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Working Off-Campus Planning Guide for Students

Do these things now:

1.  Update your contact information

  • MyMav - general contact information (current phone, permanent phone, work phone, work e-mail and home e-mail)
  • MavAlert - additional contact information (mobile phone, text messaging, fax, etc)

2.  Make a list of the tools you would need to work off-campus

3.  Make sure you have an active NetID and Password

4.  Complete the planning checklist below

Note:  If you are also a UT Arlington employee, complete the Planning Guide for Staff.

Planning Checklist

1.  Identify the Tools you will need to work off-campus

2.  Identify the Files you will need to work on

3.  Maintain Security Practices when working off-campus

Detailed Instructions

Step 1: Identify the tools you will need to work off-campus

UT Arlington Account

To access some UT Arlington tools, including the Virtual Private Network (VPN), you'll need a UT Arlington NetID and Password.

Virtual Private Network

To work off-campus, you may need access to the UT Arlington Virtual Private Network (VPN). VPN requires an active UT Arlington Account. Use the list below to identify if the applications you use require VPN.

Tool

Needs VPN

Notes

Office (Excel, PowerPoint, Word, Access)

No

You'll still need VPN access to get to shared network folders.

MavMail

No

Other e-mail clients

No

MyMav

No

WebCT

No

MavSpace

No

Blogs/Wikis

No

Library

  No*

*May require VPN for access to specific databases

On-campus Shared Network Folders

Yes

UTA Software Downloads

No


Department-specific tools

For college/department specific software, please contact your professor or your college/department.

Step 2: Identify the files you will need to work on

If you are working with files located in shared folders on the campus network, you will need VPN installed on your off-campus computer. In some cases, you may be able to use remote desktop to access shared files. Contact your department for more information about using remote desktop to access shared files.

If the files you are working with do not contain sensitive information, you might also use a USB jump drive, burn a CD, or send yourself e-mail with the files you need off-campus.

Step 3: Maintain security practices when working off-campus

  • Update your anti-virus software frequently.
  • Check with your department to be sure your system is configured safely.
  • Report any suspicious activity on your computer to security@uta.edu.
  • Avoid giving others physical access to UTA equipment.
  • Don't leave sensitive information unattended.
  • Logout before you walk away from your computer.

For more about Information Security, you can visit our Information Security Office website or the Texas DIR IT Security web site.