Working Off-Campus Planning Guide for Students
Do these things now:
1. Update your contact information
- MyMav - general contact information (current phone, permanent phone, work phone, work e-mail and home e-mail)
- MavAlert - additional contact information (mobile phone, text messaging, fax, etc)
2. Make a list of the tools you would need to work off-campus
3. Make sure you have an active NetID and Password
4. Complete the planning checklist below
Note: If you are also a UT Arlington employee, complete the Planning Guide for Staff.
Planning Checklist
1. Identify the Tools you will need to work off-campus
2. Identify the Files you will need to work on
3. Maintain Security Practices when working off-campus
Detailed Instructions
Step 1: Identify the tools you will need to work off-campus
UT Arlington Account
To access some UT Arlington tools, including the Virtual Private Network (VPN), you'll need a UT Arlington NetID and Password.
Virtual Private Network
To work off-campus, you may need access to the UT Arlington Virtual Private Network (VPN). VPN requires an active UT Arlington Account. Use the list below to identify if the applications you use require VPN.
|
Tool |
Needs VPN |
Notes |
|
Office (Excel, PowerPoint, Word, Access) |
No |
You'll still need VPN access to get to shared network folders. |
|
No |
||
|
Other e-mail clients |
No |
|
|
No |
||
|
No |
||
|
No |
||
|
No |
||
|
No* |
*May require VPN for access to specific databases |
|
|
On-campus Shared Network Folders |
Yes |
|
|
No |
Department-specific tools
For college/department specific software, please contact your professor or your college/department.
Step 2: Identify the files you will need to work on
If you are working with files located in shared folders on the campus network, you will need VPN installed on your off-campus computer. In some cases, you may be able to use remote desktop to access shared files. Contact your department for more information about using remote desktop to access shared files.
If the files you are working with do not contain sensitive information, you might also use a USB jump drive, burn a CD, or send yourself e-mail with the files you need off-campus.
Step 3: Maintain security practices when working off-campus
- Update your anti-virus software frequently.
- Check with your department to be sure your system is configured safely.
- Report any suspicious activity on your computer to security@uta.edu.
- Avoid giving others physical access to UTA equipment.
- Don't leave sensitive information unattended.
- Logout before you walk away from your computer.
For more about Information Security, you can visit our Information Security Office website or the Texas DIR IT Security web site.