Editorial Guidelines

The name of the University
In first reference, use The University of Texas at Arlington. In subsequent references, use UT Arlington or the University. The should be capitalized when using the University’s full name. University should be capitalized when using the University. Do not include periods after the U and the T when using UT Arlington.

Correct: The University of Texas at Arlington
Incorrect: the University of Texas at Arlington
Incorrect: University of Texas at Arlington

Correct: UT Arlington
Incorrect: U.T. Arlington
Incorrect: UT-Arlington

Correct: the University
Incorrect: the university

UTA is acceptable for printed materials with an internal audience.

Colleges and schools
Capitalize when used with a specific name. Lowercase in other uses.

Correct: The College of Business Administration is the largest academic unit on campus.
Correct: The college is the largest academic unit on campus.
Incorrect: The College is the largest academic unit on campus.

Administrative titles
Capitalize when used before a proper name. Lowercase in other uses.

Correct: UT Arlington President James D. Spaniolo works in Davis Hall.
Correct: James D. Spaniolo, UT Arlington president, works in Davis Hall.
Correct: The president works in Davis Hall.
Incorrect: James D. Spaniolo, UT Arlington President, works in Davis Hall.
Incorrect: The President works in Davis Hall.

Academic titles
Capitalize and spell out formal titles such as professor, associate professor, assistant professor and chair when used before a proper name. Lowercase in other uses.

Correct: History Professor Jane Doe won a teaching award.
Correct: Jane Doe, a history professor, won a teaching award.
Correct: The history professor won a teaching award.
Incorrect: Jane Doe, a History Professor, won a teaching award.
Incorrect: The History Professor won a teaching award.

Lowercase the academic modifier before the title of professor.

Correct: UT Arlington presented a teaching award to history Professor Jane Doe.
Incorrect: UT Arlington presented a teaching award to History Professor Jane Doe.

Use chair—not chairman, chairwoman or chairperson—in all references.

Correct: Electrical Engineering Department Chair John Doe works in Nedderman Hall.
Incorrect: Electrical Engineering Department Chairman John Doe works in Nedderman Hall.

Departments, offices and other campus units
Capitalize words such as department, office, division, center, institute or agency when used with a specific name. Lowercase in other uses.

Correct: The Department of Physics performs cutting-edge research.
Correct: The department performs cutting-edge research.
Incorrect: The Department performs cutting-edge research.

Correct: The Center for Transportation Studies is housed in Nedderman Hall.
Correct: The center is housed in Nedderman Hall.
Incorrect: The Center is housed in Nedderman Hall.

Correct: The Automation & Robotics Research Institute is in Fort Worth.
Correct: The institute is in Fort Worth.
Incorrect: The Institute is in Fort Worth.

Note: When style questions arise that are not addressed in these guidelines, consult The Associated Press Stylebook and Briefing on Media Law. Printed copies may be purchased in the UTA Bookstore. Online subscriptions are available from www.apstylebook.com.