Vacation/Annual Leave FAQs
Which employees' accrue vacation lave? When is an employee eligible to use vacation leave? How much vacation does an employee accrue per month? When can an employee be paid for their unused vacation hours? Questions?
Which employees' accrue vacation lave?
Regular staff employees who are appointed to work twenty hours or more per week and for at least four and one half months are eligible to accrue paid vacation leave.
When is an employee eligible to use vacation leave?
Vacation leave may not be granted until the employee has completed six months of continuous service in regular employee status, although it will accrue during that period. Once an employee has completed six months or more of continuous State employment that person is eligible to take vacation leave as it is earned upon reemployment. Vacation leave should be requested in advance in accordance with departmental policies and supervisory approval. Students employed in positions, which require student status as a condition of employment, are not eligible for vacation leave.
How much vacation does an employee accrue per month?
The current schedule of accrual provides for vacation leave according to years of service as follows:
| TOTAL STATE EMPLOYMENT OF: |
ACCRUED PER MONTH (APPOINTED FULL TIME) |
MAXIMUM HOURS TO CARRY FORWARD FROM ONE YEAR TO THE NEXT |
|---|---|---|
| 0-24 months | 8 | 180 |
| 25-60 months | 9 | 244 |
| 61-120 months | 10 | 268 |
| 121-180 months | 11 | 292 |
| 181-240 months | 13 | 340 |
| 241-300 months | 15 | 388 |
| 301-360 months | 17 | 436 |
| 361-420 months | 19 | 484 |
| 421 months or more | 21 | 532 |
When can an employee be paid for their unused vacation hours?
An employee will be paid for any accrued and unused vacation upon termination unless transferring to another state agency with no break in service. The employee must have completed six months of continuous state service before being paid for vacation. The department is responsible for completing a Departmental Vacation/Holiday Payroll Voucher, and sending it to Human Resources. An employee can also be paid for vacation if they move to a position that does not accrue vacation. Vacation Voucher
Any questions regarding vacation leave should be directed to:
Human Resources, Employee Leave Services
817-272-5554 x24206 or email Susan Ginn
HR Procedures 3-9 Vacation Leave Policies