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CLIENT RESOURCES

The Audit Process: How It Works

The majority of audits are scheduled on a fiscal year basis.  Several factors determine what areas are audited including: annual risk assessment, legal requirements, special management requests, cyclical rotation among UT schools and UT System directed.  (You can view our current Work Plan here.) The auditing process involves the eight steps below:

#1: Engagement Memo

This memo announces the audit and establishes the meeting to discuss the audit’s objectives.  Due to the nature of some audit work, we may give little or no advance notice.

#2: Entrance Conference

During this scheduled meeting with the head of the department, we will discuss the purpose and scope of the audit.  Clients can address any concerns or questions at this time and may also request a review of areas of high concern as part of the audit.

#3: Audit Work

Written policies and procedures may be requested to aid the auditor in understanding departmental operations.  In some cases, our auditors will need to reside in the client’s department to conduct interviews and review departmental records.  In order to minimize disruption of daily operations, we make every effort to make such arrangements beforehand.  

#4: Duration of Audits

The duration of the audit will vary depending on its scope.  The level of cooperation from auditees and access to personnel and records also has a direct bearing on the duration of the audit.

#5: Communicating the Results

Audit results are presented to clients verbally and in writing.  Recommendations are intended to benefit the department/institution.  Clients have an opportunity to discuss concerns identified within the audit and to concur or disagree with conclusions and recommendations.  Clients are required to provide, in writing, proposed resolutions including reasonably expected implementation dates.  

#6: Exit Conference

An exit conference is held to discuss audit findings and typically includes the auditors, management responsible for the area audited, and staff who will have involvement in resolving the concerns identified. This meeting provides an opportunity to clear and resolve questions/concerns pertaining to findings before the final audit report is released.

#7: Final Audit Report

The final audit report includes findings, recommendations and management responses. Copies of the report are distributed to the president, appropriate vice presidents, the unit's manager, and UT System Audit Office.  Audit findings are also included in a summary of all UT institutional reports provided to the chancellor and the Audit Committee of the Board of Regents.

#8: Follow-up Reviews

Our professional standards require that we follow-up and report on previously reported findings to determine if corrective action was taken and concerns were resolved.

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Need to know more?

More resources and information is at your fingertips!

Guidance on Management Responses

Requesting New Implementation Dates For Recommendation(s)

About Internal Audit's Unlimited Access to Information

Internal Audit's Departmental Brochure

Red Flags of Fraud

You can also check out our FAQ section


REPORT FRAUD

If you are aware of a fraudulent act that was committed by a member of the UT Arlington campus community, you have the responsibility to notify either your supervisor, the appropriate Administrator, Department of Internal Audit or UT Arlington Police Department. Employees who in good faith report unlawful activity are protected by the Texas Whistle-Blower Act against retaliation.

To report fraud, waste or abuse at UT Arlington, contact the Ethics Hotline at 1-877-507-7314, or email compliance@uta.edu. You can also contact the State Auditor’s Office at: 
1-800-TXAUDIT (1-800-892-8348), or online at http://sao.fraud.state.tx.us/.

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