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Administrative Assistant II

Job Description

TITLE: Administrative Assistant II

JOB CODE: 9009



EEO6 CODE: 3 = Professional/Non-faculty

GRADE: Pay Grade 7

PAY PLAN: Annually
minimum 25,620.00
midpoint 32,280.00
maximum 38,940.00

PURPOSE: To provide highly skilled administrative support service to relieve an administrator of a number of organizational decisions and to coordinate the activities of the unit. Responsible for daily office management, fiscal management, budget preparations, correspondence, personnel matters, complex level decisions, exercising initiative and independent judgment and supervision of departmental support staff.

DUTIES AND RESPONSIBILITIES: **Position should include a large percentage of the following duties, but is not required to include all referenced duties**Relieves administrator of a wide variety of internal administrative duties and a large volume of decisions, which require a thorough understanding of the functions, programs and policies of the University. Interprets administrative decisions and policies. Manages all financial transactions, including position and reconciliation of all accounts, financial trends and prepares reports to monitor the financial state of the department. Monitors the preparation of grants, including all accompanying forms and documentation. Maintains financial ledgers for local, state and grant accounts and develops, monitors, administers and coordinates departmental budget. Reviews and verifies for accuracy the monthly departmental payroll prior to payday. Maintains travel budget including making all travel arrangements for staff and preparing travel reimbursement vouchers. Reviews and approves departmental requisitions and service request forms. Prepares Personnel Action Forms on all faculty and staff in department. Composes complex correspondence, memorandums, fliers, slides and course materials. Processes documentation and paperwork for classified employee positions by posting, screening applications and hiring candidates. Maintains personnel records including staff recruitment forms, appointments, change of status, special leave requests, terminations, attendance records and performance evaluations. Maintains prospective faculty files. Arranges meetings, conferences and workshops, prepares the agendas and takes minutes for the meeting. Serves as administrative liaison with other departments on campus and outside organizations and agencies concerning administrative policies, procedures and practices. Supervise departmental support staff. Performs other duties as assigned.

REPORTING RELATIONSHIPS: REPORTS TO: General direction from the department head on major decisions involving policy change. SUPERVISION: N/A SUPERVISION-OTHER: General direction to support staff.


REQUIRED EDUCATION-OTHER: Bachelor's Degree or equivalent

REQUIRED EXPERIENCE / COMPETENCIES-OTHER: REQUIRED EXPERIENCES/COMPETENCIES: Bachelor's degree with two years upper level secretarial experience or high school with six years of increasingly responsible administrative, secretarial and clerical experience with two years of supervisory experience. OTHER REQUIREMENTS: Use of personal computer and standard office equipment. Proficiency in all phases of work performed. Usual office environment. Specific job requirements or physical location of positions allocated to this classification render the position security sensitive and thereby subject to the provisions of Section 51.215 Texas Education Code.