Skip to main content

Office of Information Technology (OIT)

UT Arlington
OIT: Office of Information Technology ·  Work Order · 817-272-2208 · System Status

We are your IT partner!

Backing Up E-Mail

System requirements: Windows


E-mail clients congregate your messages into one large file or folder, simplifying the backup process. Corruption of these files and accidental deletion of messages are the most common reasons for e-mail loss. You will also want to make a copy of your messages and address books to use when you anticipate moving to a new computer or e-mail client. This is especially true if you use personal folders in Outlook which are not stored on the J: Drive.

How to Use:

The following instructions can help you back up and restore e-mail and address books in commonly used e-mail clients:

Outlook 2002 (Outlook XP) and 2003 - How to manage .pst files in Outlook 2002 and Outlook 2003 (Microsoft Web site)

Outlook 2007 - Back up Outlook data with Microsoft Outlook Personal Folders Backup tool (Microsoft Web site)

Adapted from Data Backup (, with permission from ITS, The University of Texas at Austin, Austin, Texas 78712-1110.