The University of Texas at Arlington

1. The record in a disciplinary proceeding shall consist of:
   
   
   1. a copy of the notice required by Section 2-502;
   2. the recording of the proceedings;
   3. the decision of the Hearing Officer;
   4. the Exhibits admitted into evidence.


2. Upon rendering a decision, the Hearing Officer shall certify the completeness of the record and it shall become a record of the Dean of Students Office. The contents of the record shall be separate from the student's academic record. It will not be open to public inspection, but will be available to the student involved and employees of the University or the U. T. System who have a need to know. Parents who demonstrate that a student is a dependent, or parents who sign a release form, may have access to the student's records. The record may also be available to the parties in the event of an appeal of the decision of the Hearing Officer or to other individuals as authorized by law.
3. A permanent written disciplinary record shall be maintained for every student assessed a penalty of suspension, expulsion, denial or revocation of degree and/or withdrawal of diploma. A record of scholastic dishonesty shall be maintained for at least five years unless the record is permanent in conjunction with the above-stated penalties. A disciplinary record shall reflect the nature of the charge, the disposition of the charge, the penalty assessed and any other pertinent information to be maintained as a permanent confidential record that may be released only in accordance with Section 2-701.B

A student's discipline record shall be treated as confidential and shall not be accessible to or used by anyone other than those stated in Sec. 2-701.B., except upon written authority of the student or in accordance with applicable state or federal laws or court order or subpoena.

1. The Registrar's Office shall be notified when one of the following penalties is assessed in a disciplinary case:
   
   
   1. bar against readmission;
   2. drop from enrollment and bar against readmission;
   3. withholding of grades, denial of degree or official transcript;
   4. suspension from the University;
   5. expulsion from the University;
   6. failing grade for a course or cancellation of prior course credit;
   7. revocation of degree and withdrawal of diploma.
2. The Registrar may make a permanent notation of such action on the transcript of the student involved, or a note may be attached to the student's record stating that a hold has been placed on the grades, official transcript, degree and/or enrollment. The note may be removed from the transcript upon expiration of the period for which the action was taken.