Communities and Committees
Communities of Practice
The Communities of Practice provide a grassroots voice, tapping into the university’s technology users. Based on their different perspectives, they feed service proposals and project ideas into the governance process. These are the places for active conversations on technology information and communications in their respective areas. Governance structure provides oversight of how the university prioritizes those investments and determines the best way to spend its valuable resources.
Advisory Committees
Each advisory group operates within its specified and documented statement of purpose and responsibilities, membership, tenure, frequency of meetings, and reporting. For those advisory groups who are not chaired by an IT staff member, an IT ‘partner’ will be assigned as a support and networking mechanism. The advisory committees collect information from a variety of disciplines (campus forums, representative groups like departments or other governing bodies, and communities of practice), discuss IT topics within their own areas of focus, then prioritize ideas or projects that will best serve their focus area.
IT Governance Committee (ITGC)
The IT Governance Committee (ITGC) reviews IT recommendations from each of the advisory committees and consolidates a plan for the university. For policy recommendations, the ITGC will make decisions on all policies and projects except those that need Executive Committee involvement. Executive Committee involvement will be determined based on a mutual understanding of the ITGC and EC.
Executive Committee (EC)
The Executive Committee (EC) is responsible for all major decision-making for the university. In IT Governance, it will provide guidance on university strategic goals and direction on priorities for best utilization of IT resources to accomplish the university’s mission. Communication with the rest of IT Governance will be two-directional. This includes annual input to the ITGC committees on priorities and usage of IT resources as well as semi-annual meetings for decision-making on IT recommendations on policies, procedures, guidelines, standards, and future projects.