Here are the steps for requesting accommodations at UT Arlington for a disability.

1. Provide a copy of the testing, medical records, and/or a letter from a physician or appropriate clinician that indicates your disability. See various handouts with specific documentation requirements by specific disabilities to determine what documentation is appropriate for your disability(s). Submit this information to the Office for Students with Disabilities, University Hall room 102.
   
2. Your documentation will go before the Documentation Review Committee (DRC) where your eligibility for services will be determined. A counselor will contact you after your documentation has been reviewed. The committee meets every week with the exception of university closures/holidays. Documentation must be handed in to the OSD before 5pm on Thursday to be considered by the DRC that week. Anything received after 5 p.m. will be reviewed the following week. Please allow seven business days for a counselor to contact you after your documentation has been reviewed to schedule an appointment if necessary.
   
3. Once you have been registered in the OSD and have met with a counselor, you must complete the "Request for Accommodation Form", and leave it with the receptionist.
   
4. Letters will be generated based on the form and based on those accommodations agreed upon with the OSD counselor. The letter will outline specific instructions for your instructors with the appropriate accommodations. You must come back to our office (allow at least 48 hours) after you leave the request form to pick up the letters.
   
5. You will be asked by the receptionist to sign and date the "Accommodation Letter Pickup Sheet". The letters should be personally delivered by you to each of your instructors. It is best to do this during his or her office hours. Accommodations do not become effective until the instructor receives the request by letter. Students deliver their letters personally to preserve confidentiality and to create an opportunity for discussion between the student and the instructor.
   
6. Repeat steps 3-5 at the beginning of every semester you are enrolled at UT Arlington.
   

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In order to fully evaluate requests for accommodations or auxiliary aids and to determine eligibility for services, the Office for Students with Disabilities (OSD) needs documentation of your disability. The documentation you provide should include an evaluation by an appropriate professional that makes evident the current impact of the disability as it relates to the accommodation(s) requested and include a description of any and all functional limitations. Those accommodations prescribed by the OSD are provided so that students have equal access to activities and programs at UT Arlington. Professionals conducting assessments and rendering diagnoses must be qualified to do so. Such documentation should be on letterhead and contain the professional's signature and license number. Documentation must be current.

The general guidelines listed below are developed to assist you in working with your treating/diagnosing professional(s) to prepare the information needed to evaluate your request(s). If, after reading these guidelines and reviewing disability specific information provided below, you have any questions, feel free to call the office at 817-272-3364.

Documentation should include the following information:

1. Current functional impact of the condition(s)
   The current relevant functional impacts on physical (mobility, dexterity, endurance, etc.), perceptual, cognitive (attention, distractibility, communication, etc), and behavioral abilities should be described as a clinical narrative and/or through the provision of specific results from the diagnostic procedures/assessment.
   
2. Treatments, medications, accommodations/auxiliary aids, services currently prescribed or in use.
   Provide a description of treatments, medications, accommodations/auxiliary aids and/or services currently in use and their estimated effectiveness in minimizing the impact of the condition(s). Include any significant side effects that may impact physical, perceptual, behavioral or cognitive performance. If you feel that any additional accommodations/auxiliary aids are warranted, please list them along with a clear rationale and related functional limitations. Any accommodations/auxiliary aids will be taken into consideration, but not automatically implemented.
   
3. The expected progression or stability of disability over time
   If possible, provide a description of the expected change in the functional impact of the condition(s) over time. If the condition is variable, describe the known triggers that may exacerbate the condition.
   
4. A diagnostic statement identifying the disability
   When appropriate, include International Classification of Diseases (ICD) or Diagnostic Statistical Manual (DSM) codes, the date of the most recent evaluation, or the dates of evaluations performed by referring professionals. If the most recent evaluation was not a full evaluation, indicate when the last full evaluation was conducted.

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See:
ADA Grievance Procedures and Section 504

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