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Vacation/Annual Leave FAQs

Which employees' accrue vacation lave?
When is an employee eligible to use vacation leave?
How much vacation does an employee accrue per month?
When can an employee be paid for their unused vacation hours?
Questions?

Which employees' accrue vacation lave?

Regular staff employees who are appointed to work twenty hours or more per week and for at least four and one half months are eligible to accrue paid vacation leave.

When is an employee eligible to use vacation leave?

Vacation leave may not be granted until the employee has completed six months of continuous service, although it will accrue during that period. Once an employee has completed six months or more of continuous State employment that person is eligible to take vacation leave as it is earned upon reemployment. Vacation leave should be requested in advance in accordance with departmental policies and supervisory approval. Students employed in positions, which require student status as a condition of employment, are not eligible for vacation leave.

How much vacation does an employee accrue per month?

An eligible full-time employee accrues vacation leave and may carry it forward from one fiscal year to the next in accordance with the schedule set by State law and detailed below. 

Length of State Service # Hours Accrued Per Month For Full-time Employment Maximum Allowable Carryover 
Less than 2 years  8 180
At least 2 but less than 5 years  9 244
At least 5 but less than 10 years  10 268
At least 10 but less than 15 years  11 292
At least 15 but less than 20 years  13 340
At least 20 but less than 25 years  15 388
At least 25 but less than 30 years  17 436
At least 30 but less than 35 years  19 484
At least 35 years or more  21 532


An eligible part-time employee accrues vacation leave on a proportionate basis. The maximum amount of vacation leave a part-time employee may carry forward from one fiscal year to the next is also on a proportionate basis.

When can an employee be paid for their unused vacation hours?

An employee will be paid for any accrued and unused vacation upon termination unless transferring to another state agency with no break in service. The employee must have completed six months of continuous state service before being paid for vacation. The department is responsible for completing a Departmental Vacation/Holiday Payroll Voucher, and sending it to Human Resources. An employee can also be paid for vacation if they move to a position that does not accrue vacation. Vacation Voucher

Questions?

Any questions regarding vacation leave should be directed to:
Human Resources, Employee Leave Services
817-272-5554 or email Diana Trimarchi or Rosa Newman
HR Procedures 3-9 Vacation Leave Policies