Sample of an Encrypted E-mail Notification
Sample of an Encrypted E-mail Notification Message
UT Arlington faculty and staff who use the e-mail encryption system should consider sending a notification e-mail or letter to potential recipients before sending them their first encrypted e-mail. This will alert them that you will be using e-mail encryption system to communicate with them and explain how they can correspond with you in a secure manner. Please note that, if you send the pre-notification message via e-mail, we recommend that you send it as a normal, non-encrypted e-mail, with a normal subject.
A sample pre-notification message is provided below and can be customized as needed:
Subject: I will be sending you another e-mail from The University of Texas in Arlington
Dear <insert recipient's name>:
To protect the confidentiality of sensitive information contained in future electronic mail, I may be sending you an encrypted e-mail using the UT Arlington's e-mail encryption system. This system uses encryption to protect the information from being viewed by someone else as it is transmitted across the Internet.
Here is how the e-mail encryption system works:
If you would like more information about the e-mail encryption system at UT Arlington, please visit http://www.uta.edu/oit/cs/email/secure/.