The University of Texas at Arlington Undergraduate Catalog

 
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Academic Regulations

General
Any student who registers to attend classes at The University of Texas at Arlington and is ineligible to attend for academic or disciplinary reasons will be dropped automatically from the rolls of the University.

Students are required to report promptly any change in their U.S. address to the Office of the
Registrar or change it through SAM, U.T. Arlington’s automated voice response system,
by calling 817-272-2726, or by accessing the Web at www.uta.edu.

Maximum Semester Load
Without permission from the appropriate academic dean, a student may not register in a fall or spring semester for more than 19 hours at U.T. Arlington or concurrently at U.T. Arlington and another institution. Any student who violates this regulation may be required to drop hours to comply with the 19-hour rule or may be denied transfer credit for those hours in excess of 19 taken at another institution.

A student who registers in the summer sessions for more than 14 hours without permission from the academic dean may be required to drop sufficient hours to comply with the 14-hour limit. The table below indicates the combinations of course work for which a student may enroll and stay within the
maximum load of 14 hours.

Combination of Summer Semester Hours Permitted


Maximum each:
5-week session

7
6
5
4
3
2
1
0


+
+
+
+
+
+
+
+
+


11-week session
0
2
4
6
8
10
12
14


A student may register for a maximum of three hours during the Winter Session and Maymester intersession terms.

Class Attendance
Class attendance and lateness regulations will be established by instructors and announced to their classes. At the discretion of the instructor, such regulations may or may not include provisions for making up work missed by the student as a consequence of an absence. Students who are late to class are responsible for reporting their presence to the instructor after the class is dismissed.

University Authorized Absences
The Office of the Provost provides lists of students who have absences authorized by the University (e.g., participation in athletic events or scholastic activities that are officially sponsored University functions). The student must contact the instructor one week in advance of the excused absence and arrange with the instructor to make up missed work or missed examinations. Instructors will provide those students an opportunity to make up the work or otherwise adjust the grading to ensure that the student is not penalized for the absence. Failure to notify the instructor or failure to comply with the arrangements to make up the work will void the excused absence.

Observance of Religious Holy Days
A student who misses an examination, work assignment or other project because of an observance of a religious holy day will be given the opportunity to complete the work missed within a reasonable time after the absence provided the student has properly notified each instructor. To meet the proper notification requirements, students must notify each instructor in writing of classes scheduled on the dates they will be absent in observance of a religious holy day.

Notification must be made within the first 15 class days and either personally delivered, acknowledged and dated by the instructor, or sent certified mail, return receipt requested. The student may not be penalized for these excused absences, but the instructor may appropriately respond if the student fails to complete satisfactorily the missed assignment or examination within a reasonable amount of time after the excused absence.

A “religious holy day” means a holy day observed by a religion whose places of worship are exempt from property taxation under Section 11.20 of the Tax Code.

Academic Probation and Dismissal
Academic probation and dismissal regulations apply to all undergraduate students—except provisionally admitted first-year students—until they have met the requirements for regular admission.
A student must maintain a minimum cumulative grade point average (GPA) at The University of Texas at Arlington to remain academically eligible to register for the subsequent semester or summer session. The minimum average required varies with the total number of college credit hours attempted at U.T. Arlington and is shown in the Table of Academic Standards.

Students on academic probation may not take more than 14 semester hours without permission.
Students on academic probation cannot hold office in any club or organization, represent U.T. Arlington at any official or social event, or make any University trip without the permission of the appropriate dean or the University Advising Center.

Table of Academic Standards for Continuance
The cumulative University grade point average is calculated on the basis of all work undertaken at U.T. Arlington, including credit by examination, correspondence and extension, for which a letter grade is given. (The symbols X, W, P and Z are not considered in calculating the grade point average.) Grades earned at any institution other than U.T. Arlington are not used in calculating the University grade point average, but semester hours of transfer credit accepted by U.T. Arlington are added to hours taken at the University to determine the total college hours undertaken.

Table of Academic Standards





Total College
Hours Undertaken
0-29
30-59

60 or more
UTA GPA for
Academic Probation
less than 2.00
less than 2.00
less than 2.00
UTA GPA for
Academic Dismissal
less than 1.60
less than 1.80
less than 2.00

 

Probation and Dismissal
Rules governing academic probation and dismissal, as well as exceptions permitting continuance and special college regulations, are given below.

1. Change of Academic Status
Academic status is determined when grades are reported at the end of each fall and spring semester and at the end of the entire summer session. Although a student’s cumulative grade point average may change between these grade-reporting periods (e.g., by recording a final grade in place of an X), the student’s academic status is not changed until the next official grade-reporting period during which the student is enrolled at the University.

2. Removal from Academic Probation
Students on academic probation who achieve a 2.0 or higher cumulative GPA at the end of a grade-reporting period during which they are registered at the University will be removed from academic probation. Removal from probation will be reflected on the student’s permanent academic record.

3. Academic Dismissal
Before a student is dismissed from the University, the student is on probation. During the semester of reinstatement, the student must have a cumulative GPA that exceeds the values in the Table of Academic Standards to avoid leading to a second dismissal.
Students placed on academic dismissal for the first time will be reinstated after not having attended U.T. Arlington for one regular semester (fall or spring).

4. Second and Subsequent Academic Dismissals
Students placed on academic dismissal for a second or subsequent time may be reinstated after not having attended U.T. Arlington for a 12-month period. After this time period, students may petition for reinstatement to the dean of the college/school in which they are majoring. Undeclared majors petition the director of the University Advising Center. Petition forms may be obtained at the deans’ offices, the University Advising Center and the Office of Admissions. If the petition for reinstatement is disapproved, a student may not file another petition until the following semester. Appeal of a denial for reinstatement may be made to the Office of the Provost within two weeks after the notice of the denial is mailed. The decision of the Office of the Provost is final.

5. Effect of Grades in Courses Repeated
A student may repeat any course except as limited by individual colleges and schools, provided the student’s grade earned in an earlier semester is below C. Courses transferred for credit to U.T. Arlington from another college or university may not be repeated for credit. A student may not repeat a course for additional hours toward a degree unless the catalog description specifically states that the course may be repeated for credit.

Courses originally taken or repeated at another college will not affect a student’s grade point average at U.T. Arlington. If a student earned a grade of less than C in a course taken at U.T. Arlington, the student may take that course or its equivalent at another college or university for transfer to U.T. Arlington only with the prior written approval of the student’s major department chair or academic dean.

6. Grade Replacement Policy
Upon receiving a grade of D or F in a course, a student may, after filing an intent to do so, replace the grade by repeating the course. The second grade earned, whether higher or lower, will be used in calculating the grade point average unless the second grade is a W. This policy applies only the second time a course is attempted. Both grades received will be shown on the student’s transcript. This policy will apply to a maximum of 10 credit hours at U.T. Arlington. Students must file their intention to replace a grade with the registrar by the Census Date. All withdrawals after the Census Date will be considered an attempt, and the initial grade will be used. This policy will not apply to courses that may be repeated for credit nor to courses taken on a pass/fail basis. This policy is not applicable to graduate students and is not retroactive in that a grade in a course taken prior to adoption may be replaced, but a grade earned in a course prior to adoption may not be used as a replacement. Individual colleges and schools may limit this policy.

7. Pass-Fail Program (Engineering, Liberal Arts, Science, Nursing)
Students who are majors in the colleges of Engineering, Liberal Arts or Science, or in the School of Nursing may take courses on a pass/fail basis subject to differing rules established by these academic units. This policy is intended to offer students an opportunity to take courses that will broaden their education with less immediate emphasis on the need to achieve grade points. However, an F received in a pass-fail course will be evaluated the same as an F received on a regular basis, adversely affecting the grade point average. Students must inform the instructor of their intention to take a course on a pass/fail basis by the Census Date of the semester. Complete details and requirements of each college are available in the offices of the academic deans and in the departmental offices of the colleges.
Developmental Course Grades: Students assigned to developmental courses as a result of grades on the TASP test will be graded on a pass-fail basis.

8. Student Grievance Procedures Related to Grades
In attempting to resolve any student grievances regarding grades, it is the student’s obligation first to make a serious effort to resolve the matter with the individual with whom the grievance originated. In dividual course instructors retain primary responsibility for assigning grades. The instructor’s judgment is final unless compelling evidence shows discrimination, preferential treatment or procedural irregularities. If students wish to appeal, their request must be submitted in writing—on an appeal form available in departmental or program offices—to the department chair or program director. The student has one calendar year from the date the grade is assigned to initiate the grievance. The normal academic channels are department chair or program director, academic dean and the provost. However, before considering a grievance, the department chair or program director (dean) will refer the issue to a departmental or program (college/school) committee of faculty. If the committee cannot reach a decision acceptable to the parties involved, the matter will follow the remaining academic channels. The decision of the provost is final. Information specific to the procedures to be followed in each academic unit is available in the office of the academic dean.

The dean of the college or school in which a student is enrolled, or the director of the University Advising Center if the student has not declared a pre-major, has jurisdiction over the student’s program of study, degree requirements and all other academic matters including grievances. However, students taking a course in a college or school other than the one in which they are primarily registered are subject to the dean of the college or school in which the course is offered concerning the course and academic
grievances regarding the course.

For issues involving scholastic dishonesty, see the Academic Dishonesty entry in this section of the catalog.

9. Computation of the Grade Point Average
The cumulative University grade point average for an undergraduate student is calculated on the basis of all work undertaken at U.T. Arlington for which a letter grade is recorded unless the course is repeated under the Grade Replacement Policy. Courses in which the symbol X, W, P or Z is recorded are excluded in calculating the grade point average.
The following grade procedure is used:

 

Grade
A
B
C
D
F
X
W
P
Z

Description
Excellent
Good
Fair
Passing, Below Average
Failure
Incomplete
Withdrawn
Pass
No Credit (freshman English only)

     Grade Points Per Semester Hour
    
 4
    3     
    2
    1
    0
    0
    0
    0

 

Grade Scores
Although a grade of D is sufficient for an undergraduate to earn credit in a course, a cumulative University grade point average of at least 2.00 (C) is necessary for satisfactory progress toward a degree. A grade of X (incomplete) may be assigned for a course if, in the opinion of the instructor, there are extenuating circumstances which prevent the student from completing the required work within the semester of enrollment for the course. The incomplete must be removed by the end of the final examination period of the following semester, excluding the summer session, for the student to receive credit for the course. If the incomplete is not removed during the allotted time period, it will revert automatically to an F. As long as the grade is carried as an X, it will not be used in the calculation of the student’s grade point average. A student should not re-enroll in a course for which an X remains the grade of record. A course for which the symbol X, W, P or Z is given does not count as hours undertaken for the purpose of calculating the grade point average, and no grade points are earned. A course taken and passed on the pass/fail basis,
including developmental courses, does count as hours undertaken, but no grade points are earned.

Grade Reports
Semester Reports from the Registrar:
Grade reports are sent to all students at the end of each regular semester, intersession and summer session. Reports are mailed to the student’s current mailing address on file in the student data base.

Midsemester Reports for First-Year Students: First-time in college students will receive a midsemester grade report. The midsemester grade is not recorded on the student’s permanent record. It is for information purposes only and is intended to benefit the student, parents, advisor and instructors. The grade reported at the end of a semester or term is the official and permanent evaluation of a student’s performance in a given course.

Students in Degree Programs
Students on academic probation (see the catalog section titled Academic Probation and Dismissal) who have been accepted into a degree program are subject to all additional rules governing the definition and terms of academic probation established by the program in which they are enrolled. The appropriate sections of this catalog and the offices of the academic deans should be consulted for specific requirements.

Students dismissed from a degree program or leaving a degree program voluntarily may return to undeclared status provided they have not exceeded the limits for total hours attempted and hours attempted in residence.

Students dismissed from a degree program and unable to return to pre-major or undeclared status are not permitted to re-enroll unless and until they are accepted into another degree program. Pre-major students who have exceeded the 45/75 rule (see p. 19) need the approval of their college/school dean, and undeclared students need the approval of the director of the University Advising Center to enroll.
Academic dismissal is reflected on the student’s permanent academic record.

Pre-major and Undeclared Students on Academic Probation
Pre-major students on academic probation may not take more than 14 semester hours without permission of their college/school dean, and undeclared majors on academic probation may not take more than 14 semester hours without the approval of the director of the University Advising Center. Academic advisors may further limit the number of hours and overall difficulty of the students’ schedules, require students to take specific courses deemed necessary to their education, prevent students from taking unsuitable courses, require students to attend advising sessions, and take other actions approved by the dean of their college/school or the director of the University Advising Center to assure the students’ attention to their academic deficiencies.

Schedule Changes (Adds and Drops)
Adds and drops may be made during late registration either by SAM, by the Web or in person in the academic department offering the course. Drops may continue in person through the 12th week of class. Students are responsible for adhering to the following regulations concerning adds and drops. These rules apply to regular semesters and to equivalent time limits in summer sessions as noted on the summer session calendar.

  • A student may not add a course after the end of late registration.
  • No grade is given if a student drops a course before the Census Date of that semester.
  • A student may drop a course with a grade of W during the first six weeks of class.
  • From the seventh week of class through the 12th week of class, a student may drop a course with a grade of W if passing or a grade of F if failing.
  • A student may not drop a course after the 12th week of class.
  • The dean of the college or school in which the student is majoring may require a student to drop a course at any time upon the recommendation of the instructor and the concurrence of the department chair.
  • Students wanting to drop all courses for which they are enrolled must withdraw from the University. Students should follow the procedure below in the Withdrawals section).

Withdrawals (Resignations)
A student who wishes to withdraw (resign) voluntarily from U.T. Arlington before the first official University class day may do so by using SAM or the Web. On or after the first official University class day, a student must complete the proper resignation form in the Registrar’s Office. A student who withdraws after the sixth week of class in a regular semester or the equivalent time in a summer session will be awarded a grade of W if passing a course or a grade of F if failing a course. A student may not withdraw (resign) after the 12th week of class in a regular semester or the equivalent time in a summer session as noted on the summer session calendar.

Honor Roll
Students with excellent grades will be recognized by being listed on the Honor Roll. The Honor Roll will include those students who have both:

30 semester credit hours earned in residence with a GPA of not less than 3.0
                                                    and
12 semester credit hours earned in the current semester, not
including pass/fail work, with a GPA for the semester of not less than 3.0


Satisfactory Scholastic Progress
A student is considered to be making satisfactory scholastic progress when:

  • The student meets the following minimum grade point average standards:

    Total Credit Hours Completed*             Minimum GPA**
    0-29                                                  1.6
    30-59                                                1.8
    60 or more                                         2.0

    *Including transfer credit; based on classification at the end of the first semester at U.T. Arlington
    **Based on U.T. Arlington courses only

  • The student has completed the following minimum number of hours in the last semester in which the student enrolled for six or more hours at U.T. Arlington:

    Enrollment as of Census Date           Minimum Completion
    12 or more                                    8
    9-11                                              6
    6-8                                                3
    0-5                                                0

    • The student has completed an increment of the declared degree objective sufficient to permit completion of the baccalaureate degree or other undergraduate study with 12 semesters of full-time study or its equivalent. All summer terms are considered together as one semester.

In extenuating circumstances, exceptions to the satisfactory scholastic progress regulations may be approved.

Academic Dishonesty
Academic dishonesty is a completely unacceptable mode of conduct and will not be tolerated in any form at The University of Texas at Arlington. All persons involved in academic dishonesty will be disciplined in accordance with University regulations and procedures. Discipline may include suspension or expulsion from the University.

“Academic dishonesty includes, but is not limited to, cheating, plagiarism, collusion, the submission for credit of any work or materials that are attributable in whole or in part to another person, taking an examination for another person, any act designed to give unfair advantage to a student or the attempt to commit such acts.” (Regents’ Rules and Regulations, Part One, Chapter VI, Section 3, Subsection 3.2., Subdivision 3.22)

Institutional procedures regarding charges of academic dishonesty are outlined in Part II, Chapter 2, of the Handbook of Operating Procedures of The University of Texas at Arlington. Copies of the handbook are available at more than 75 locations on campus, including the Student Congress Office, the Library and departmental offices. The handbook also may be accessed at the following Web site: http://ais.uta.edu:80/policy/hop.shtml

Final Review Week
A period of five class days prior to the first day of final examinations in the long sessions shall be designated as Final Review Week. The purpose of this week is to allow students sufficient time to prepare for final examinations. During this week, there shall be no scheduled activities such as required field trips or performances; and no instructor shall assign any themes, research problems or exercises of similar scope that have a completion date during or following this week unless specified in the class syllabi. During Final Review Week, an instructor shall not give any examinations constituting 10% or more of the final grade, except makeup tests and laboratory examinations. In addition, no instructor shall give any portion of the final examination during Final Review Week.

Final Examinations
Final examinations are scheduled at the end of each semester. In some courses, a departmental final examination is given. Final examinations will be given only at the time printed in the official class schedule. Exceptions must be approved in advance by the academic dean.

Classification
Students at U.T. Arlington are classified in accordance with the number of semester hours earned. Hours earned are interpreted as hours passed at U.T. Arlington plus hours accepted in transfer from other institutions and/or credit by examination.

  •  Freshman: One who has earned fewer than 30 hours.
  •  Sophomore: One who has earned 30 hours but fewer than 60 hours.
  •  Junior: One who has earned 60 hours but fewer than 90 hours.
  •  Senior: One who has earned 90 hours or more. To be in good standing, a student must have a 2.0 grade point average or better on work attempted at U.T. Arlington.
  •  Degreed: One who has earned a bachelor’s degree or higher and is enrolled as an undergraduate.

Student Educational Records Policy
Students may have access to their own educational records during regular office hours by contacting the person or the office that maintains these records. A student must appear in person or send a written request for a copy of the record. Another person may not see a student’s educational records unless written permission is given by that student or a statutory exception is met. One exception allows a parent or guardian who is providing one-half or more of the student’s financial support to obtain the educational record. Some U.T. Arlington faculty and staff members have access to student educational records in the performance of their regular duties. If an educational record contains information on more than one student, then students desiring access may review only the parts relating to themselves.

Students may have official copies of their U.T. Arlington transcripts mailed to other institutions, or they may obtain copies for their own use. A student must sign a request form in the Registrar’s Office or send a signed, written request to release the transcript. Requests will not be accepted by telephone or from persons other than the student unless the student has given written permission.

The U.S. Family Educational Rights and Privacy Act of 1974 provides that a university may release directory-type information about students. The information released may include the following items: the student’s name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weights and heights of members of athletic teams, dates of attendance, degrees and awards received, and the last educational institution attended. Each semester, U.T. Arlington publishes a student directory that is available to students and the public. It contains the following information: the student’s name, classification, major field of study, address and telephone number. The act states that a student has the right to withhold this information from the public and from other students. A form to withhold this information is available in the Registrar’s Office. Students also may use SAM, the University’s automated voice response system, to withhold the information by calling 817-272-2726. Unless this is done before the Census Date of the semester, the data about a student will be released as public information.

Students have the right to challenge the content of their educational records to ensure that the records are not inaccurate, misleading or in violation of other rights of the students. This allows students to correct inaccurate or misleading information, or permits written explanation from students concerning the content of the records. Any evidence regarding an inaccurate or misleading record should be presented to the individual in charge of the office where the record is maintained.

For admission, applicants are asked to provide their social security number. It serves as the basis for identification of various University records. Although this is optional for admission purposes, it is required if the student applies for student financial assistance. The usage will vary according to the requirements of the office in which the record is located.

Research papers and theses written by students will be made available to interested members of the public.

A more detailed statement of the records policy is available in the Office of the Senior Vice President for Finance and Administration, Room 300, Davis Hall.

Student Right-to-Know and Campus Security Act
Campus Security
In compliance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, formerly the Student Right-to-Know and Campus Security Act (P.L. 101-542, as amended), The University of Texas at Arlington publishes specified campus crime statistics and campus security policies through the Office of the Chief of the University Police.


Campus security policies include:
• Procedures for reporting criminal actions or other emergencies occurring on campus.
• Policies concerning security of and access to campus facilities, including campus residences; campus law enforcement authority and responsibilities.
• A description of programs designed to inform students and employees about the prevention of crimes, and campus security procedures.
• The policy of monitoring and recording of students’ criminal activity occurring at off-campus locations of student organizations officially recognized by the institution.
• The policy regarding the possession, use and sale of alcoholic beverages and illegal drugs, and enforcement of federal and state drug and drinking laws.
• A description of drug or alcohol-abuse education programs.
• Sexual assault programs to prevent sex offenses, and procedures to follow when a sex offense occurs.

Crime statistics may be accessed on the University Police Web site at www.uta.edu/police/cp2.htm. Crime statistics from U.T. Arlington or any other university also may be accessed on the U.S. Department of Education’s Web site at www.ope.ed.gov/security. To receive a printed copy of the most recent Campus Safety Report, contact the Police Department at 817-272-3381 or Box 19229, Arlington, TX 76019.

Graduation Rates
In 1999-2000, the graduation rate was 30.6 percent for students who entered The University of Texas at Arlington in 1994 on a full-time basis as first-time, degree-seeking freshmen.

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Copyright 2001, The University of Texas at Arlington
Maintained by ugcatalog@uta.edu