Pi Chi Information
PANHELLENIC RECRUITMENT COUNSELOR INFORMATLL FALL 2013
Thank you for your interest in the College Panhellenic Recruitment Counselor program! Recruitment Counselors (Pi Chis) serve a vital role prior to and during formal recruitment. They are an integral part of a successful recruitment program.
To be effective, Recruitment Counselors must be dependable, responsible, impartial, discreet, ethical, and enthusiastic. All applicants must be initiated undergraduate members in good standing of a women’s fraternity established on the campus, able to attend all training sessions, and willing to return to school prior to the beginning of the recruitment process.
This year, we are really looking for women who are interested in becoming a Recruitment Counselor to promote the GO GREEK mindset! As a Recruitment Counselor, it is very important that you serve as an unbiased confidante to the women you are leading. Please give this idea great thought before applying.
Applications are available below and are due by Monday, June 10, 2013. For additional information and/or questions, please contact Amy Keller, PHC Recruitment Counselor Coordinator at email@example.com
Recruitment Counselor Job Description
Recruitment Counselor: An impartial representative of the College Panhellenic Association who understands and implements the purposes and goals of the College Panhellenic Association in recruitment.
Qualifications of a Recruitment Counselor
The Recruitment Counselor is expected to be:
- A student at UT Arlington in good standing with the University and your organization.
- A woman with the approval of her organization before interviewing, PHC will verify upon application submission with chapter presidents.
- Hold active status in chapter for the duration of her position(June 2013-September 2013).
- Currently have and maintain a GPA of 2.5.
- An impartial representative of the College Panhellenic, who understands and implements the purposes and goals of the College Panhellenic Association in membership recruitment.
- A crucial link in the organization and success of recruitment.
- An enthusiastic person of the fraternal community who is able to convey this enthusiasm to PNMs.
- Supportive of the PNM through extensive person-to-person contact during the membership recruitment process.
- One who exhibits objectivity and an inclusive attitude with respect to each member group in the College Panhellenic and has a willingness to share positive information (facts) about each chapter.
- A good listener, sensitive, positive, perceptive, objective and able to maintain confidentiality.
- A responsible, dependable and resourceful person in obtaining information and answers to difficult questions.
- Willing to contribute personal time, complete all training and execute assigned responsibilities with enthusiasm and sincerity during the entire membership recruitment process.
- Familiar with the NPC Unanimous Agreement and resolutions regarding membership recruitment and the College Panhellenic rules and regulations, procedures and recruitment schedules.
Duties of the Recruitment Counselor
The Recruitment Counselor:
- Attends all Recruitment Counselor training sessions and completes responsibilities.
- Explains all procedures and answers questions concerning the mechanics of membership recruitment and membership recruitment activities.
- Plans and facilitates meetings with the assigned recruitment group in a quiet and convenient location. Prepares an agenda prior to each meeting, covers all subjects listed and includes time for questions and answers.
- Stimulates and maintains interest in the recruitment process and in joining a women’s fraternity.
- Keeps all information confidential regarding conversations with PNMs.
- Monitors the PNMs’ progression through the membership recruitment process.
- Is available as much of the time as possible during recruitment for the PNMs to address concerns and offer guidance in one-on-one counseling situations.
- Manages the distribution and collection and confirms proper completion (execution) of all printed materials and records associated with recruitment events and procedures to assigned recruitment group.
- Establishes designated times and places for the process.
- Reinforces her position as a neutral representative of the College Panhellenic by refraining from contact with her own fraternity/sorority and the revealing of affiliation through the membership recruitment period.
- Promotes a positive attitude toward the women’s fraternities through personal behavior.
- Models the Panhellenic Creed.
- Consults with the College Panhellenic officer responsible for membership recruitment and/or the Panhellenic advisor regarding situations that appear to be serious or uncomfortable to address.
- Understands the procedure for reporting possible recruitment violations and reports such concerns to the Panhellenic president, vice president of recruitment or Panhellenic advisor immediately.
Timeline for Pi Chi Selection and Training:
- Interviews - Tuesday, June 11, 2013
- Pi Chi Announcement - Wednesday, June 12, 2013
- Disaffiliation - Wednesday, June 12-2013 - Monday, Septemeber 1, 2013
- Retreat - Friday, June 14, 2013 from 10:00am-4:00pm
- Training -
21 2013 from 10:00am-12:00pm
Friday, June, 28 2013 from 10:00am-12:00pm
Friday, July 12, 2013 from 10:00am-12:00pm
Friday, July 19, 2013 from 10:00am-12:00pm
Friday, July 26, 2013 from 10:00am-12:00pm
Friday, August 2, 2013 from 10:00am-12:00pm
Friday, August 9, 2013 from 10:00am-12:00pm
Friday, August 16, 2013 from 10:00am-12:00pm
Friday, August 23, 2013 from 10:00am-12:00pm
**These dates are mandatory. You will need to attend to all these sessions in order to become a full trained Recruitment Counselor. Failure to do so will result in your removal from the process.**
- Phi Chi disaffiliation: Starts Wednesday. June 12, 2013 and goes until Bid Day.
- No evidence of own Greek affiliation of ANY kind. This includes: wearing letters of any kind (T-shirts, Lavalieres, Jewelry, Pants, Shorts, Bags, etc.), décor in room, or vehicle displaying letters. This includes all forms of social media as well.
- All social media account will be deactivated during formal recruitment.
- “Be Greek” or “Go Greek” shirts are acceptable
- No direct or indirect contact with any member of your sorority from until Bid Day. Interaction through a third party is unacceptable. NO social events.
- Phi Chi’s will be required to sign up for an available time to promote Sorority Recruitment at Move In Day on Monday, August 19, 2013.