Procedures Index

Procedures (formerly Fiscal Regulations) may be accessed from this index. You may sort the table by Index, Title, Owner, or Published by clicking on the table headings. Content displayed may be refined by using the column filters located underneath the column titles.

Emergency procedures are indicated by series number 7-xx.

Listings of Retired Procedures (or Regulations) may be found in the disposition table.

Index	Title	Owner	Published

1-1	Payroll Processing - Pay Dates and Deadlines	Payroll Services	06/14/2010
1-2	Distribution of Payments	Payroll Services	06/16/2010
1-4	Payroll Advance Policy	Payroll Services	07/17/2010
1-5	Lost or Stolen Payroll Checks	Payroll Services	06/17/2010
1-6	Undeliverable Checks	Payroll Services	06/17/2010
1-7	Emergency Checks	Payroll Services	06/17/2010
1-9	Federal Income Withholding Tax	Payroll Services	06/21/2010
1-10	FICA (Federal Insurance Contributions Act) Deductions and Exemptions	Payroll Services	06/25/2010
1-11	Change of Home Address	Payroll Services	06/25/2010
1-12	Departmental Payroll Vouchers	Payroll Services	06/25/2010
1-15	Overtime Requests and Payments to Employees	Payroll Services	11/01/2004
1-16	Accrued Vacation, Sick Leave and Death Benefits, Compensatory Time	Payroll Services	11/01/2004
1-17	Election to Spread Nine Month Contract over Twelve Months	Payroll Services	11/01/2004
1-18	Excessive Absences and Mid-Month Terminations	Payroll Services	11/01/2004
1-19	Payments for Professional Services	Payroll Services	08/16/2005
1-21	Payments to Nonresident Alien Employees	Payroll Services	11/10/2009
1-22	Scholarships Awarded to Nonresident Alien Students	Payroll Services	11/10/2009
1-23	Payments to Nonresident Alien Independent Contractors, Guest Speakers and Performers	Payroll Services	11/19/2009
2-1	Establishing Operation Accounts	Accounting Services	11/03/2004
2-2	Type of Accounts	Accounting Services	11/03/2004
2-3	Statement of Accounts	Accounting Services	05/28/2008
2-4	Expenditure Income Classifications	Accounting Services	11/03/2004
2-5	Charges to Departmental Services	Accounting Services	02/05/2009
2-6	Endowment Establishment and Management	Accounting Services	02/09/2005
2-7	Working Fund	Accounting Services	03/28/2005
2-8	Gifts to the University	Accounting Services	11/03/2004
2-10	Funds Held in Custody for Others	Accounting Services	11/03/2004
2-11	Year End Accounting	Accounting Services	11/03/2004
2-12	Transfer of Funds	Accounting Services	11/03/2004
2-13	Vendor Set-Up and Maintenance	Procurement Services	11/03/2004
2-14	Cash and Check Handling	Accounting Services	03/06/2008
2-15	Check Cashing Procedures	Accounting Services	11/03/2004
2-16	Assessment, Collection, and Depositing Sales Tax	Accounting Services	04/01/2005
2-17	Processing Exemptions and Waivers	Student Financial Services	12/07/2009
2-36	MyMav Account/Posting Charges	Student Financial Services	12/07/2009
2-40	Introduction	Asset Management	10/28/2004
2-41	Responsibility and Accountability	Asset Management	06/24/2010
2-42	DEFINE Inventory Module	Asset Management	10/28/2004
2-43	Annual Inventory	Asset Management	10/28/2004
2-44	Addition of Property to a Department's Inventory	Asset Management	09/16/2009
2-45	Removal of Property from a Department's Inventory	Asset Management	10/28/2004
2-46	Removal of Equipment from the University Premises	Asset Management	06/09/2010
2-47	Departmental Property Records	Asset Management	05/02/2010
2-48	Motor Vehicles	Asset Management	05/14/2010
2-49	Central Receiving and Central Receiving Services	Asset Management	04/23/2010
2-55	Introduction - Definitions and Abbreviations	Asset Management	10/28/2004
2-56	Responsibilities	Asset Management	10/28/2004
2-57	Records	Asset Management	10/28/2004
2-58	Inventories and Reports	Asset Management	10/28/2004
2-59	Identification	Asset Management	10/28/2004
2-60	Fabricated Equipment (United States Government-Owned Equipment	Asset Management	06/09/2010
2-61	Care, Maintenance, and Utilization	Asset Management	10/28/2004
2-62	Records of Scrap and Salvage	Asset Management	10/28/2004
2-63	Disposition of Government-Owned Equipment	Asset Management	10/28/2004
2-64	Records of Materials and Supplies Consumption	Asset Management	07/08/2010
2-70	Summary of Travel and Entertainment Policies	Travel	08/06/2009
2-71	Definitions of Terms Used in Travel and Entertainment Policies	Travel	08/06/2009
2-74	Shredding of Records Through Asset Management	Asset Management	10/06/2009
2-75	Allowable Expenditures Does Not Apply to State Accounts	Travel	07/10/2009
2-79	Using State Appropriated Funds (14 Accounts and some others)	Travel	07/31/2009
2-80	Request for Travel Authorization and Obtain Permission to Travel	Travel	07/28/2010
2-81	Travel Services	Travel	04/01/2010
2-82	Reimbursement/Vouchers Does Not Apply to State Accounts	Travel	11/03/2004
2-83	International Travel	Travel	07/28/2010
2-84	Corporate Travel Card	Travel	07/28/2010
2-86	Meals, Incidental Expenses and Lodging Does Not Apply to State Accounts	Travel	07/07/2009
2-87	Travel for Persons Other Than Faculty and Staff Does Not Apply to State Accounts	Travel	07/31/2009
2-88	Non-Overnight Travel	Travel	02/01/2010
2-89	Transportation Does Not Apply to State Accounts	Travel	06/06/2009
2-90	Travel Receipts Does Not Apply to State Accounts	Travel	07/04/2009
2-92	Miscellaneous Travel Fees/Expenses Does Not Apply to State Accounts	Travel	07/14/2009
2-101	Identity Theft Prevention, Detection and Mitigation	Accounting Services	05/01/2009
3-1	General Policies	Human Resources	10/11/2004
3-2	Definitions of Terms	Human Resources	10/11/2004
3-3	Employment Procedures	Human Resources	05/14/2009
3-4	Classification and Allocation of Positions	Human Resources	07/08/2009
3-5	Salary Administration - Classified Service	Human Resources	07/08/2009
3-6	Fair Labor Standards Act	Human Resources	03/30/2005
3-7	Time Reports	Human Resources	10/11/2004
3-8	Holidays	Human Resources	02/11/2005
3-9	Vacation Leave Policies	Human Resources	10/11/2004
3-10	Sick Leave Policies	Human Resources	04/28/2005
3-11	Employee Insurance and Other Benefits	Human Resources	02/14/2005
3-13	Longevity Pay	Human Resources	09/01/2005
3-14	Hazardous Duty Pay	Human Resources	09/01/2005
3-15	Other Employee Benefits	Human Resources	01/13/2010
3-16	Family and Medical Leave Act	Human Resources	03/24/2009
3-18	Miscellaneous Leaves of Absence	Human Resources	01/05/2005
3-19	Work Schedules	Human Resources	10/11/2004
3-20	Personal Information Changes	Human Resources	11/10/2004
3-21	Personal Records	Human Resources	10/11/2004
3-22	Beginning and Ending Dates of Appointment	Human Resources	10/11/2004
3-23	Probationary Period for Classified Employees	Human Resources	11/01/2006
3-24	Employee Clearance	Human Resources	06/01/2005
3-25	Performance Management Review	Human Resources	07/08/2009
3-26	Retirement and Modified Services	Human Resources	10/11/2004
3-27	Discipline and Discharge Policy	Human Resources	07/08/2009
3-28	Employee Grievance Procedures	Human Resources	03/21/2006
3-30	Appointment of Relatives (Nepotism Rule)	Human Resources	03/09/2009
3-31	Related Appointment Matters	Human Resources	10/11/2004
3-32	Faculty and Staff Identification Cards (Mav Express ID)	Human Resources	12/05/2008
3-33	Non-Faculty Teaching Assignments	Human Resources	10/11/2004
3-34	Ethics and Standards of Conduct	Human Resources	04/26/2010
3-35	Inclement Weather	Human Resources	10/11/2004
3-37	Absenteeism	Human Resources	10/11/2004
3-38	Sick Leave Pool	Human Resources	10/11/2004
3-39	Death of an Employee	Human Resources	10/11/2004
3-40	Drug and Alcohol Testing Policy	Human Resources	10/11/2004
3-41	Alcohol and Drug-Free Workplace Policy	Human Resources	10/11/2004
3-42	Illicit Drugs and Alcohol Abuse	Human Resources	10/11/2004
3-43	Drug-Free Work Force Rules for Employees whose Salaries are Funded by a Department of Defense Contract	Human Resources	10/11/2004
3-44	Volunteer Service	Human Resources	10/11/2004
3-47	Reduction in Force and/or Reorganization Policy	Human Resources	10/12/2006
3-48	Criminal Background Checks for Security-Sensitive Positions	Human Resources	10/11/2004
3-49	Employment of Persons with Disabilities	Human Resources	07/08/2009
3-50	On-campus Student Employment	Human Resources	09/03/2008
3-51	Minimum Age Requirement	Human Resources	10/11/2004
3-52	State Employee Training Program	Human Resources	05/23/2008
3-53	Optional Retirement Program (ORP)	Human Resources	10/11/2004
3-55	Teaching Duties and Related Compensation for Full Time Administrators or Non-Faculty Employees	Human Resources	10/11/2004
3-56	Benefit Replacement Pay (BRP)	Human Resources	02/11/2005
3-57	Multiple State Employment	Human Resources	10/11/2004
3-58	Completion of Immigration and Naturalization Service Form I-9	Human Resources	10/11/2004
3-60	Eligibility of Retirees for Group Insurance Coverage	Human Resources	02/14/2005
3-61	Employee Leave of Absence Without Pay	Human Resources	10/11/2004
3-62	Wellness Program (Quest)	Human Resources	10/11/2004
3-63	Long-Term Training (LTT)	Human Resources	07/24/2008
3-64	Overtime	Human Resources	10/11/2004
3-66	Employee Tuition Assistance Plan	Human Resources	07/01/2009
3-67	Flexible Work Arrangement	Human Resources	03/10/2010
4-2	Best Value Purchasing Procedures	Procurement Services	07/08/2010
4-5	Wireless Communication Device Allowance Procedures	Procurement Services	07/08/2010
4-7	Contract Administration	Procurement Services	08/05/2008
4-10	Consulting Contracts Policy and Procedures	Procurement Services	07/07/2009
4-11	Purchasing Card (ProCard) Program	Procurement Services	07/08/2010
4-14	Transactions with Employees	Procurement Services	02/23/2005
4-16	Tax	Procurement Services	06/05/2009
4-20	Bid Protest Procedures	Procurement Services	05/21/2008
4-21	Interagency Contracts	Procurement Services	05/07/2004
4-22	Damages and Shortages	Procurement Services	06/05/2008
4-26	Reimbursements and Payments Other than for Travel and Purchase Orders	Procurement Services	07/08/2010
4-27	Gasoline Credit Card	Procurement Services	04/18/2008
4-28	Contract with Historically Underutilized Businesses (HUB)	Procurement Services	08/05/2008
5-1	Services Provided	Facilities Management	06/27/2008
5-2	Night, Weekend and Holiday Services	Facilities Management	05/16/2005
5-3	Service Call Center (SEC)	Facilities Management	10/27/2008
5-4	Work Order System (Priorities)	Facilities Management	10/21/2004
5-5	Building Configuration Control	Facilities Management	10/21/2004
5-7	Repair of Furnishings and Furniture	Facilities Management	07/15/2005
5-9	Custodial Services	Facilities Management	05/25/2005
5-10	Floor Covering	Facilities Management	07/15/2005
5-11	Motor Vehicle Color and Identification Policy	Facilities Management	10/21/2004
5-12	Vehicle Gasoline Dispensing Procedures	Facilities Management	10/05/2005
5-13	Vehicle Repair	Facilities Management	10/21/2004
5-14	Vehicle Rental	Facilities Management	10/21/2004
5-15	UTA Vehicle Fleet Management Plan	Facilities Management	10/21/2004
5-16	Capital Expenditures	Facilities Management	03/29/2010
6-1	Abandoned and Lost Property	Police Department	10/17/2005
6-2	Accidents (Motor Vehicle Collisions)	Police Department	10/17/2005
6-3	Assist Motorist	Police Department	10/17/2005
6-4	Burglar Alarms	Police Department	08/09/2007
6-5	Emergency Message Delivery	Police Department	10/26/2004
6-6	Employing Off-Duty Officers	Police Department	05/07/2009
6-7	Money Escorts	Police Department	10/26/2004
6-8	Offenses and Incidents	Police Department	10/26/2004
6-9	Parking Permits	Police Department	10/26/2004
6-10	Special Events Parking	Police Department	10/26/2004
6-11	Unlock Buildings	Police Department	10/26/2004
6-12	Vacation Check (Close Patrol)	Police Department	10/26/2004
6-13	Vehicle Operation on Campus	Police Department	10/26/2004
6-14	Building - After Hours Access	Police Department	10/26/2004
6-15	Key and Lock Control	Police Department	08/28/2008
6-16	Skateboard, Roller Skates, Blades Use on Campus	Police Department	10/26/2004
6-17	Security Camera Policy	Police Department	07/02/2007
7-1	Emergency Communications	Emergency Procedures	10/21/2004
7-2	Fire	Emergency Procedures	10/21/2004
7-3	Tornado	Emergency Procedures	03/01/2005
7-4	Medical Emergencies on Campus	Emergency Procedures	03/01/2005
7-5	Elevator Emergency Actions	Emergency Procedures	03/01/2005
7-6	Emergency/Fire Evacuation Procedures	Emergency Procedures	03/01/2005
7-7	Outdoor Group Activities/Weather Hazards	Emergency Procedures	10/21/2004
8-1	University Environmental Health & Safety Policy	Environmental Health & Safety	10/21/2004
8-2	Accident/Fire Reporting Policy	Environmental Health & Safety	10/21/2004
8-3	Reporting Fire Safety Deficiencies	Environmental Health & Safety	10/21/2004
8-4	Hazard Reporting	Environmental Health & Safety	10/21/2004
8-5	Use of Radiation Sources	Environmental Health & Safety	10/21/2004
8-6	Driving Records/Training	Environmental Health & Safety	04/01/2007
8-7	Workers' Compensation Insurance (WCI)	Environmental Health & Safety	06/23/2008
8-8	Work-Related Injury or Illness (Return to Work Policy)	Environmental Health & Safety	02/28/2008
8-9	Smoke Free Procedure for Campus Facilities	Environmental Health & Safety	08/15/2008
11-1	Printing, Copying, Production Graphics and Mailing	Maverick Print	01/31/2008
11-2	Mail Service	Maverick Print	06/30/2010
12-1	General Information	Telecommunication Services	07/28/2005
12-2	Long Distance Calling	Telecommunication Services	08/31/2007
12-3	Telephone Installation, Changes and Repairs	Telecommunication Services	07/28/2005
12-4	Long Distance Telephone Usage/Cellular Telephone Usage	Telecommunication Services	07/28/2005
13-1	Access to Records	Business Affairs and Controller	06/01/2009
13-2	Use of University Facilities by Registered Faculty and Staff Organizations	Administration and Campus Operations	10/26/2004
13-3	Release, Waiver and Indemnity Agreement	Administration and Campus Operations	10/26/2004
13-4	Creation and Maintenance of UT Arlington Procedures, Forms and Exhibits	Business Affairs and Controller	03/22/2010
13-5	Records and Information Management	Business Affairs and Controller	02/04/2009
13-6	Reporting Claims or Possible Claims Arising Under the Texas Tort Claims Act	Business Affairs and Controller	08/26/2009
14-1	Sexual Harassment, Sexual Misconduct and Consensual Relationships	Equal Opportunity Services	10/26/2005
14-2	Equal Opportunity Policy Statement	Equal Opportunity Services	10/26/2004
14-3	U.S. Permanent Residency - University Policies And Procedures	Equal Opportunity Services	07/23/2009
14-4	Hiring Temporary Nonimmigrants - University Policies And Procedures	Equal Opportunity Services	07/23/2009
15-2	FY 2009-10 Operating Budget Preparation Instructions	Budgets and Financial Planning	08/25/2009
15-3	Operating Budget Merit Salary Allocation Instructions	Budgets and Financial Planning	07/23/2010
15-4	Budget Rules and Procedures for Fiscal Year 2009-2010	Budgets and Financial Planning	09/09/2009
15-5	Faculty Academic Workload Requirements, Fiscal Year 2009-2010	Budgets and Financial Planning	09/09/2009
16-1	Scholarships	Office of Financial Aid and Scholarships	06/10/2010

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