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New Employee Paperwork Session Schedule-Fall 2017

Below is a list of New Employee Paperwork Sessions available for all new and rehired employees with a break in service longer than six months from August 9, 2017 to September 6, 2017. Please share this list with your new employees.

 

Actions Items for the Employee:

  1. Click on the link next to the session you would like to attend and complete the form attached.  Each session has limited seating. Once the session reaches its seating limit, the link will no longer be active.
  • Benefits eligible sessions are available for newly hired benefit eligible staff and non-tenure track faculty*. 
  • Graduate Research Assistant (GRA) and Graduate Teaching Assistant (GTA) employees will need specific information, and should attend one of the sessions marked GRA/GTA.  GRA/GTA’s who will work at least 20 hours per week for the duration of 4.5 months are part-time benefit eligible and should attend the session to accept or decline benefits*.
  • Non-benefits eligible sessions are available for employees of any position type that are not benefits eligible

*New benefits eligible employees have 31 days from their hire date to enroll in the UT Benefits programs. Enrollment after the 31st day requires proof of a qualify event or annual open enrollment.

  1. Complete the form portion of the I-9 in Equifax before attending the session. https://www.uta.edu/hr/records-services/general-info.php
  1. Attend the New Employee Paperwork Session and bring acceptable I-9 documents.  The Immigration Reform and Control Act of 1986 (IRCA) requires that employment eligibility is verified by completing the Form I-9 by the third business day of employment. Failure to comply with the requirements of IRCA can cause the university to incur fines from USCIS. To meet these requirements all new and rehired employees with a break in service longer than six months must register and attend a paperwork session by the third day of employment.  You will receive more information on acceptable documents in Equifax after the I-9 is completed.
  2. Provide proof of completion of the paperwork session to your department.

     

Action Items for the Department:

  • Provide the link to complete Section 1 of the Form I-9 to the newly hired employee either in the offer letter or by directing the employee to the New Employee Information Page (https://www.uta.edu/hr/records-services/general-info.php).  The new employee will complete the form portion before attending the paperwork session.
  • Verify that employee attended the session and completed the I-9.  Once the employee has completed the I-9 verification, he/she will receive a stamped confirmation form to give to the department.  Employees who do not provide this confirmation to the department should not be allowed to move forward in the employment process.

 

Date

Time

Employee Type

Registration

8/9/2017

9:00 a.m.

GRA/GTA

https://www.surveymonkey.com/r/YTS9Q7R

8/10/2017

2:00 p.m.

Non-benefits Eligible

https://www.surveymonkey.com/r/9MZKQDQ

8/11/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/9C3MNCK

8/14/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/9778NMK

8/14/2017

5:00 p.m.

Non-benefits Eligible

https://www.surveymonkey.com/r/9Q2F8CW

8/15/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/9RJVBSX

8/16/2017

9:00 a.m.

GRA/GTA

https://www.surveymonkey.com/r/9FDF3FR

8/18/2017

9:00 a.m.

Benefits or Non-benefits Eligible

https://www.surveymonkey.com/r/95XKBXH

8/21/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/D8DJ5SQ

8/22/2017

9:00 a.m.

GRA/GTA

https://www.surveymonkey.com/r/DL98PXK

8/23/2017

9:00 a.m.

GTA/GRA or Non-benefits

https://www.surveymonkey.com/r/DVWRG2D

8/24/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/D7HCTGF

8/24/2017

2:00 p.m.

Non-benefits Eligible

https://www.surveymonkey.com/r/D9NNTV8

8/25/2017

9:00 a.m.

Benefits Eligible or Non-benefits

https://www.surveymonkey.com/r/DCQWWPG

8/28/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/DW8D3JY

8/28/2017

5:00 p.m.

Non-benefits Eligible

https://www.surveymonkey.com/r/DSVYT2V

8/29/2017

9:00 a.m.

GRA/GTA

https://www.surveymonkey.com/r/DRL3BTF

8/30/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/DX78LSS

8/31/2017

9:00 a.m.

All Employee Types

https://www.surveymonkey.com/r/YQNBGLP

8/31/2017

2:00 p.m.

Non-benefits Eligible

https://www.surveymonkey.com/r/YWQYDC7

9/1/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/YSF88S7

9/5/2017

9:00 a.m.

Benefits Eligible

https://www.surveymonkey.com/r/YR9YLBV

9/6/2017

9:00 a.m.

Make-Up-All Employee Types

https://www.surveymonkey.com/r/YRH2SMR

9/6/2017

2:00 p.m.

Non-benefits Eligible

https://www.surveymonkey.com/r/BPCH6DR

 

Employees that reside outside of the area and will be working remotely may complete the I-9 verification with a notary public in their area or with another UT System Institution.  Please contact hrrecords@uta.edu to receive the forms that the employee will need to complete this process.

 

Paperwork session held before August 9th and after September 6th, will return to the normal 9:00 a.m. schedule and will not require registration.