexpired Term

In the event that the President is unable to complete the elected term of office, the Vice President shall assume the vacant office for the length of the unexpired term. In the event that the office of Vice President, Secretary, Treasurer, Parliamentarian, or Historian becomes vacant, a special election shall be held by the President in order to fill the vacant office for the remainder of the term by a simple majority of those present and voting at a meeting of the CCC. Such elections may be held at any meeting of the CCC.

Sec. 306 Transfer of Records

All papers pertaining to current council business shall be transferred from outgoing officers to incoming officers. The Executive Committee shall insure that all past records of the CCC are maintained according to the U.T. Arlington Records Retention Policy.

Chapter 400 The Executive Committee

Sec. 401 Membership

The membership of the Executive Committee shall consist of the officers of the CCC and the chairs of standing committees.

Sec. 402 Meetings

The Executive Committee shall meet as needed. Additional meetings may be called by the President, or upon request of two members of the Executive Committee. The Secretary will be responsible for notifying Committee members of meeting dates, times, and locations.

Sec. 403 Duties

The Executive Committee shall consider all matters presented to it by the President, the CCC, the standing committee chairs, or others, and make recommendations; assist the President in setting the agenda for CCC meetings; review periodically the purpose and membership of each standing committee; appoint, considering volunteers first, the Nominations and Elections Committee, the standing committees, and the ad hoc committees as needed; recommend to the CCC such special committees as it deems necessary; resolve questions related to the CCC elections process; make recommendations to the CCC regarding the removal of members from the CCC.

Sec. 404 Term

The term of a member of the Executive Committee shall be for the memberís term as an officer of the CCC or the member=s term as a standing committee chair.

Sec. 405 Chair

The Executive Committee shall be chaired by the President who shall make a report of the actions of the Committee to the CCC at each regular meeting.

Chapter 500 Other Committees

Sec. 501 Standing Committees

The standing committees of the council shall be the Executive Committee, Communications Committee,. Membership on these committees will be open to all CCC members and associate members. The chair of a committee can appoint one or more subcommittee(s) and subcommittee chair(s) for specific terms to deal with assigned issues; the subcommittee chair(s) shall report to the appointing committee. Members shall serve for at least one year. Committees shall meet monthly or as convenient by the chair. Each committee shall elect a chair and a secretary; each shall serve for one year or until replaced in the next election.

Sec. 502 Duties

The standing committees shall accept business items assigned to the committee by the Executive Committee and deal with the item(s) in a responsible and timely manner; have the Chairperson make a report to the CCC at each monthly meeting; have the committee secretary maintain and provide the Vice President and CCC Secretary with a written report of each Committee meeting; prepare and submit an annual report, including all items placed on the committee agenda and the disposition of each, to the Vice President and CCC Secretary by the last meeting each year.

A. TBD

B. Education/Outreach Committee. This committee will oversee education efforts to inform students and the general public of the necessity of spaying and neutering their pets.

C. TBD

D. TBD

Sec. 503 Ad Hoc Committees

A. Ad hoc committees of the CCC will be appointed by the Executive Committee as needs arise. Ad hoc committees will elect a chairperson. The life of the committee will be determined by the matter under consideration and the committee will be disbanded when the purpose has been served. The number of members will be determined by the Executive Committee.

B. The ad hoc committees shall accept the issues assigned to the committee by the Executive Committee; deal with the items in a responsible and timely manner; and make progress reports on its activities to the CCC, as well as a final report.

C. The Nominations and Elections Committee shall be appointed by the Executive Committee as needed. The Committee will handle all nominations and elections procedures as set forth herein.

D. The Policy Committee duties shall be to propose and accept proposed changes to the provisions of the University's Handbook of Operating Procedures related to the CCC, study the proposals, and prepare a recommendation to the CCC in accordance with the Handbook.

Chapter 600 Meetings

Sec. 601 Types of Meetings

A. Regular Meetings of the CCC shall be held monthly during the year which shall be the University=s fiscal year. If the President and Executive Committee have no new agenda items or proposals, they reserve the right not to hold a meeting but must notify the members.

B. Special Meetings of the Council may be called by the President or upon petition of twenty (20) percent of the membership of the Council. Ten (10) working days notice should be given of any special meeting except in the case of an emergency situation. Only business specified in the call of the special meeting may be conducted at such a meeting.

Sec. 603 Floor Privileges

Proposals, measures, and resolutions shall be introduced on the CCC floor only by members of the CCC. Persons who are not members of the CCC may be granted the right to speak, but not to vote, on matters before the CCC.

Sec. 604 Vote

Only full CCC members present may vote. Action by the CCC shall be by voice vote unless a vote is deemed by the President as being too close to determine. In this circumstance, the vote shall be by a show of hands. Some issues may require written ballots (such as election of officers); written ballots may be requested from the floor. Votes on all CCC proposals will be by roll call and will be published and posted for review.

Sec. 605 Agenda

Meetings of the CCC shall have an agenda that includes the time and place of the meeting, the order of business, and copies of any substantive proposals. The Executive Committee shall set the agenda; however, items may be added to the agenda at the meeting if approved by a majority of the members present and voting. The agenda should be published in a form widely available to all eligible members. The Executive Committee shall (1) receive proposals for CCC action or other presentations to the CCC from any committee of the CCC, from any member of the CCC, (2) refer all substantive proposals for CCC action to appropriate committees for review prior to placing them on the agenda unless the Executive Committee is prepared to deal with an issue and present it to the CCC; (3) include on the agenda of a regular meeting as soon as practical all items presented from various sources; (4) set the agenda so that the business can be disposed of in a meeting of reasonable duration; and (5) advise the CCC of the apparent need for a special meeting.

Sec. 606 Order of Business
The order of business for meetings shall be as set forth in the agenda, except that the order of business may be altered by an action approved in the meeting. The order of business shall be (1) call to order; (2) approval of previous meeting's minutes; (3) committee reports; (4) unfinished business; (5) new business; (6) miscellaneous (comments, announcements, tributes, etc.); (7) adjournment.

Sec. 607 Minutes

The minutes of the meetings shall be open for inspection. A summary of the minutes shall be made available to all members and associate members.

Chapter 700 Parliamentary Authority

Sec. 701 Parliamentary Authority

The rules contained in the current edition of Robert's Rules of Order shall govern the CCC and its committees in all cases to which they are applicable and in which they are not inconsistent with these Handbook of Operating Procedures provisions and any special rules of order the CCC may adopt.