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Mail Services Supervisor

Job Description

TITLE: Mail Services Supervisor

JOB CODE: 9081



EEO6 CODE: 4 = Secretarial/Clerical

GRADE: Pay Grade 7

PAY PLAN: Annually
minimum 25,620.00
midpoint 32,280.00
maximum 38,940.00

PURPOSE: To supervise the operation of a campus-wide postal service. Responsible for the direction of postal workers in the proper methods of handling and distribution of campus and U.S. mail.

DUTIES AND RESPONSIBILITIES: Plans, schedules, controls, and supervises the work of the central mail room, contracted U.S. Postal Office and Mail Box Operation, establishing work schedules and mail pick-up and delivery routes for both on and off campus locations. Coordinates and supervise the activities of mail clerks who (a) open, sort, and route incoming Institutional mail, including the processing of insured, certified, and registered mail, and (b) prepare for dispatch outgoing mail. Receives and resolves complaints from faculty and staff relating to mail service problems. Ensures compliance with U.S. Postal Service regulations with respect to correct postage according to mail classification, correct packaging, size and weight limitations, insurance liability limits, etc. supervise the maintenance of time and attendance records and other records pertaining to the receipt and dispatch of mail. Performs related duties as required. Trains new mail clerks, and provides on-the-job training for all subordinates, especially with respect to new procedures and equipment.

REPORTING RELATIONSHIPS: REPORTS TO: General direction from Assistant Director for Business, University Center. SUPERVISION: N/A SUPERVISION-OTHER: General supervision of Mail Clerk I and II. May recommend hiring, disciplinary action and termination of employees.


REQUIRED EDUCATION-OTHER: High school graduation.

REQUIRED EXPERIENCE / COMPETENCIES-OTHER: REQUIRED EXPERIENCES/COMPETENCIES: Three years experience in a post office or mail service. OTHER REQUIREMENTS: Knowledge of the operation of all postal equipment. Responsible for large sums of money and stamps. Working conditions are considered acceptable, but involves considerable standing with much lifting of packages and mailbags, and exposure to noise. Specific job requirements or physical location of some positions allocated to this classification, may render the position security sensitive; thereby subject to the provisions of section 51.215 Texas Education Code.