IT Governance Committee (ITGC)
Purpose
The IT Governance Committee’s (ITGC) mission is to support university strategic goals and oversee the efficient use of all IT resources. ITGC must work with executive leaders to set priorities and ensure that the value of IT projects is evaluated against their impact on the institution and their support of the institutional strategic plan.The ITGC provides a forum for reviewing, evaluating, and recommending strategies, plans, and policies for campus information technology in order to support and advance campus priorities. The ITGC is expected to solicit and incorporate the views of relevant advisory committees into the materials prepared for EC. It will identify opportunities where information technology can assist the campus in achieving its goals and evaluate the readiness of the campus to leverage such technologies. This also will provide the necessary background material for informed deliberation with the EC.
Deliverables
- Propose project recommendations on major projects to Executive Committee for decision-making:
- Annual IT Project Plan, developed in spring for next fiscal year
- Mid-year project recommendations, developed in fall
- Give advice to IT Leadership on IT services and allocation of resources
- Decision-making for medium projects from Advisory Committees based on available resources
Meets: Quarterly
Members
Appointed members are appointed for two years of service, with half being appointed each year
Permanent
- CIO (Chair)
- Chair of ESAC
- Chair of AIAC (AVP IT Infrastructure)
- MyMav Steering Committee Chair
Appointed
- 1 – 2 Vice Presidents (Communications, Development, Human Resources, Student Affairs), to be chosen by Executive Committee
- Dean (or their representative) to be chosen by Dean’s Council
- Representative for RAC from Research
- Representative for TLAC from Provost Office
Non-Voting
- OIT Senior Project Manager
- OIT AVPs and Directors
- Invited experts on subject material based on anticipated topics
Roles
- Strategic alignment and partnered decision-making on recommendations related to usage of technology
- Work with Chairs of AIAC, TLAC, ESAC, and RAC to ensure that topics are covered in all respective areas when considering project viability and impact
- Work closely with the university Executive Committee to ensure that projects are aligned properly with university strategic goals and mission
Formal Responsibilities
- Develop and maintain a Committee Charter
- Request annual input from EC on:
- strategic direction that would be most beneficial to the university
- resource allocation to major versus medium projects, to be utilized by ITGC when reviewing requests
- Responsible for Web communication of IT governance process (roles, charters, projects, status, value, etc) to enhance campus knowledge of the IT Governance process and its projects
- Receive reports from and provide general direction to Advisory Committees
- Consult with IT administrative leadership on IT budget and project matters
- Using Advisory Committee reports, create a reporting process that represents up, down, and across processes to ensure all facets are considered and all committees are kept abreast of perspective projects.
- Monitor technical developments
- Hear presentations about ongoing projects and review the project portfolio
- Receive and make recommendations to establish, eliminate, or merge IT services
- Give advice on the allocation of resources among major IT services and facilities
- Establish measurable objectives for requested projects
- Identify issues, risks, and opportunities associated with requested projects
- Make recommendations to the university EC on most qualified projects to benefit university goals and objectives
- Track the progress of all projects approved by ITGC and EC as they move forward to make sure institutional goals are met
- Provide a forum to which faculty, staff, and students may refer questions and recommendations concerning university computer policies, services, and development
Authority
- Collect input from IT advisory committees
- Approve/decline small to medium projects based on guidelines from EC
- Make recommendations to EC on proposed projects, along with prioritization
Management of Disputes
If topics should arise that cannot be resolved within the ITGC, the topic will be elevated to the EC who will work towards resolution.