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New Employee Paperwork Session Schedule-Spring 2018

Below is a list of New Employee Paperwork Sessions available for all new and rehired employees with a break in service longer than six months from January 8, 2018 to January 19, 2018.  Paperwork sessions before and after this period will be Monday-Friday at 9:00 a.m., excluding the period while the university is closed.  Please share this list with your new employees.

Employees needing to complete paperwork will complete four steps:

  1. Click on the link next to the session you would like to attend and complete the form attached.  Each session has limited seating. Once the session reaches its seating limit, the link will no longer be active.

  2. Complete section 1 of the I-9 in Equifax BEFORE attending the session.  Click here to complete and submit I-9 section 1. 

  3. Attend the New Employee Paperwork Session and bring acceptable I-9 documents.  The Immigration Reform and Control Act of 1986 (IRCA) requires that employment eligibility is verified by completing the Form I-9 by third business day of employment. Failure to comply with the requirements of IRCA can cause the university to incur fines.  

  4. Provide proof of completion of the paperwork session to your department.

The Hiring Deparment will need to:

  • Provide the link to complete Section 1 of the Form I-9 to the newly hired employee either in the offer letter or by directing the employee to the New Employee Information Page (https://www.uta.edu/hr/records-services/general-info.php).  The new employee will complete the form portion before attending the paperwork session.

  • Verify that the employee attended the session and completed the I-9.  Once the employee has completed the I-9 verification, he/she will receive a stamped confirmation form to give to the department.  Employees who do not provide this confirmation to the department should not be allowed to move forward in the employment process.

 

Date

Time

Employee Type

Registration Link

January 8th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/THJH59F 

January 8th

2:00 p.m.

Non-Benefits Eligible Employees

https://www.surveymonkey.com/r/TZCMFS9 

January 9th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/T57M3CG 

January 10th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/M7MKMB9 

January 11th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/M2LQXW9 

January 12th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/MCDRMC7 

January 16th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/MQKHQD6 

January 16th

2:00 p.m.

Non-Benefits Eligible Employees

https://www.surveymonkey.com/r/MWN9MLS 

January 17th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/MSTMFJZ 

January 18th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/MTKSXHR 

January 18th

2:00 p.m.

Non-Benefits Eligible Employees

https://www.surveymonkey.com/r/MXVVKXF 

January 19th

9:00 a.m.

Any Employee Type

https://www.surveymonkey.com/r/MTZ9FMG 


Employees that reside outside of the area and will be working remotely may complete the I-9 verification with a notary public in their area or with another UT System Institution.  Please contact hrdocs@uta.edu to receive the forms that the employee will need to complete this process.

 Paperwork session held before January 8th and after January 19th will be held Monday-Friday 9:00 a.m. schedule and will not require registration.