Policies & Guidelines
Registration
Registration is currently available online, in person or by phone, fax or mail. Early registration is strongly advised due to the space limitations of many classes. To register by mail or fax, please submit the required information on the Registration form including your authorization signature.
Cancellations
- Inclement Weather
- If it is announced that UT Arlington is closed, this includes all activities at the Division of Continuing Education and OSHA as well. To confirm closure of the University, call 1-866-258-4913 or visit www.uta.edu.
- Cancellations
- UT Arlington reserves the right to change or cancel any class. In the unfortunate event that a class must be changed or cancelled, you will be notified by phone and/or email. (Please provide us with the best way to contact you during the day.) The decision to cancel a class due to insufficient enrolment will be made approximately one to two days prior to the class. In the event that a class for which you have registered is cancelled, you may choose another class or receive a refund in accordance with the UT Arlington-CE Refund Policy.
Course Fee Payment Policy
All registration fees must be made prior to attending class (see Course Fee Payment Plans for Healthcare for exception and course payment options).
Forms of payment include Cash, Check (personal, cashier's, money order, third-party) payable to UT Arlington, Credit card (MasterCard, VISA, American Express, Discover, Diners Club), company purchase orders for employee course fees, and company payments accompanied by written authorization on company letterhead.
There is a $50 charge for returned checks.
Course Payment Plans and Financing
The Division of Continuing Education and OSHA offers a course payment plan for general courses that cost $500 or more for healthcare courses that cost $2000 or more.
If the course fee, after discounts, is $500 or more, students may use the following General Course Payment Plan:
- One-third (1/3) of the course fee, plus a Payment Plan Fee of 5% of the course fee, must be paid at the time of registration.
- All fees must be paid in full two (2) full business days prior to the first day of class. If a student is not paid in full by this deadline, they will be put on the waitlist for the course. If full payment is not received prior to the start of the class, all fees the student has paid to-date will be put into escrow.
- Refunds of the standard course fee will follow the Refund-Transfer-Escrow policy. The Payment Plan Fee is non-refundable.
- Students can make as many payments as necessary without additional charge.
- UT Arlington CED will contact the student five business days prior to the start date of the class to remind them of fees due.
Pricing and Discounts
- Prices
Prices listed on this web site are subject to change without notice.
- Discounts
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If you are at least 55 years of age OR you are a UT Arlington student, UT Arlington graduate, or member of the UT Arlington faculty or staff, you may be eligible for a discount. To receive this discount you must contact the Continuing Education and OSHA office in person or by phone for approval prior to registration.
Once your discount has been verified, you may be able to register online and receive your discount electronically. If you are using the online registration system, please confirm that your discounted registration amount is displayed before you complete the registration process. If the registration fee does not reflect your discount, please contact the office prior to completing registration.
Please note: Continuing Education and OSHA will not provide refunds on the discount difference, so it is important that you verify the charge listed on your Enrollment Card prior to approving the credit card charge.
Student Withdrawal and Transfer Policy
Students have several options available should they need to withdraw from a class. The available options are dependent on when the student withdrawal is made. Please note: All student withdrawal requests must be received via telephone, Monday-Friday during normal business hours..
For General Continuing Education and OSHA Courses
Participant Withdrawal and Transfer Policy
Students have several options available should they need to withdraw from a class. Please note that all student withdrawal requests must be received Monday-Friday during normal business hours.
Schedules and fees are subject to change without notice.
If the withdrawal request is received more than two full business days prior to the class start date, students have the following three options:
- Transfer to another course with no charge;
- Have the funds held on the student’s account for up to one year. These funds would be eligible for a refund, less a processing fee*; or
- Refund of the course fee, less a processing fee.
For course fees less than $1,000, the processing fee will be $35.00
For course fees $1000 or more, the processing fee will be 5% of the refund amount.
Allow 4-6 weeks processing time for refunds made by check.
Allow 2 weeks for refunds by credit card.
If the course withdrawal request is received within two full business days prior to the start of the course or on the day of the course, students have the following two options:
- Transfer to another course with no charge; or
- Have the funds held on the participant’s account for up to one year. These funds are not eligible for refund.
No transfers, account holds, or refunds are allowed once a class has begun.
Please note that any refund requested where the original credit card charge was processed before July 24, 2011 will only be refunded back to a student by check. Refunds by check will take 4-6 weeks to process.
Courses in our Medical Programs, Certificate in Professional Human Resource Management, online courses, conferences, CFP® Certification Education Program, and other specified programs have unique refund policies. Contact our office for details.
For Healthcare Programs- A student who withdraws prior to the second class meeting will receive a full refund of the course fee paid, less a $350.00 processing fee.
- No refunds are issued after the second class meeting
- There are no refunds for CPR or immunizations.
- All materials issued must be returned at the time the request is made. Otherwise, the cost of materials will be deducted from the refund amount.
- Requests for refunds must be submitted two (2) full business days prior to the start date of a class.
- A full refund of the registration fee, less $395.00 for class materials and a $35.00 refund processing fee, will be remitted to the original payee.
- Allow four to six weeks for processing.
- No refunds will be granted on or after the class start date.
- A student who cancels will receive a refund less $35 if the request to cancel is received two (2) weeks or more prior to the course start date.
- A student who cancels within two (2) weeks of the course start date must submit a written request to the coordinator via email, fax or mail. Approval will be given on a case-by-case basis. If approved, a $150 cancellation fee will be withheld from tuition. The balance will be refunded.
For Online courses
- Starting a class is defined as the first time a student logs into a course.
- Students have until they start a class to transfer, escrow, or receive a refund. The fees and conditions outlined in Item II a-d above govern the policy for online courses.
- Once a student has started a class, no transfer, escrow, or refund option is available.
- Online vendors Cengage, Education To Go, Edway, and Gatlin will abide by the CED Refund/Transfer/Escrow Policy. However, to receive a full refund from Gatlin, all materials for the class must be returned to Gatlin unopened prior to CED granting a refund.
For Conferences
- Conference refund policies will vary by conference.
- Details of the refund policy will be published in conference-related materials.
Books purchased for Continuing Education and OSHA courses cannot be returned unless the class is cancelled by Continuing Education and OSHA.
Parking
You will be notified if a parking decal is required while you are parked on campus for class. If required, the decal is included with registration. You must display the decal on each occasion visiting the campus for your class. If you receive a ticket during the first session of class, send a copy of your decal with your ticket to the UT Arlington Police Department and they will dismiss the ticket. Do not ignore any campus citations. A copy of the Parking Rules and Regulations is available at the Police Department, 700 S. Davis Street. Handicap parking is available in the Continuing Education South Facility Parking Area.
Textbooks
Textbooks may be purchased at the University Bookstore, 400 S. Pecan St. on the corner of S. Pecan and UT Arlington Blvd. Continuing Education and OSHA books are located on the first floor. Unless specifically noted, textbooks are not included in your registration fee. The University Bookstore can be reached at metro (817) 272-2785 or you are invited to visit their website.
Information and Visitors Center
The University’s Information and Visitors Center located in Davis Hall provides easy access to campus publications and information such as catalogs, class schedules, brochures, maps, directions, parking tags for campus visitors, and campus event information. They can be reached at (817) 272-8821 or learn more at their website.
Equal Opportunity
The University of Texas at Arlington is an equal opportunity employer. It is our policy that no person shall, on the basis of race, color, national origin, religion, age, sex, disabilities, or veteran status be denied employment or admission, be excluded from participation in, be denied the benefits of, or subject to discrimination under, any program or activity which it sponsors or conducts. It is also the University's policy to maintain an environment free from discrimination on the basis of sexual orientation. The University will take prompt disciplinary action against any individual on this campus who engage in actions that violate this policy.
Internet Privacy Policy
We comply with the Internet Privacy Policy of The University of Texas at Arlington and adhere to all guidelines regarding the collection, storage, and use of Personal Information. To view the University's Internet Privacy Policy, please visit the policy website.
Disclaimer
Persons who enroll in Continuing Education and OSHA courses acknowledge that they are physically fit to participate in these programs. In the event of an accident or injury, students will hold harmless from all liability, loss, or damage The University of Texas at Arlington and its agents.
