Working Off-Campus Planning Guide for Staff
Do these things now:
1. Update your contact information
- DEFINE - general contact information (current phone, permanent phone, work phone, work e-mail, home e-mail)
- MavAlert - additional contact information (mobile phone, text messaging, fax, etc)
2. Talk to your supervisor about which of your duties could be completed off-campus
3. Make a list of the tools you would need to work off-campus
4. Make sure you have an active NetID and Password
5. Complete the planning checklist below
Checklist Overview
1. Identify the Tools you will need to work off-campus
2. Identify the Files you will need to work on
3. Maintain Security Practices when working off-campus
Detailed Instructions
Step 1: Identify the tools you will need to work off-campus
UT Arlington Account
To access some UT Arlington tools, including the Virtual Private Network (VPN), you'll need a UT Arlington NetID and Password.
Virtual Private Network
To work off-campus, you may need access to the UT Arlington Virtual Private Network (VPN). VPN requires an active UT Arlington Account. Use the list below to identify if the applications you use require VPN.
|
Tool |
Needs VPN |
Notes |
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|
Office (Excel, PowerPoint, Word, Access) |
No |
You'll still need VPN access to get to shared network folders. |
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|
No |
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|
Other e-mail clients |
No |
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|
Voicemail |
No |
Phone; mailbox number (usually extension) and password |
||
|
No |
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|
No |
||||
|
No |
||||
|
No* |
*May require VPN for access to specific databases |
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|
On-campus Shared Network Folders |
Yes |
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|
No |
||||
|
Yes |
Remote computer access |
|||
| *DEFINE | No | Goes to UT Direct Logon | ||
These UT Arlington websites do not require VPN:
Equipment
You may need special equipment to complete your duties off-campus. Your supervisor can determine what you need to maintain the same level of service. Talk to your supervisor before a situation forces you to work off-campus.
Department-specific tools
For college/department specific software, please contact your department supervisor to determine what you may need.
Step 2: Identify the files you will need to work on
If you are working with files located in shared folders on the campus network, you will need VPN installed and working on your off-campus computer. In some cases, you may be able to use remote desktop to access shared files. Contact your departmental IT person for more information about using remote desktop to access shared files.
Step 3: Do you need to use an application or departmental tool not listed above?
For college/department specific software, please contact your college/department for further information.
Step 4: Remember Security when working off-campus
- Update your anti-virus software frequently.
- Check with your department to be sure your system is configured safely.
- Report any suspicious activity on your computer to security@uta.edu.
- Avoid giving others physical access to UTA equipment.
- Don't leave sensitive information unattended.
- Logout before you walk away from your computer.
-
Talk with your departmental head before taking sensitive information off-campus physically or electronically.
For more about Information Security, you can visit our Information Security Office website or the Texas DIR IT Security web site.