The University of Texas at Arlington

Section I. Pay Dates

1. Monthly payday is the first workday of each month for work performed during the previous month.

2. Semi-monthly payday is the fifth workday after the end of the pay period.

3. Please check the Payroll Calendar for exact pay dates.

Section II. Payroll Advances Prior to the Scheduled Payday are Prohibited

Payroll advances prior to the scheduled payday are prohibited. Payroll Services can make no exception to advance payments before a scheduled payday as listed in Section I.

Section III. Payroll Deadlines

Payroll Services processes one monthly and two semi-monthly payrolls each month. Exceptions to the following deadlines are unusual but sometimes necessary due to holidays or other scheduling circumstances.

1. Monthly Payroll: The monthly, or encumbered, payroll pays only those employees who have budgeted monthly assignments. The processing of the monthly payroll generally begins twelve days prior to the end of the month. Assignments must be final approved and the employee record completed prior to that time. If not, the employee will be paid on the next payroll (monthly or semi-monthly) after completion of all paperwork. The employing department is responsible for initiating all required paperwork.

2. Semi-monthly Payrolls: The semi-monthly payrolls pay hourly employees, any monthly employee whose paperwork was not received in time to pay on the monthly payroll or whose assignment terminated mid-month, lump sum payments, overtime payments, accrued vacation at termination, and certain other vouchered payments. Semi-monthly assignments must be final approved and the employee record completed prior to payment. Departmental Payroll Vouchers (Procedure 1-12)

   There are two semi-monthly pay periods each month.

   1. The first semi-monthly pay period is from the first of the month through the 15th.

   2. The second semi-monthly pay period is from the 16^th through the last day of the month.

   Electronic vouchers must be final approved in the department by 3:00 p.m. of the second workday following the end of the pay period. Departmental paper vouchers must be delivered to Payroll Services by noon of the second workday following the end of the pay period.

Section IV. Deductions

1. All mandatory deductions, such as federal income tax, Social Security tax, retirement program contributions and wage garnishments will be deducted.

2. Other allowable deductions are made as authorized by the employee. Among these are premiums for health and insurance plans, contributions to authorized charitable organizations, campus parking and activity fees. Employees should check these deductions as recorded on the earnings statement to ensure accuracy. If there are any questions or a need to change deductions, please contact:

   1. Office of Human Resources for retirement or insurance changes;

   2. Parking Office for questions about payroll deductions for parking permits;

   3. Campus Recreation for information about payroll deductions for the Maverick Activities Center;

   4. Payroll Services for information about other deductions.