UTA Policy on Travel to Restricted Regions
The University of Texas at Arlington supports and encourages international collaborations and recognizes the important role international travel plays in developing a global perspective. The University is committed to the safety and well-being of its students, faculty and staff when they participate in these activities and realizes that some areas of the world present heightened health and safety risks. Countries that have U.S. Department of State Travel Warnings have been identified as regions which require special measures to mitigate risk and in some cases, call for the avoidance of travel altogether.
The University of Texas System requires all travel to countries with U.S. Department of State Travel Warnings to be reviewed and approved by the University's International Oversight Committee (IOC). This policy outlines the procedures that all students, faculty and staff must follow to ensure their international travel complies with the UT System directive. The above mentioned procedures are in addition to all other requirements for travel established by the traveler's department/unit.
THIS POLICY APPLIES TO:
* UTA students, traveling internationally as individuals or in groups, with or without University funding, for any UTA-sponsored, UTA-administered, or UTA-related activity/program (including, but not limited to, activities such as taking part in official study abroad programs, participating in recognized student organization trips abroad, conducting research, and attending conferences)
* UTA faculty and staff traveling internationally with or without University funding to conduct University business within one's capacity as faculty or staff members, such as participation in research, conferences or teaching endeavors
Travel to Restricted Regions
The University's International Oversight Committee (IOC) makes decisions about travel to restricted region based on several resources including: 1) list of countries with current U.S Department of State Travel Warnings, 2) consultation with International SOS (UTA's emergency assistance provider) and 3) other international travel resources. No student, faculty or staff can be required to travel to a location on the Restricted Regions List.
Approval may be granted by Requesting Travel Authorization and meeting all requirements set forth by the IOC.
UTA reserves the right to withhold reimbursement and/or take other disciplinary actions for non-compliance with the UTA Travel Policy.
Students, faculty and staff may request travel authorization using the linked forms below. For detailed procedures and access to all necessary forms and websites, please click on the appropriate link below:
* UTA-Organized Activities and Programs (Including Faculty-Led Programs)
International Oversight Committee
The International Oversight Committee (IOC), has been established to develop guidelines and formulate policies to maintain the health and safety of University of Texas at Arlington students, faculty and staff who study, conduct research, and/or do business internationally. The IOC is chaired by Provost, Ronald Elsenbaumer. Committee members consist of representatives from across campus, including academic leaders, faculty members and international education specialists.
The IOC is charged with assessing levels of risk in countries or regions for which there are significant health or safety concerns and where University-related programs and travel are occurring or proposed. The IOC is dedicated to preserving academic freedom and the University's robust research agenda, while ensuring the safety of the university's students, faculty and staff. Therefore, it is in consultation with international scholars across campus and experts in the field of international risk and safety that the IOC addresses University travel to high risk areas.
UT Arlington Travel Policy to Restricted Regions
Please direct all questions or concerns regarding the International Oversight Committee or UTA’s Travel Policy to Restricted Regions to:
Office of International Education
UT Arlington Travel Policy Related to Regions Affected by the Ebola Epidemic
UT Arlington is mindful of the potential for rapid spread of Ebola from West Africa to the United States and is dedicated to maintaining the health and safety of our community and our neighbors.
The University is closely monitoring developments related to incidents of Ebola abroad and in the U.S. and federal, state and regional policies regarding travel, monitoring of potentially ill individuals and quarantine guidance.
The University will continue to follow the best practices to prevent the spread of Ebola and adjust its policies and practices to implement them. Notifications of UT Arlington policy changes are disseminated through various avenues, including the www.uta.edu home web page, emails to members of the UT Arlington community and social media.
This policy applies to:
- Current students traveling internationally as individuals or in groups, with or without University funding, for any UT Arlington-sponsored, UT Arlington-administered or UT Arlington-related activity or program. UT Arlington activities and programs include, but are not limited to, activities such as taking part in official study abroad programs, participating in recognized student organization trips abroad, conducting research, scholarship, creative activities and attending conferences. Any activities that provide academic credit for a student enrolled in UT Arlington, such as internships, performances, exhibitions or immersion programs, are covered under this policy.
- Current faculty and staff members traveling to regions identified by the U.S. Centers for Disease Control and Prevention as Level 3 Travel Warnings based on unprecedented outbreaks of Ebola in those countries. This includes traveling with or without University funding or University-controlled funding, to conduct University business within his or her professional capacity, such as participation in research, scholarship, creative activities such as performances and exhibitions, conferences or teaching endeavors.
- New faculty or staff and students who are joining or enrolling in the University for the first time and who are traveling from affected regions as identified by the Center for Disease Control and Prevention to the United States.
- Faculty, staff and students considering personal travel to affected regions as identified by the CDC.
Travel to regions affected by Ebola outbreaks
UT Arlington follows the guidance of the CDC, which has recommended against nonessential travel to Sierra Leone, Guinea and Liberia to help control the current Ebola outbreak and prevent spread of the disease. To that end, UT Arlington:
- Requests that all students, faculty and staff avoid travel to these affected regions.
- Does not allow University-organized student groups to visit any affected regions as defined by the CDC, and students will not receive credit or funding for travel to these regions.
- Will not approve faculty and staff travel to affected regions to conduct any University business.
If extenuating circumstances exist, faculty, staff or students may request permission to travel to affected regions using the standard procedures for Requesting Travel Authorization through the University’s International Oversight Committee.
Faculty or students who are participating in courses or clinics where potential patients are encountered may be screened regarding the risk of Ebola exposure using the CDC’s guidance regarding epidemiologic risk factors for exposure to Ebola Virus.
International students who wish to travel to affected regions for personal reasons, such as a visit home during recess periods, must follow the existing policies and procedures through the University’s Office of International Education for approval of travel.
Faculty and staff who wish to schedule personal travel to affected regions are asked to contact the Office of International Education at 817-272-2355 or by email to email@example.com to declare their intention. They will be provided further guidance regarding their return to the University.
Individuals arriving at UT Arlington from an affected region
The U.S. Department of State has limited entry portals for individuals arriving from affected regions to five airports, where travelers will be screened for Ebola Virus Disease, given directions about Ebola symptom monitoring, infection control procedures and possibly quarantined. UT Arlington faculty, staff and students are expected to comply with the directions.
UT Arlington students traveling from affected regions should not come directly to campus following their arrival in the U.S. Students should call the UT Arlington Student Health Center at 817-272-2771 to obtain specific information about where to check in and how to receive support.
Faculty and staff
Faculty and staff members traveling from affected regions should not come directly to campus following their arrival in the U.S. Faculty and staff members should go to their residence or other place designated by health officials, notify their supervisor and arrange for a copy of the federal quarantine guidance to be delivered to their supervisor. As long as faculty and staff members are healthy and exhibiting no Ebola-related symptoms, they will be expected to complete work-related duties and will receive their regular pay. Faculty and staff members who become ill should follow University sick leave policies.