SSN Notice of Disclosure for Employment
Disclosure of your Social Security number (“SSN”) is requested as part of your application for employment with The University of Texas at Arlington. During the employment application process, your SSN will be used as a unique number in order to identify you within the University’s current applicant tracking system. Disclosure of your SSN at the time that you apply for employment is voluntary, but disclosure of your SSN is mandatory before you may be employed by the University. Federal law requires the University to report income and SSNs for all employees to whom compensation is paid. Employee SSNs are maintained and used by the University for payroll, benefits, internal verification, and administrative purposes, to verify employment, and to conduct background checks for security sensitive positions. The University reports SSNs to federal and state agencies or their contractors as authorized or required by law and for benefits purposes. Further disclosure of your SSN is governed by the Public Information Act (Chapter 552 of the Texas Government Code) and other applicable law.
Notice about Information Laws and Practices
The following information is provided in accordance with Section 559.003(a) of the Texas Government Code:
- With few exceptions, you are entitled upon your request to be informed about the information The University of Texas at Arlington collects about you;
- Under Sections 552.021 and 552.023 of the Texas Government Code, you are entitled to receive and review the information; and
- Under Section 559.004 of the Texas Government Code, you are entitled to have The University of Texas at Arlington correct information about you that is held by The University of Texas at Arlington that is incorrect, in accordance with the procedures set forth in the University of Texas System Business Procedures Memorandum 32, Texas Public Information Act.
The information that The University of Texas at Arlington collects will be retained and maintained as required by Texas record retention laws (Section 441.180 et seq. of the Texas Government Code) and rules. Different types of information are kept for different periods of time.
Regarding Social Security number disclosure notices, please keep in mind:
- For questions regarding the use, text, or presentation of SSN disclosures, contact the SSN Coordinator.
- Future forms and reprints of existing stock of forms shall include the appropriate required disclosure notice printed on the form.
- Existing stock of forms without the disclosure notice may be depleted. However, a disclosure notice should be appended to the existing forms in some way – for example, printing it on a separate sheet of paper and attaching it to the form.
- Electronic screens should always include on the display whether the submission is mandatory or voluntary. It is acceptable to provide a hyperlink to the full disclosure statement.
- If you are requesting a Social Security number verbally, you may provide the disclosure statement (in full) verbally as well. However, it is advised to keep a supply of printed disclosure statements on hand to avoid reciting the same information over and over.