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UTA's Conflicts of Interest, Conflicts of Commitment and Outside Activities Policy is intended to protect the credibility and reputation of the U.T. System, UTA, and members of our faculty and staff by providing a transparent system of approval, disclosure, and documentation of employee activities outside the U.T. System and UTA that might otherwise raise concerns about conflicts of interest and/or conflicts of commitment. The policy is intended to provide the framework for rules and procedures that will clearly delineate permissible outside activities.
Research Conflicts of Interest are managed by Regulatory Services within the Office of Research Administration. For more information on Research Conflicts of Interest, please visit www.uta.edu/research/administration/departments/rs/conflict-of-interest/. All sponsored researchers are still required to enter the Outside Activity Portal to request approval for their outside activities.
Request Approval for Outside Activities
All full-time employees must electronically request and receive prior approval before engaging in an outside activity (i.e., outside employment and outside board services) and annually thereafter. Part-time employees only need to request approval if the activity reasonably creates a conflict of interest.
For all faculty and full-time employees, the permissible level of time commitment to an outside activity cannot exceed an average of 8 hours per week, during the term of an appointment without the express approval of the President.
The full policy is available at https://www.uta.edu/policy/hop/5-508.
To request approval click on the link below to the Outside Activity Porgal and click on "Request Approval" at the top of the page. Please note that approval must be obtained before engaging in outside activities.
The President has appointed the following individuals as the approval authorities under this policy:
All outside activity requests must be made through the Portal.
Disclosure of Outside Activities
Executive Officers and employees involved in procurement activities who are authorized to make purchases of $15,000 or more, and who make decisions or recommendations regarding purchases of $15,000 or more, are also required to disclosure their outside activities and interests electronically. The following items should be disclosed for the employee and their immediate family members:
To make a disclosure, log into the Outside Activity Portal at http://outsideactivity.utsystem.edu and click on "Make New Disclosure" at the top of the page. Disclosures are not approved.
Disclosures for calendar year 2016 must be finalized and submitted prior to March 24, 2017. As of April 1, 2017, no further 2016 disclosures will be accepted, and all submitted 2016 will be automatically finalized, which means they cannot be edited after that point.