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Office of Information Technology (OIT)

UT Arlington
OIT: Office of Information Technology

helpdesk@uta.edu ·  Work Order · 817-272-2208 · System Status

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Working Off-Campus Planning Guide for Faculty

Do these things now:

1. Update your contact information

  • DEFINE - general contact information (current phone, permanent phone, work phone, work e-mail, home e-mail)
  • MavAlert - additional contact information (mobile phone, text messaging, fax, etc)

2. Talk to your department head about which of your duties could be completed

     off-campus

3. Make a list of the tools you would need to work off-campus

4. Make sure you have an active NetID and Password

5. Determine how you will communicate with your students

Planning Checklist

1. Identify the Tools you will need to work off-campus

2. Identify the Files you will need to work off-campus

3. Maintain Security Practices when working off-campus

Detailed Instructions

Step 1: Identify the tools you will need to work off-campus

UT Arlington Account

To access some UT Arlington tools, including the Virtual Private Network (VPN), you'll need a UT Arlington NetID and Password.

Virtual Private Network

To work off-campus, you may need access to the UT Arlington Virtual Private Network (VPN). VPN requires an active UT Arlington Account. Use the list below to identify if the applications you use require VPN.

Tool

Needs VPN

Notes

Office (Excel, PowerPoint, Word, Access)

No

You'll still need VPN access to get to shared network folders.

UTA e-mail

No

Other e-mail clients

No

Voicemail

No

Phone; mailbox number (usually extension) and password

WebCT

No

MavSpace

No

Blogs/Wikis

No

Library

No*

*May require VPN for access to specific databases

On-campus Shared Network Folders

Yes

UTA Software Downloads

No

Remote Desktop

Yes

Remote computer access
for Windows users

*DEFINE  No Goes to UT Direct login page

 These UT Arlington websites do not require VPN:

Equipment

You may need special equipment to complete your duties off-campus. Your department head can determine what you need to maintain the same level of service. Talk to your department head before a situation forces you to work off-campus.

Department-specific tools

For college/department specific software, please contact your department supervisor to determine what you may need.

Step 2: Identify the files you will need to work on

If you are working with files located in shared folders on the campus network, you will need VPN installed and working on your off-campus computer. In some cases, you may be able to use remote desktop to access shared files. Contact your departmental IT person for more information about using remote desktop to access shared files.

If the files you are working with do not contain sensitive information, you might also use a USB jump drive, burn a CD, or send yourself e-mail with the files you need off-campus.

Step 3: Do you need to use an application or departmental tool not listed above?

For college/department specific software, please contact your college/department for further information.

Step 4: Remember Security when working off-campus

  • Update your anti-virus software frequently.
  • Check with your department to be sure your system is configured safely.
  • Report any suspicious activity on your computer to security@uta.edu.
  • Avoid giving others physical access to UTA equipment.
  • Don't leave sensitive information unattended.
  • Logout before you walk away from your computer.
  • Talk with your departmental head before taking sensitive information off-campus physically or electronically.

Step 5: Communicating with Students

  • PeopleSoft - Any faculty member, TA, or Departmentally assigned "clerical assistant" with access to the Class Roster can send a message to an entire class through their PeopleSoft Faculty Center, one class at a time.  At the bottom of the class roster in the Faculty Center, select "Notify Listed Students."
  • WebCT (for classes already set up in WebCT) - Faculty or TA's already set up with WebCT classes can send WebCT mail to all students in their class(es).

For more about Information Security, you can visit our Information Security Office website or the Texas DIR IT Security web site.