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Glossary of Terms

Administrative and Professional (Non-Teaching) Employees

refers to any staff employee whose position entails significant administrative and/or professional duties and whose job is not included in the position classification plan, sometimes referred to as unclassified or non-teaching employees. Administrative and Professional employees are appointed to positions without fixed term and serve at the pleasure of a specific administrative officer.

Class of Positions

refers to one or more positions sufficiently similar with respect to duties and responsibilities that (a) the same descriptive title may be applied to each position in the class, (b) the same general qualifications are needed for the performance of the duties of the class, (c) the same tests of fitness may be used to recruit employees, and (d) the same schedule of compensation may be applied with equity to all positions in the class under the same or substantially similar conditions of employment. Classified Employee refers to an employee appointed to a position in the classified service under one of the official titles as approved in the University's Pay Plan.

Demotion

refers to a change of an employee from a position in one class (title) to a position in another class having less complex duties and responsibilities and with a lower minimum and maximum salary range.

Exempt Employee

refers to an employee who, because of his/her duties, responsibilities and level of salary and is employed in a bona fide executive, administrative or professional capacity, is exempt from the overtime provisions of the Fair Labor Standards Act. Exempt employees are not required to maintain weekly time cards and generally do not receive overtime pay for work performed in excess of the normal workweek.

Job Audit

refers to a systematic procedure for gathering information about a position in order to determine the most appropriate position classification.

Job Description

is the written description of typical duties and responsibilities, extent of supervision received and given, educational and experience requirements and other pertinent factors for a given position. It is a class specification and not a description of an individual position.

Lateral Transfer

refers to a change of an employee from one position to another position of the same class (title) or the same base salary rate in another department or a different work unit within the same department. A lateral move involves no substantial change of duties, responsibilities, or qualifications.

Nonexempt Employee

refers to an employee who, because of his/her duties and responsibilities is subject to the overtime provisions of the Fair Labor Standards Act. This employee is required to maintain bi-monthly/monthly time cards and will be paid at one and one-half times the hourly rate or will be granted compensatory time at a rate of time and a half for work performed in excess of 40 hours during the normal work week.

Position

refers to a group of current duties and responsibilities that require the full or part-time employment of one person.

Promotion

refers to a change in the duties of a qualified employee and a change from one classification to another classification, which involves increased responsibility and a higher salary range. A promotion may result from a change in positions or a reclassification. (Resumes and applications must be reviewed for qualifications prior to the job offer. Exceptions to the minimum required experience must be approved by the Assistant Vice President of Human Resources.)

Reclassification

refers to a change in the official classification of a position within the same budgetary unit, not necessarily including a change in salary, which results from a job audit (analysis).

Reduction-in-Force

refers to a separation of an employee from the service of the University resulting from lack of work or funds. It does not involve delinquency, misconduct or inability of the employee to perform the job.

Regular Employees

are those employees who are appointed for at least twenty hours per week for a period of four and one-half months or more, excluding students employed in positions, which require student status as a condition for employment. Regular salaried employees are paid monthly and regular hourly employees are paid twice a month.

Temporary Employees

refers to those employees who are normally appointed for a period less than four and one-half months, but may be appointed up to six months in a twelve month period. (All temporary employees upon hiring must clearly understand that their appointment is only for a specified period.) All temporary employees will be paid hourly.

Trainee

refers to an employee who is in the initial period of employment for the purpose of training for the position to which the person has been appointed. Normally, the training period is for duration of six months or less and is covered by an agreement between the Assistant Vice President of Human Resources and the department concerned. The starting salary will be at least 3% below the entry-level salary as indicated in the University Pay Plan.

Transfer

is when an employee of the University changes from one department to another or from one State Agency to another without a break in service.

Salary Increase

means an increase, which may result from the assignment of additional duties, a promotion, a reclassification, an evaluation of job performance, an approved increase or a mandated Legislative increase.