Image Reproduction and Fees

Special Collections offers mediated image reproduction services to students, faculty, staff, and the general public.

 

Digitization Services Cameras/Video Recorders Special Handling Services Fees Sales Tax Payment

 

General Information

  • Please allow at least 15 working days from receipt of payment (excluding weekends and holidays) for processing.
  • To accommodate staff workloads, large orders may be divided into batches for processing.  Patrons submitting large orders may expect to receive a batch approximately every 30 days.

Digitization  Services

Per image preservation fee

General Public 

University Clients 

$10.00 

$6.00 

Researchers are not permitted to scan photographs.

Per sound recording fee

General Public

University Clients

$5.00

$3.00

 

Camera/Video Recorders

Special Collections allows its materials to be photographed with cameras and video recorders.  Appointments must be made in advance. Camera/Video preservation fees

1 image      

$10.00       

Each additional image         

$ 3.00

Publication fees may also apply (see Publication Fees).

Special Handling Requests

  • Prices are available on request for work requiring off-site processing. For example:
    • Items larger than 12”X18”
    • Specialty photography
  • Orders requiring off-site processing incur a charge of $50.00 per order plus UT Arlington’s per image preservation fees and vendor charges. 
  • Please allow at least one month for delivery.

Publication Fees

Fees are based on distribution of the publication. Prices stated are per image.

Print: Books, Magazines, and Journals

Units

1-10 

11-25                 

26+ 

1-4,000      

$25

$20    

$15

4,001-25,000

$35

$30

$25

25,001 +

$50

$40     

$30

 

 Electronic: Internet, Video, and Film

Audience 

1-10 

11-25                 

26+ 

State/local

$25

$20

$15

Nationwide

$75

$65

$55

Worldwide

$100       

$80

$70

  • Publication fee may be waived for nonprofit organizations or scholarly publications.
  • Permission for use of an image in advertisements or promotional materials must be obtained separately.
  • Special Collections staff will determine whether:
    • distribution of the image reproduction constitutes publishing and incurs a publication fee
    • the nature of a project and its intended audience constitutes public display and incurs a display fee

Public Display Fee

Public display fee is for use of images in exhibit space, office, restaurant, hotel, or other location exposed to public view.

Per Image

$50.00

 

Rush Fees 

Acceptance of rush requests is subject to staffing constraints and contingent upon approval of Library Assistant for Photographs.

  • Same day service is not available.
  • Weekends and holidays will not count as rush days. 
  • Order date plus 2 working days adds 100% to the fee.
  • Order date plus 3 working days adds 50% to the fee.
  • Rush orders are not guaranteed to be available before 4:00 pm on the
    designated day. 

Delivery Fees

  • Delivery fee is $5.00. 
  • For foreign shipments, add $2.00 to postage fee.
  • Mailing fees are subject to change by the U. S. Postal Service.

Sales Tax

  • Texas residents and businesses add 8% sales tax.
  • Nonprofit organizations must complete exemption form or sales tax will be applied to their bill.
  • Sales tax is not added to out of state orders.

Payment

  • All orders require payment at time of order.
  • Payment may be made by cash, check, money order, or credit card. University clients may make payment via IDT.
  • Checks and money orders must be payable to UT Arlington Library.

Photographic Research

  • Researchers are encouraged to schedule and appointment to view photographs. 
  • Researchers requesting photographic reference service will be handled on a first come, first served basis.

Order Forms

  • All orders for images and media reproduction must be received on the Special Collections “Request for Image and Media Copies” form.
  • The form should be read carefully, filled out completely, signed, and returned with payment.

For more information, please contact Special Collections at spcoref@uta.edu or phone (817) 272-3393.



Special Collections