Staff & Admin Jobs FAQ
- How long must I be in my current position before I can apply for a transfer/promotion?
- Can I apply directly with the hiring department?
- May I still apply for a position that was posted during previous weeks but is not posted now?
- Can I submit a general application?
- How do I update my application?
- What information do I need to list on my resume?
- Who is the contact Supervisor? To whom should my cover letter be addressed?
- Should I list an email address in my online application?
- How often are new positions posted?
- When do positions close?
- Where are currently open positions posted?
- Do I need to submit anything else besides the online application?
- What do I need to do to take a spelling or/and typing test?
- What are the typing test instructions?
- What are the requirements for the spelling test?
- What are the spelling test instructions?
- What happens with the references I provide?
- What does it mean that my application is incomplete?
- What happens after I submit my online application?
- What happens after my online application is referred to the hiring department?
- My online application has been referred to the hiring department but they still have not contacted me?
- What should I do if I want to withdraw my application from being considered for a particular position or withdraw my application from being considered for any position at UTA?
- What are the requirements for the criminal background checks?
- Based on what is my application qualified?
- The position I am applying for has "preferred qualification". What does it mean?
- What if I do not have enough required experience or education?
- I have part-time experience. Would this count same as full-time experience?
UTA Internal Applicants
- I am still under my 6-months probationary period. Am I eligible to apply for another staff position?
- Should I inform my current supervisor that I have applied for a position?
If you wish to transfer to another position, you must have past the 6-months probationary period with the University before you are eligible to apply for another position within UTA. Exception: You can apply for another position in your current department.
No. Employment Services (online application) is the central intake point for all University staff vacancies. Only those applicants applying through the Employment Services (online application) will be considered.
No. If a position is not currently listed on the website, the position is closed and you cannot apply for it.
No. You must apply for a specific open position. All currently open jobs are posted online and require an online resume-based application to apply.
Question: How do I update my application?
Applicants may only make updates to an application when the position is still posted on the career website. Updates can be made by logging into your applicant account with your user name and password. Select "My Applications" to locate the application that you wish to edit. Once the change is made select the save option. Please notify Employment Services Office via email@example.com to inform our office that an update was made to your application.
Please make sure to include in your online resume the following information:
- Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and
- Education: If no high school diploma or GED, list highest grade completed; If some college or college degree, list school name, degree type, major, graduated or not, and hours completed if not graduated.
It is not the policy of the Employment Office to divulge the name of the hiring supervisor. If you need a contact name for your cover letter and there is no name listed under Applicant Instructions in the job posting, you can address the cover letter to the department as follows:
University of Texas at Arlington
Name of Department
Attention: Hiring Manager
Job number and Job title
Question: Should I list an email address in my online application?
Applicants who do not enter an email address in their online application (Personal Information section) would not be able to receive application-related emails and notifications on the status of the position. This would not affect departments calling applicants for interviews.
New positions (if any) are posted every business day.
- University-wide positions (within UTA) remain open for at least 5 business days. Positions may close anytime after the minimum posting days have passed.
- Open (anyone) positions remain open for at least 5 business days. Positions may close anytime after the minimum posting days have passed.
Question: Where are currently open positions posted?
Online at the Employment Services website, Employment Opportunities.
Question: What do I need to do to take a spelling or/and typing test?
Typing or/and spelling tests may be required for some types of jobs and are administered by the Employment Services office. Applicants are tested without an appointment between 8 a.m. and 4 p.m., Monday-Friday. For applicants out of state, tests may be taken at any other EEOC approved place such as the Texas Workforce Commission Offices and an official copy of the results sent to Employment Services.
- If you decide to take 2-minute warm up test, be cautious because at the very end of the warm up, a prompt will appear (with no noise or buzzer) telling you that you are finished with the warm up.
- You are allowed maximum of 7 errors in order to pass the test.
- The typing test is 5-minutes long.
- You are given a one-page long text. Your task is to type in this text.
- Leave two spaces between sentences.
- Start each paragraph by hitting TAB.
- There are no extra spaces between paragraphs.
- Sentences wrap automatically at the end of each row.
- You are allowed to take the test once every 12 months. For example, 1st time on 7/21/03; next time on 7/21/04.
- There is no passing score; the hiring department would decide if the score is acceptable for the particular position.
- The spelling test is 5-minutes long.
- There are 15 words. Your task is to correct the words that are misspelled.
- There are 2 pages to the test.
- Use the Page Up and Page Down buttons to go from page to page.
- To move the cursor to type in the correct information, use up and down arrow keys.
- Hit F1 to end the test.
Question: What happens with the references I provide?
Applying for a specific job authorizes the University to contact any of your schools, current and former employers, or other references for the purpose of verifying information and/or obtaining an account of your education, work experience, and skills. Please note that the point at which your prospective hiring supervisor will contact your employer may vary; however, this is most commonly done on a pre-employment basis usually after the initial interview. This practice is rarely performed on a pre-interview basis. If you have concerns about having your current employer being contacted, please communicate those concerns to the person who conducts your initial interview to determine what, if any, alternatives exist.
Your application is incomplete if:
- Copies of required documents are not sent in addition to the application.
- Typing/spelling test is not completed if required for the position.
Your application is complete if:
- Online application is submitted.
- In addition, cover letter, resume, references, etc. are submitted (if required).
- Typing/spelling test is taken (if required).
Question: What happens after I submit my online application?
If your qualifications meet the minimum requirements for the position, your documents will be available to the hiring department. To be considered for the position, you must follow all application instructions.
Question: What happens after my online application is referred to the hiring department?
After your application is referred to the hiring department, it is the responsibility of the hiring supervisor to review your materials. If you are selected for an interview, the hiring department will contact you directly.
Question: My online application has been referred to the hiring department but they still have not contacted me?
The hiring department reviews your online application/resume and any additional materials requested and contacts the most qualified candidates directly to schedule interviews. The qualification requirements given in the online posting represent the minimum qualifications necessary to perform essential functions of the job. Interview preference is given to the most qualified applicants, who may possess additional preferred qualifications. Thus, all applicants are not guaranteed an interview.
Question: What should I do if I want to withdraw my application from being considered for a particular position or withdraw my application from being considered for any position at UTA?
Applicants who want to withdraw their application from being considered for a particular position or any position need to contact the Employment Services Office at firstname.lastname@example.org.
Question: What are the requirements for the criminal background checks?
The University of Texas at Arlington has an obligation to provide a safe environment for all members of the UT Arlington community and to protect the property of UT Arlington. For these reasons, all job applicants must provide and certify their complete adult criminal conviction record. This includes any convictions and/or deferred adjudications where the final disposition is still pending (i.e. the original charge has not been dismissed) from the age of 17 until now. Before an applicant is referred to or hired for a specific job vacancy, the recency, severity, and direct job relatedness of his or her conviction(s) are compared to the functions of the vacant position. Based on that review, an applicant may not be referred, or hired. However, a criminal conviction DOES NOT necessarily disqualify an individual from being hired. If an individual is hired into a security sensitive position, conviction verification is conducted. If the verification results show that false statements, including omission(s), were made by the applicant on his or her adult criminal conviction record, then his or her application for employment, as well as any actions based on it, will be voided and the person will not be eligible for future employment with The University of Texas at Arlington. Any misstatement, falsification, or omission of information shall be grounds for refusal to hire or, if hired, termination. For more information refer to the UTA Fiscal Regulations and Procedures, Procedure No: 3-48 .
Question: Based on what is my application qualified?
When qualifying job applicants, HR compares the required education, experience, and skills the applicant has with the ones listed in the job posting.
Question: The position I am applying for has "preferred qualification". What does it mean?
All positions require specific education, experience, and skills. To meet the requirements for the position, you must have these required qualifications. In addition, if a position has preferred qualifications, it is beneficial for you to have these qualifications but you are not required to have them in order to meet the requirements for the position.
Experience could be substituted for education if the posting states "Equivalent combination of relevant education and experience may be substituted as appropriate". If you do not have the required education but you have related experience, that experience could substitute for the education. For example, if the position requires a degree in accounting and you have additional 4 years of accounting experience, this will be a qualified substitute. Some additional restrictions may apply.
- If a Bachelor's degree is required: four years of related experience substitute for a Bachelor degree (if you already have a high school diploma or GED)
- If a Master's degree is required: six years of related experience substitute for a Master degree (if you already have a high school diploma or GED) and two years of related experience substitute for a Master degree (if you already have a Bachelor degree in related field)
- If a PhD is required: four years of related experience substitute for a PhD (if you already have a Bachelor degree) and two years of related experience substitute for a PhD (if you already have a Masters degree)
UTA Internal Applicants
Question: I am still under my 6-months probationary period. Am I eligible to apply for another staff position?
Employees who have not completed their 6-months probationary period are not eligible to apply for unless the posting is within the same department.