Handbook of Operating Procedures

The University of Texas at Arlington

Chapter 5 General Policies
Subchapter 5-2500 Staff Outside Employment

Section 5-2501 Outside Employment UT System Policy


General policy pertaining to outside employment is set forth in Regents' Rules and Regulations, Rule 30103. This policy states:

Sec. 7 Separation of Activities. No employee engaged in outside remunerative activities shall use in connection therewith the official stationery of the System, give as a business address any building or department of the UT System or any of its institutions, or any University telephone extension.
Sec. 8 Opinions for Advertising Purposes. Every employee who gives professional opinions must protect the UT System or any of its institutions against the use of such opinions for advertising purposes. If the employee does work in a private capacity, the employee must make it clear to those who employ him or her that the work is unofficial and that the name of the UT System or any of its institutions is not in any way to be connected with the employee’s name, except when used to identify the member as the author of work related to the employee’s academic or research area as more fully described in Rule 90101, of the Regents’ Rules and Regulations concerning general rules for intellectual property.


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Section 5-2502 Outside Employment UT Arlington Policy
  1. Outside employment is any activity for which a staff member receives a remuneration of any kind for services rendered other than that directly associated with his/her employment at the University.
  2. The primary responsibility of staff members of the UT System and the component institutions is the accomplishment of the duties and responsibilities assigned to one's position of appointment; external consulting or other outside employment that interferes with those duties and responsibilities should not be accepted. In connection with any outside employment, staff must comply with state laws governing the conduct of state employees, including ethics standards and provisions prohibiting conflict of interest and use of state resources.
  3. Regents' Rules and Regulations specifically require that a staff member request approval from the President or his/her delegate to engage in outside employment activities. Approval must be obtained in advance, must be obtained for each type of activity separately, and is valid for a period not to extend beyond the end of the fiscal year during which the request is made. The University guidelines for approving outside employment requests by staff members are:

    1. The activity must not be in conflict with the University's interests nor create a situation of unfair competition with private enterprise;
    2. The activity must not interfere with the obligation of the staff member to the University, must not require fixed periods of absence from the University, must be performed as an addition to normal duties for the University, and must be conducted in a manner compatible with scheduled responsibilities at the University.
    3. No staff member shall accept pay from private persons or corporations for tests, assays, chemical analysis, bacteriological examinations, or such work that involves the use of property owned by the University or the component institutions, unless advance permission has been obtained from the chief administrative officer and provision has been made for compensation to UT Arlington.
  4. Dual employment with agencies of the State of Texas shall be approved in accordance with applicable provisions of the current appropriations bill, state law, and the Rules and Regulations of the Board of Regents of The University of Texas System.
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