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New Employee Paperwork Session Schedule-Spring 2019

Below is a list of New Employee Paperwork Sessions available from January 7, 2019 to January 25, 2019.

Paperwork sessions after January 25th will be Monday-Friday at 9:00 a.m.

New or Rehired Employees whose break in service will be longer than 1 YEAR must attend a New Employee Paperwork Session to complete the I-9 and other required forms.

Employees who need to attend will:

  1. Click on the link next to the session you would like to attend and complete the form attached.  Each session has limited seating. Once the session reaches its seating limit, the link will no longer be active.
  2. Complete Section 1 of the I-9 in Equifax before attending the session.
  3. Attend the New Employee Paperwork Session and bring acceptable I-9 documentsThe Immigration Reform and Control Act of 1986 (IRCA) ** requires that employment eligibility is verified by completing the Form I-9 by third business day of employment. You will receive more information on acceptable documents in Equifax after the I-9 is completed.
  4. Provide stamped confirmation form received at the paperwork session to your department. Failure to attend a session and present the required documents will delay your employment or render you ineligible.

 Hiring Department Responsibilities:

  • Provide the link to complete Section 1 of the Form I-9  and the list of paperwork sessions to the newly hired or rehired (whose break in service longer than 1 year) The employee will complete the section 1 before attending the paperwork session and bring their acceptable document(s) when they come in.
  • Verify that employee attended the session and completed the I-9.  Once the employee has completed the I-9 verification, he/she will receive a stamped confirmation form to give to the department.  Employees who do not provide this confirmation to the department should not be allowed to move forward in the employment process.
  • Employees who do not complete I-9 verification by the third business day of employment will need to be removed from work until attending the paperwork session and providing required documents.

 

Paperwork sessions before January 7th and after January 25th will be Monday-Friday at 9:00 a.m. and will not require registration.

Employees that reside outside of the area and will be working remotely may complete the I-9 verification with a notary public in their area or with another UT System Institution.  Please contact hrdocs@uta.edu  to receive the forms that the employee will need to complete this process.

 

Date

Time

Employee Type

Registration Link

January 7th

9:00 a.m.

Paperwork & Benefits Session

https://www.surveymonkey.com/r/SGZFSKT

January 8th

9:00 a.m.

Paperwork & Benefits Session

https://www.surveymonkey.com/r/SH7TXQH 

January 9th

9:00 a.m.

Paperwork Only

https://www.surveymonkey.com/r/S5QQV2V 

January 9th

2:00 p.m.

Paperwork Only

https://www.surveymonkey.com/r/S69YCS2 

January 10th

9:00 a.m.

Paperwork & Benefits Session

https://www.surveymonkey.com/r/RKX3FJM

January 11th

9:00 a.m.

Paperwork Only

https://www.surveymonkey.com/r/RL7T2TP 

January 14th

9:00 a.m.

Paperwork & Benefits Session

https://www.surveymonkey.com/r/RVJD53G 

January 14th

2:00 p.m.

Paperwork Only

https://www.surveymonkey.com/r/R733HGW 

January 15th

9:00 a.m.

Paperwork & Benefits Session

https://www.surveymonkey.com/r/MNR39GQ 

January 16th

9:00 a.m.

Paperwork Only

https://www.surveymonkey.com/r/M3WLKKX 

January 17th

9:00 a.m.

Paperwork & Benefits Session

https://www.surveymonkey.com/r/MHK3Z6J 

January 17th

2:00 p.m.

Paperwork Only

https://www.surveymonkey.com/r/MPCBTPR 

January 18th

9:00 a.m.

Paperwork Only

https://www.surveymonkey.com/r/XLPDLX7 

January 22nd

9:00 a.m.

Paperwork & Benefits Session

https://www.surveymonkey.com/r/XYVD8FH

January 22nd

2:00 p.m.

Paperwork Only

https://www.surveymonkey.com/r/X9QVH5M 

January 23rd

9:00 a.m.

Paperwork Only

https://www.surveymonkey.com/r/XJVDTBS 

January 24th

9:00 a.m.

Paperwork & Benefits Session

https://www.surveymonkey.com/r/XQTNLTP 

January 25th

9:00 a.m.

Paperwork Only

https://www.surveymonkey.com/r/XRWBLTW 

 

**The Immigration Reform and Control Act of 1986 prohibits employers from hiring any individual, including a U.S. citizen, for employment in the U.S. without verifying his or her identity and employment authorization on Form I-9. To comply with the law, employers must complete this form and verify required documents for each person they hire within the first three business days of employment. Failure to meet the three-day requirement could subject the University of Texas at Arlington to fines from $256-2156 per form.