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Compliance Services

Conflicts of Interest, Conflicts of Commitment and Outside Activities

UTA's Conflicts of Interest, Conflicts of Commitment and Outside Activities Policy is intended to protect the credibility and reputation of the U.T. System, UTA, and members of our faculty and staff by providing a transparent system of approval, disclosure, and documentation of employee activities outside the U.T. System and UTA that might otherwise raise concerns about conflicts of interest and/or conflicts of commitment.  The policy is intended to provide the framework for rules and procedures that will clearly delineate permissible outside activities.

Research Conflicts of Interest are managed by Regulatory Services within the Office of Research Administration.  For more information on Research Conflicts of Interest, please visit www.uta.edu/research/administration/departments/rs/conflict-of-interest/All sponsored researchers are still required to enter the Outside Activity Portal to request approval for their outside activities

Request Approval for Outside Activities

All full-time employees must electronically request and receive prior approval before engaging in an outside activity (i.e., outside employment and outside board services) and annually thereafter.  Part-time employees only need to request approval if the activity reasonably creates a conflict of interest.

For all faculty and full-time employees, the permissible level of time commitment to an outside activity cannot exceed an average of 8 hours per week, during the term of an appointment without the express approval of the President.

The full policy is available at https://www.uta.edu/policy/hop/5-508.

To request approval click on the link below to the Outside Activity Porgal and click on "Request Approval" at the top of the page.  Please note that approval must be obtained before engaging in outside activities.

http://outsideactivity.utsystem.edu

The President has appointed the following individuals as the approval authorities under this policy:

  • For executive officers: the President, or for the President, the Executive Vice Chancellor;
  • For employees involved in procurement activities and/or contract management: Chief Financial Officer and Vice President;
  • For members of the faculty:  the appropriate dean;
  • For deans and department chairs: the Provost and Vice President for Academic Affairs
  • For administrative and professional staff: the department head and then the appropriate Vice President
  • For other employees: the department head and then the appropriate Vice President.

All outside activity requests must be made through the Portal.

Disclosure of Outside Activities

Executive Officers and employees involved in procurement activities who are authorized to make purchases of $15,000 or more, and who make decisions or recommendations regarding purchases of $15,000 or more, are also required to disclosure their outside activities and interests electronically.  The following items should be disclosed for the employee and their immediate family members:

  • A description of the nature and extent of any outside activity, regardless of compensation, that reasonably appears to create a conflict of interest or a conflict of commitment;
  • A description of the nature and extent of outside board service as described in the policy located at https://www.uta.edu/policy/hop/5-508;
  • A description, including the amount of compensation or interest of any substantial interest in a business entity.  This description must be provided no later than 30 days after acquiring the interest; or, 
  • A description of gifts over $250: Do not include gifts received from one's parent, child, sibling, grandparent, or grandchild; one's spouse or the spouse of anyone mentioned above; or the parent, child, sibling, grandparent, or grandchild or one's spouse.

To make a disclosure, log into the Outside Activity Portal at http://outsideactivity.utsystem.edu and click on "Make New Disclosure" at the top of the page.  Disclosures are not approved.  

Disclosures for calendar year 2016 must be finalized and submitted prior to March 24, 2017.  As of April 1, 2017, no further 2016 disclosures will be accepted, and all submitted 2016 will be automatically finalized, which means they cannot be edited after that point.

 

Please click here for answers to your Conflict of Interest Policy questions