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MavTAP FAQs

What are the goals of providing tuition assistance to qualified University employees and their spouses/dependents?
Who is eligible for the tuition assistance benefit?
When did the MavTAP program become available?
What academic qualifications must an employee or eligible dependent(s) meet to take advantage of the tuition assistance benefit?
How long does an employee have to work at UT Arlington to participate in the tuition assistance program?
The assistance on tuition will be 50% off of the cost. What does that cost include? Is that tuition, tuition + fees, etc.?
Are there any courses and/or programs for which tuition assistance will not be available?
Is there a limit on the number of credit hours per session that an employee and/or eligible spouse/dependent(s) can take and still receive the tuition assistance benefit?
Is there a limit on the number of credit hours that an employee and/or eligible spouse/dependent(s) can take over time and still receive the tuition assistance benefit?
Tuition assistance will be available to all eligible UT Arlington employees and their spouses/dependents. What is the definition of 'dependents'? Is there a limit to the number of dependents?
Will employees be permitted to take time out of their workday to take a class? If so, how does this work?
What is the process for an employee to request tuition assistance for themselves and/or their dependent(s)?
Must the employee maintain a certain level of academic or employment standing while taking classes to keep his/her tuition assistance benefits? If so, what? What about his/her dependent(s) who attend classes under this benefit program?
Does tuition assistance apply to on-line courses offered by Distance Education?
Does tuition assistance apply to courses offered through the Division of Enterprise Development's Office of Continuing Education?
Does tuition assistance apply to audited courses?
Does tuition assistance apply to summer camps or other fee-based programs offered by UT Arlington?
Does the employee need a supervisor's approval before participating in the tuition assistance program?
Do the classes an employee chooses need to be job-related?
Who is the contact person/department for additional information?
Is the admissions application fee refunded for an employee who applies for admission but is not accepted?
Can an eligible employee request reimbursements for previous semesters?
Both my spouse and I work for the university. Will our eligible dependent qualify for the tuition assistance under both of us; therefore, receive a 100% discount instead of a 50% discount?
When am I responsible for paying my portion of the Texas resident flat rate tuition?
Are there any tax consequences of participating in the Employee Tuition Assistance Plan?
I am currently enrolled in 6 hours here at UT Arlington, am I eligible for 6 hours of paid release time?
I am a UT Arlington retiree and my spouse currently works for the university. Am I eligible for tuition assistance?
Does the new Mav TAP program replace the current Fee Waiver?
Can the tuition assistance discount be combined with other waivers that my dependents or I may be eligible for?
Can the tuition assistance discount be combined with exemptions that my dependents or I may be eligible for?

What are the goals of providing tuition assistance to qualified University employees and their spouses/dependents?

The goal of Mav TAP is to provide tuition assistance to qualified employees of UT Arlington, their spouses and dependents.

Who is eligible for the tuition assistance benefit?

Benefits eligible employees, their spouses and their dependents.

When did the MavTAP program become available?

Fall 2008

What academic qualifications must an employee or eligible dependent(s) meet to take advantage of the tuition assistance benefit?

The employee, eligible spouse and/or dependent(s) must have applied and been admitted to the University of Texas at Arlington.

How long does an employee have to work at UT Arlington to participate in the tuition assistance program?

If the employee is hired on or after August 1, 2008, he/she must complete one year of continuous employment.

The assistance on tuition will be 50% off of the cost. What does that cost include? Is that tuition, tuition + fees, etc.?

The tuition assistance benefit is 50% of the University’s Texas resident flat rate tuition. It does not include charges for any additional college based enhanced designated tuition or other ancillary fees. A complete description of tuition, fees and charges can be found on the Student Financial Services website.

Are there any courses and/or programs for which tuition assistance will not be available?

Tuition assistance does not apply to other fees, room and board charges, textbooks and supplies, any other cost of instruction, tuition and fees for non-credit courses, executive MBA or other executive degree programs, telecampus classes taken at other UT Systems schools, or classes offered through Continuing Education programs. Tuition assistance is not applicable to auditing classes.

Is there a limit on the number of credit hours per session that an employee and/or eligible spouse/dependent(s) can take and still receive the tuition assistance benefit?

No

Is there a limit on the number of credit hours that an employee and/or eligible spouse/dependent(s) can take over time and still receive the tuition assistance benefit?

Tuition assistance for eligible spouses and dependents is limited to the numbers of hours required by the degree program in which they are enrolled, but is not limited for an employee.

Tuition assistance will be available to all eligible UT Arlington employees and their spouses/dependents. What is the definition of 'dependents'? Is there a limit to the number of dependents?

There is not a limit to the number of dependents who may participate. For this program, dependents are defined by the IRS in 26 USC § 152.

Will employees be permitted to take time out of their workday to take a class? If so, how does this work?

Employees should make every effort to register for courses outside of working hours. However, there may be circumstances that would necessitate taking a course during the workday. In this case, employees must be full-time, request prior approval and have obtained advance authorization for release time from his/her supervisor. Granting of release time is at the discretion of the supervisor and will be granted in one of two ways. Release time will be granted as paid release time up to three (3) hours per session where there will be no reduction in pay or it will be granted as unpaid release time where the employee will be required to make up the time. For additional information regarding the eligibility for release time, please see the Employee Tuition Assistance Plan policy.

What is the process for an employee to request tuition assistance for themselves and/or their dependent(s)?

Employees and/or spouse/dependents eligible for benefits under this policy must register for courses through normal registration channels. Upon class registration the employee will need to complete and deliver the Employee Tuition Certification Form and a copy of the employee's most recent "Tax Return Transcript." Tax transcripts are available online at the Internal Revenue Service (IRS) webpage http://www.irs.gov/Individuals/Get-Transcript. Tuition assistance forms will not be processed until this information is received. The individual Tax Return is no longer accepted as proof of dependent eligibility.

The Office of Human Resources will certify that the enrollee is eligible for benefits and process the tuition assistance in MyMav.

Must the employee maintain a certain level of academic or employment standing while taking classes to keep his/her tuition assistance benefits? If so, what? What about his/her dependent(s) who attend classes under this benefit program?

Yes, the employee and/or his/her spouse/dependent(s) must maintain an appropriate grade standing as defined by the university.

Does tuition assistance apply to on-line courses offered by Distance Education?

Yes, courses taken for credit are eligible for tuition assistance.

Does tuition assistance apply to courses offered through the Division of Enterprise Development's Office of Continuing Education?

No

Does tuition assistance apply to audited courses?

No

Does tuition assistance apply to summer camps or other fee-based programs offered by UT Arlington?

No

Does the employee need a supervisor's approval before participating in the tuition assistance program?

No, unless requesting to attend class during his/her normal working hours.

Do the classes an employee chooses need to be job-related?

No

Who is the contact person/department for additional information?

Office of Human Resources, ext. 2-5554.

Is the admissions application fee refunded for an employee who applies for admission but is not accepted?

No

Can an eligible employee request reimbursements for previous semesters?

No, reimbursements are not issued for previous terms.

Both my spouse and I work for the university. Will our eligible dependent qualify for the tuition assistance under both of us; therefore, receive a 100% discount instead of a 50% discount?

No, a participant of the tuition assistance program is limited to a maximum of 50% discount of the Texas resident flat rate tuition.

When am I responsible for paying my portion of the Texas resident flat rate tuition?

You are responsible for paying your portion of the Texas resident flat rate tuition and any other applicable charges by the term due date. This amount and actual date can be obtained through Kiosk, your MyMav Student Center account or Bursar Services.

Are there any tax consequences of participating in the Employee Tuition Assistance Plan?

The University of Texas at Arlington Employee Tuition Assistance Plan is intended to comply with the tax provisions of IRC Sections 127 and 117(d). Under Section 117(d), undergraduate tuition reduction provided to the employee, the employee's spouse or dependents as defined under IRC Section 132(h) is excluded in full from gross income. Graduate tuition assistance for the employee is also excludable from gross income, but only to the maximum of $5,250 annually. These exclusions apply as long as the benefit does not discriminate in favor of highly compensated employees. Graduate tuition assistance for spouses remains taxable as no exclusion is provided under either Section 117(d) or Section 127.

I am currently enrolled in 6 hours here at UT Arlington, am I eligible for 6 hours of paid release time?

No, but you may be eligible for three (3) hours of paid release time. Although you should make every effort to register for courses outside of working hours, there may be circumstances that would necessitate taking a course during the workday. In this case, you must be appointed full-time, request prior approval and have obtained advance authorization for release time from your supervisor. Granting of release time is at the discretion of your supervisor and will be granted in one of two ways. Release time will be granted as paid release time up to three (3) hours per session where there will be no reduction in pay or it will be granted as unpaid release time where the employee will be required to make up the time. For additional information regarding the eligibility for release time, please see the Employee Tuition Assistance Plan policy.

I am a UT Arlington retiree and my spouse currently works for the university. Am I eligible for tuition assistance?

Yes, you are eligible for tuition assistance as long as your spouse meets all the requirements outlined in Human Resources Procedures 3-66.

Does the new Mav TAP program replace the current Fee Waiver?

Yes

Can the tuition assistance discount be combined with other waivers that my dependents or I may be eligible for?

No, there are no combination waivers. The university requires you to choose the waiver that provides the greater benefit.

Can the tuition assistance discount be combined with exemptions that my dependents or I may be eligible for?

Yes, there may be circumstances where eligibility for various exemptions may be combined with the tuition assistance plan.