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Office Assistant II

Job Description

TITLE: Office Assistant II

JOB CODE: 9002

EFFECTIVE DATE:

FLSA STATUS: NE

EEO6 CODE: 4 = Secretarial/Clerical

GRADE: Pay Grade 2

PAY PLAN: Annually
minimum 15,204.00
midpoint 18,396.00
maximum 21,588.00

PURPOSE: To provide routine clerical skills in the performance of office tasks routine in nature and covered by established policies and procedures. Responsible for routine secretarial and clerical assignments.

DUTIES AND RESPONSIBILITIES: **Position should include a large percentage of the following duties, but is not required to include all referenced duties** Answers telephones, routes calls and visitors, makes appointments and answers routine questions from students and other departments. Assists in determining work priority. Engages in various record keeping, posting, filing and sorting. Types letters, memos, reports, purchase orders and other material from notes or rough drafts requiring the knowledge of subject matter and / or departmental procedures and practices. Proofreads final product for correct grammar, punctuation and spelling. Searches for and compiles pertinent material from files as requested by supervisors. Organizes and maintains filing systems and posts bookkeeping information. Assists in regular and late registration process. Establishes personnel files for new employees, and ensures their completeness. Handles course adjustments such as adds, drops and grade changes. Usually performs duties for a sub-division or a unit of a total department or is responsible for work generated by many faculty or administrators within a department. Performs other duties as assigned.

REPORTING RELATIONSHIPS: REPORTS TO: Work is performed under general supervision SUPERVISION: N/A SUPERVISION-OTHER: May supervise Office Assistant I, student workers, or other clerical personnel

REQUIRED EDUCATION: $education

REQUIRED EDUCATION-OTHER: High School Graduation or equivalent

REQUIRED EXPERIENCE / COMPETENCIES-OTHER: REQUIRED EXPERIENCES/COMPETENCIES: Six months of secretarial experience OTHER REQUIREMENTS: Use of personal computer and standard office equipment. Proficiency in all phases of work performed. Usual office environment. Specific job requirements or physical location of positions allocated to this classification render the position security sensitive and thereby subject to the provisions of Section 51.215 Texas Education Code.