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Apartment Application Policies

Housing Eligibility

Application for housing is separate from application to the University of Texas at Arlington. Acceptance as a student is acknowledged only through the Office of Admissions and is not a prerequisite for applying for housing. Applicants are responsible for verifying acceptance to the University prior to accepting an offer for a housing property. The offering of a property does not guarantee or indicate that the applicant has been admitted to the university.

Apartment and house residents must be enrolled in at least six credit hours at UTA. Residents need not be enrolled in summer classes provide they will be enrolled in the fall and spring semesters. Houses are only for students with dependent children.

Application Submission

An application for housing may be submitted up to 18 months in advance of the desired move-in date.

Initial Application Period

New apartment and house applications are valid until the earliest of the following dates:

  1. an accommodation offer is made, or
  2. until the latest acceptable move-in date noted on the application, or
  3. for 6 months from the earliest move-in date noted on the application.

An applicant, who wants to remain on the assignment list beyond the time noted above, may renew the application before it expires.

Application Renewal

Applicants who want to remain on the assignment list beyond the initial application period are required to periodically renew their applications to indicate continued interest in a UTA apartment or house. To renew an application, the applicant must submit an on-line renewal request prior to expiration of the initial application. In such instance, the application will be renewed and the latest acceptable move-in date will be extended until the earliest of the following dates:

  1. the date requested, or
  2. six months from the renewal request date.

An application may be renewed multiple times, provided the renewal request is received before the application expires.

Application Expiration

An applicant, who does not receive an offer before the application expires, must submit a new application, and no consideration shall be given to the previous application.

Assignment Priorities

Generally, applications will be given priority based on the date received and the earliest move-in date.

Offer of Housing Property

Offers for apartments or houses are made by email. Correspondence will be sent to the student’s MAVS email address. Applicants are responsible to immediately go on-line and update their Personal Contact Details if there is any change to their phone number, email address, or mailing address. Applicants are responsible for checking their MAVS email daily.

Acceptance of Offer

To accept an offer, the applicant must respond promptly and without delay. The appropriate leasing personnel must receive the required documents and monetary consideration as stated in the offer, or the offer will be considered void.

Special Conditions

Changing Accommodation Preferences

After submitting an initial application, some applicants may consider changing their accommodation preferences. Requesting to change an apartment preference will change the date the application was received to the current date. By requesting to change an apartment preference, the priority for assignment will place the application on the bottom of the waiting list for the revised apartment preference.

Accommodations for Students with Disabilities

Many properties are already accessible for students with disabilities. If you have special needs because of a disability, you must note this on your application and contact the Office for Students with Disabilities 817-272-3364. You may also visit www.uta.edu/disability for more information. Special requests should be made as soon as possible. Major alterations may require 4-6 weeks for completion.

Policies Subject to Change

The University, in its sole discretion, reserves the right to make exceptions and changes to the assignment priorities and policies without prior notice and without compensation to applicants waiting for assignment to university housing.

Resident Policies and Lease Terms and Conditions

Applicants may want to be aware of various resident policies and lease terms and conditions before applying. As a minimum, applicants should be aware of the following policies.

No Pets Allowed

Except for service or guide dogs for persons with disabilities and fish in aquariums less than 10 gallons, no pets are allowed (even temporarily) anywhere in the apartment, apartment community, house, or house premises without prior written authorization from The University.

Smoking

Effective August 1, 2011, the University of Texas at Arlington is a Tobacco Free Campus. The use of all tobacco products (including cigarettes, cigars, pipes, smokeless tobacco and other tobacco products) by students, staff, faculty and visitors are prohibited on all UT-Arlington properties. Thus, smoking is not permitted anywhere inside the Premises, the building containing the Premises, or on the campus.  

Parking

Parking areas are located next to each community. Residents with vehicles must display the proper parking tag on their vehicle. Because of limited space, only one vehicle per resident is permitted to be parked in the parking lot. Parking tags may be purchased at the Parking Office at 1225 W. Mitchell. For more information, call (817) 272-3381 or visit www.uta.edu/parking

Insurance

Renter's, Health, and Life Insurance are the responsibility of each resident. UTA assumes no liability for loss, damage, or theft of personal property, injury, or death. Residents are encouraged to adequately insure themselves against such losses.

Weapons

Use or possession of firearms, fireworks, or any lethal weapon in leased properties or elsewhere on the University campus is prohibited.


Apartment Application Policies
for Private or Shared Bedroom  (The Heights on Pecan, Timber Brook, and The Lofts)
for Fall/Spring 2015-2016 Lease Period

Assignment Priorities:

To provide reasonable consideration to current residents who want to return to The Heights on Pecan, Timber Brook and The Lofts Apartment Communities and to extend opportunities to new housing applicants, available apartment bedroom spaces shall be assigned to apartment applicants based on the following priorities. 

Priority One Applicant Status:  Existing  apartment residents will be able to RENEW between February 10 through February 13, 2015.

Existing residents must be current in the payment of all housing and meal plan charges to be eligible to renew for the same bedroom space for the 2015-2016 lease period.   

Priority Two Applicant Status:  Current residence hall residents who have applied for a bedroom space at The Heights on Pecan, Timber Brook and The Lofts.  

  • Lease offers for priority two applicants will be sent between February 20, through February 21, 2015.

Priority Three Applicant Status:  All The Heights on Pecan, Timber Brook and The Lofts applicants

  • Lease offers for priority three applicants may be issued as early as February 2015.

In all instances, assignment to available bedroom spaces shall be offered on a first-come, first-served basis according to applicant’s priority status as noted above, then according to applicant’s apartment date. 

The following policies shall also apply:

  1. Housing Eligibility:  Application for housing is separate from application to the University of Texas at Arlington.  Acceptance as a student is acknowledged only through the Office of Admissions and is not a prerequisite for applying for housing; however, applicants must be accepted for admission to the University prior to an apartment lease being offered.
  2. Enrollment Requirement:  Apartment residents must be enrolled in at least six credit hours at UTA. Residents need not be enrolled in summer classes provide they will be enrolled in the fall and spring semesters.
  3. Early Application Encouraged:  To increase the likelihood of being offered available housing, early apartment application is encouraged.
  4. Limited Availability and Contingency Plans:  Available apartment bedroom spaces are limited.  For these reasons, The Heights on Pecan, Timber Brook and The Lofts apartment applicants are encouraged to develop contingency plans in the event a bed space is not available.  In this instance, early application for alternate apartment accommodations is encouraged.
  5. Accommodation Preferences:  The assignment priorities of the Housing Office are first to offer available bed spaces and second to try to accommodate apartment type preferences as noted on the application.  As reservations are confirmed, housing options will become more limited.  Applicants are encouraged to list multiple apartment type preferences to increase the likelihood of being offered available housing.
  6. Application Expiration:  An applicant, who does not receive an offer before the start of the semester may come to the Housing Office during the first week of classes to indicate continued interest in any beds which may become available throughout the semester.    
  7. Offer of Housing Property:  Offers for The Heights on Pecan, Timber Brook and The Lofts made by email.  Applicants are contacted via their UT Arlington email account. Applicants are responsible for checking their email daily. Applicants are responsible for immediately updating their Personal Contact Details on line,  if there is any change to their phone number, email address, or mailing address.  Applicants are encouraged to sign up for text alerts to enhance the notification process.  To receive notification via text messaging, text UTAHOUSING to 292929.
  8. Acceptance of Offer: To accept an offer, the applicant must respond promptly and without delay.  The appropriate leasing personnel must receive the required documents and monetary consideration as stated in the offer, or the offer will be considered void.  Occupancy is not guaranteed until a $150 apartment deposit has been received with all required documents by the dates outlined in the lease offer.  
  9. Special Conditions - Changing Accommodation Preferences:  After submitting an initial application, some applicants may consider changing their accommodation preferences.  Requesting to change your apartment space preferences is allowed up until a contract offer is made.
  10. Special Conditions - Accommodations for Students with Disabilities: Many properties are already accessible for students with disabilities. If you have special needs because of a disability, you must note this on your application and contact the Office for Students with Disabilities 817-272-3364.  You may also visit www.uta.edu/disability for more information. Special requests should be made as soon as possible. Major alterations may require 4-6 weeks for completion.
  11. Policies Subject to Change:  The University, in its sole discretion, reserves the right to make exceptions and changes to the assignment priorities and policies without prior notice and without compensation to applicants waiting for assignment to university housing.

12. Resident Policies and Lease Terms and Conditions:

Applicants may want to be aware of various resident policies and lease terms and conditions before applying.

As a minimum, applicants should be aware of the following policies:

  • No Pets Allowed

Except for service or guide dogs for persons with disabilities and fish in aquariums less than 10 gallons, no pets are allowed (even temporarily) anywhere in the apartment, apartment community, without prior written authorization from The University.

  • Smoking

The University of Texas at Arlington is a Tobacco Free Campus.  The use of all tobacco products (including cigarettes, cigars, pipes, smokeless tobacco and other tobacco products) by students, staff, faculty and visitors are prohibited on all UT-Arlington properties.   Thus, smoking is not permitted anywhere inside the Premises, the building containing the Premises, or on the campus.  

  • Parking

Parking areas are located next to each community. Residents with vehicles must display the proper parking tag on their vehicle. Because of limited space, only one vehicle per resident is permitted to be parked in the parking lot. Parking tags may be purchased at the Parking Office at 1225 W. Mitchell. For more information, call (817) 272-3381 or visit http://www.uta.edu/campus-ops/police/parking/

  • Insurance

Renter's, Health, and Life Insurance are the responsibility of each resident. UTA assumes no liability for loss, damage, or theft of personal property, injury, or death. Residents are encouraged to adequately insure themselves against such losses.

  • Weapons

Use or possession of firearms, fireworks, or any lethal weapon in leased properties or elsewhere on the University campus is prohibited.

Community and Convenience

LIVING ON CAMPUS

COMMUNITY AND CONVENIENCE

Everything is right outside your door. Living in a residence hall might be the best way to make friends and find your community on our campus of 33,000. Our residence halls boast diversity, school spirit, and the convenience that comes with living on campus – leaving you free to excel in your academics and develop your social life.

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