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Table of Contents

IT Governance Framework

General Responsibilities of IT Governance Committees

Principles of Community

Sources of Strength

Agenda Setting

IT Governance Framework

The IT governance committees, under the auspices of the Chief Information Officer (CIO), establishes the strategic, operational, and technical decision-making process required to ensure IT enables the University to excel in its mission. IT governance provides strategic leadership, establishes campus-wide IT priorities and policies, and is accountable and transparent to the University community. The following diagram illustrates the committee structure for IT governance at the University.

Picture of committee structure: Research Advisory Committee, Teaching & Learning Advisory Committee, Enterprise Systems Advisory Committee, and IT Architecture Advisory Committee are on the bottom. Each box connects upwards to IT Strategy Committee. IT Strategy Committee connects directly upward to IT Executive Board.

Carefully designed IT governance provides a clear, transparent IT decision-making process that leads to consistent behavior linked back to the university's vision. EDUCAUSE, the professional organization within higher education that addresses IT issues, describes five types of IT decisions that should be addressed in a governance model:

  1. IT Principles: high level statements about how IT is used in the business
  2. IT Architecture/Infrastructure: set of technical choices, policies, procedures, guidelines, and standards used to achieve a desired level of business/academic and technical integrations and standardization.
  3. IT Enterprise Solutions: core shared IT services that provide the foundation for the enterprise's IT capability, providing foundation for enterprise-wide capabilities. (MyMav, Email, etc)
  4. Departmental Application Needs: specifying the business need for purchased or internally developed IT applications
  5. IT Investment: large funding decisions on how much and where to invest in IT

Effective IT governance requires the participation of many constituent groups on campus:

  • Executive Leadership: groups of cabinet-level executives or an individual executive
  • IT Leadership: individuals or groups of IT executives
  • Business Units: administrative and academic leaders, communities of practice (small focus groups such as Web Standards) leaders, key process owners or their delegates)
  • IT Governance Committee: a cross-representation of campus leadership (executive and business unit level leaders of academic, administrative and IT areas)

General Responsibilities of IT Governance Committees

The IT governance committees as a whole are responsible for the following:

  • Endorse campus technology priorities
  • Recommend campus investment of resources (people and funds)
  • Endorse projects that support strategic objectives
  • Recommend ceasing projects that fail to meet UTA objectives
  • Endorse continuation of strategic services
  • Recommend elimination of under-performing services

Principles of Community

For IT governance to be successful, the committees must hold the following values:

  • Committee members will hold each other accountable to the UTA Principles of Community, especially:
    • Mutual Respect
    • Constructive Communication
    • Supportive Environment
    • Collaborative Relationships
  • Speak with One Voice
    • Represent opinions and concerns of your constituent group within the committee discussion forum
    • Share the committee’s final recommendation with the constituent group you represent

Sources of Strength

  • Students, Faculty, Staff
  • Centers of Research Excellence
  • Academic Programs
  • Regional Skills Demand
  • Local Communities

Agenda Setting

Members of each committee propose agenda items to be discussed in their respective committees. Agenda items can also be suggested by anyone in the UTA community (non- committee members) by directly contacting a committee member or a committee chair. Agenda items for each committee are vetted through that committee's chair. The committee chairs and IT Governance team meet quarterly to coordinate the timing of committee efforts and ensure proper communication, inclusion and prioritization.

If you are interested in submitting an idea to be reviewed by IT Governance, please fill out the form here and submit via email to ITGovernance@uta.edu.