Placing Items on Reserve - Faculty FAQ

  1. What are E-Reserves?
  2. How will my students access the Electronic Reserves?
  3. What are onsite Reserves?
  4. What material may I place on Reserves?
  5. How can I request Course Reserve services?
  6. Which Library department will process my Reserves request?
  7. How long will it take to Process my Reserves?
  8. Where can my students go to check out my onsite Reserves?
  9. May reserve materials be taken out of the library?
  10. What loan periods are available for my Onsite Reserves?
  11. May I place my own personal copies of books or DVD’s on reserves?
  12. Will the Library purchase books for my course reserves?
  13. Will my Reserves be removed at the end of the semester?

What are E-Reserves?

Electronic Reserves provide students with online access to your course readings. You may submit single chapters of books and journal articles to be scanned and placed on Electronic Reserves for your course. If the library does not own an article being requested and if you do not own a personal copy, reserves staff will order the article via Interlibrary Loan. Please note that only 10% of the content from a book can be placed on E-reserves. Currently, audio files and DVDs cannot be placed on Electronic Reserves.



How will my students access the Electronic Reserves?

Students will use their NetID and password to obtain access to your e-reserves. Students are granted access based upon enrollment in your specific course. Most e-reserves readings are in Adobe Acrobat PDF format. Learn how to access Electronic Reserves.



What are onsite Reserves?

They are supplemental material you may select for your course reserves. As an example, you may request that a complete book from our stacks be placed on, Onsite Reserves. If the library does not own a book you wish to place on reserves, you may request that the library purchase a copy for our collection. There is one exception; the library will not purchase textbooks for placement on reserves. Onsite Reserves are assigned short loan periods in order to make them available to as many students as possible.



What material may I place on Reserves?

Materials already owned by the Library and or personal items. You may also place copies of copyrighted materials if they fall within fair use. A single article, chapter, short story, poem or essay is fine. Photocopies/scans of entire works will not be placed on reserves.



How can I request Course Reserve services?

To request reserves please go to our online form and submit your reserves request, or go to the appropriate Service Desk (Cen/AFA/SEL) and fill out the Reserves Request Form there. There is a 25 item limit per course for items being placed on reserves.



Which Library department will process my Reserves request?

The Access and Discovery Department Reserves Staff will provide online and onsite access to your supplemental course materials for the Central Library. Architecture & Fine Arts Library and the Science & Engineering Library.



How long will it take to Process my Reserves?

It typically takes 7 business days to process reserves. Reserves Requests are processed in the order they are received. You should begin the reserves process at least three weeks before the first class day of the semester. The sooner you submit your request, the greater the chance that it will be available by the beginning of the semester.



Where can my students go to check out my onsite Reserves?

Depending on the location that the faculty member selects when placing items on course reserve, students can obtain their course reserves either at the service desk at the Central Library, the Architecture & Fine Arts Library or the Science & Engineering Library.



May reserve materials be taken out of the library?

Most reserve materials must remain in the library. If there is an exception to this, the reserve item will be labeled accordingly.



What loan periods are available for my Onsite Reserves?

You may request your material be assigned any of the following loan periods: 2 hours, 3 hours, 24 hours, 3 days, or 7 days. When more than one instructor requests that a given item be placed on reserve, it will usually be placed on the shortest loan period requested.



May I place my own personal copies of books or DVD’s on reserves?

Yes, you may place your own personal DVDs or books on reserves, however, be aware that personal items will be processed for use including the addition of labels and date due slips. And that the library will not be held financially liable for any damages or loss of personal materials placed on reserves.



Will the Library purchase books for my course reserves?

Yes, if the book is not in our permanent collection, the library will purchase materials in support of course reserves- -with one exception: The library will not purchase text books for reserves. Suggestions for purchases are always welcome.



Will my Reserves be removed at the end of the semester?

Yes, items on Reserves will be removed two weeks after the end of the semester. It is the responsibility of the instructor to notify the reserve staff before the end of the current semester if items must remain on reserve for the succeeding semester. Instructors will be notified when they may retrieve personal materials which are no longer needed for reserves.




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