Reserves Copyright Guidelines

On-Site Reserves

  • Reserve copies should be a small part of the materials required for a course and obtained legally by the faculty member or the library through purchase, license, fair use, etc.
  • Reserve articles should not substitute for the purchase of a textbook.
  • Copies of copyrighted materials placed on reserve can be: a single article or chapter; a short story, poem or essay; or a few graphs, charts or pictures.
  • Reserve copies should include any copyright notice on the original, complete citation and attributions to the source, and a section 108(f)(l) copyright notice.
  • Access to copies, whether paper or electronic, should be limited to students enrolled in the class and administrative staff as needed. Access is to be terminated at the end of the class term.
  • Copies of copyrighted materials that will be used repeatedly by the same instructor for the same class requires permission from the copyright holder. Generally the first semester a copy is placed on reserve, permission will not be required unless there is some factor that negates it falling under fair use guidelines.
  • If the original work is placed on reserve (a book or journal issue for example) then copyright permission does not have to be sought.
  • Photocopies of entire works and course packs will not be placed on reserve.

Electronic Reserves

Guided by the On-site Copyright guidelines above, for electronic reserves we:

  • Digitize and make available, at the request of the instructor, copyright protected material within Fair Use guidelines, including an accompanying copyright statement, the copyright notice on the original, and appropriate citations and attributions to the source.
  • Follow any restrictions of the copyright holder(s) as specified by the terms of the permission.
  • Determine if an article to be placed on reserve is already available electronically and, if our licensing agreement allows, we will point to that location from the reserve list instead of scanning and posting the article.

The UT Arlington Libraries provides the following copyright notice with the Electronic Reserve materials to which we provide access:

Copying, displaying and distributing copyrighted works may infringe the owner's copyright. The University of Texas System's policy statement on "Fair Use of Copyrighted Materials" can help you determine whether your use of a copyrighted work may be an infringement. Any use of computer or duplicating facilities by students, faculty or staff for infringing use of copyrighted works is subject to appropriate disciplinary action as well as those civil remedies and criminal penalties provided by federal law.


The UT Arlington Libraries used the following institutional, state, and national copyright standards in the creation of their Reserves Copyright Guidelines: