University Procedures (formerly named Fiscal Regulations) may be accessed from this index.

You may sort the table by Index, Title, or Owner by clicking on the table headings.

Emergency procedures are indicated by series number 7-xx.

Listings of Retired Procedures (or Regulations) may be found in the disposition table.

Index Title Owner
1-1Payroll Processing - Pay Dates and DeadlinesPayroll
1-2Distribution of Payroll ChecksPayroll
1-4Payroll Advance PolicyPayroll
1-5Lost or Stolen Payroll ChecksPayroll
1-6Undeliverable ChecksPayroll
1-7Emergency ChecksPayroll
1-9Federal Withholding Deductions and ExemptionsPayroll
1-10FICA (Federal Insurance Contributions Act) Deductions and ExemptionsPayroll
1-11Change of Home AddressPayroll
1-12Departmental Payroll VouchersPayroll
1-13Time CardsPayroll
1-14Penalties for Falsification and Improper Certification of Time CardsPayroll
1-15Overtime Requests and Payments to EmployeesPayroll
1-16Accrued Vacation, Sick Leave and Death Benefits, Compensatory TimePayroll
1-17Election to Spread Nine Month Contract over Twelve MonthsPayroll
1-18Excessive Absences and Mid-Month TerminationsPayroll
1-19Payments for Professional ServicesPayroll
1-21Payments to Nonresident Alien EmployeesPayroll
1-22Scholarships Awarded to Nonresident Alien StudentsPayroll
1-23Payments to Nonresident Alien Independent Contractors, Guest Speakers and PerformersPayroll
2-1Establishing Operation AccountsAccounting Services
2-2Type of AccountsAccounting Services
2-3Statement of AccountsAccounting Services
2-4Expenditure Income ClassificationsAccounting Services
2-5Charges to Departmental ServicesAccounting Services
2-6Endowment Establishment and ManagementAccounting Services
2-7Working FundAccounting Services
2-8Gifts to the UniversityAccounting Services
2-10Funds Held in Custody for OthersAccounting Services
2-11Year End AccountingAccounting Services
2-12Transfer of FundsAccounting Services
2-13Vendor Set-Up and MaintenanceProcurement Services
2-14Cash and Check HandlingAccounting Services
2-15Check Cashing ProceduresAccounting Services
2-16Assessment, Collection, and Depositing Sales TaxAccounting Services
2-17Departmental Processing of Tuition AdjustmentsStudent Financial Services
2-40IntroductionAsset Management
2-41Responsibility and AccountabilityAsset Management
2-42DEFINE Inventory ModuleAsset Management
2-43Annual InventoryAsset Management
2-44Addition of Property to a Department's InventoryAsset Management
2-45Removal of Property from a Department's InventoryAsset Management
2-46Removal of Equipment from the University PremisesAsset Management
2-47Departmental Property RecordsAsset Management
2-48Motor VehiclesAsset Management
2-49Central Receiving and Central Receiving ServicesAsset Management
2-55Introduction - Definitions and AbbreviationsAsset Management
2-56ResponsibilitiesAsset Management
2-57RecordsAsset Management
2-58Inventories and ReportsAsset Management
2-59IdentificationAsset Management
2-60Fabricated EquipmentAsset Management
2-61Care, Maintenance, and UtilizationAsset Management
2-62Records of Scrap and SalvageAsset Management
2-63Disposition of Government-Owned EquipmentAsset Management
2-64Records of Materials and Supplies ConsumptionAsset Management
2-70Summary of Travel and Entertainment PoliciesTravel
2-71Definitions of Terms Used in Travel and Entertainment PoliciesTravel
2-72Executive Management TravelTravel
2-74Shredding of Records Through Asset ManagementAsset Management
2-75Allowable Expenditures Does Not Apply to State AccountsTravel
2-79Using State Appropriated Funds (14 Accounts and some others)Travel
2-80Request for Travel AuthorizationTravel
2-81Travel ServicesTravel
2-82Reimbursement/Vouchers Does Not Apply to State AccountsTravel
2-83International TravelTravel
2-84Corporate Travel CardTravel
2-85Washington, DC Travel and/or Meetings with Federal Officials on Legislative or Appropriations IssuesTravel
2-86Meals, Incidental Expenses and Lodging Does Not Apply to State AccountsTravel
2-87Travel for Persons Other Than Faculty and Staff Does Not Apply to State AccountsTravel
2-88Non-Overnight/Metroplex TravelTravel
2-89Transportation Does Not Apply to State AccountsTravel
2-90Travel Receipts Does Not Apply to State AccountsTravel
2-92Miscellaneous Travel Fees/Expenses Does Not Apply to State AccountsTravel
2-93Travel AdvancesTravel
2-101Identity Theft Prevention, Detection and MitigationAccounting Services
3-1General PoliciesHuman Resources
3-2Definitions of TermsHuman Resources
3-3Employment ProceduresHuman Resources
3-4Classification and Allocation of PositionsHuman Resources
3-5Salary Administration - Classified ServiceHuman Resources
3-6Fair Labor Standards ActHuman Resources
3-7Time ReportsHuman Resources
3-8HolidaysHuman Resources
3-9Vacation Leave PoliciesHuman Resources
3-10Sick Leave PoliciesHuman Resources
3-11Employee Insurance and Other BenefitsHuman Resources
3-13Longevity PayHuman Resources
3-14Hazardous Duty PayHuman Resources
3-15Other Employee BenefitsHuman Resources
3-16Family and Medical Leave ActHuman Resources
3-18Miscellaneous Leaves of AbsenceHuman Resources
3-19Work SchedulesHuman Resources
3-20Personal Information ChangesHuman Resources
3-21Personal RecordsHuman Resources
3-22Beginning and Ending Dates of AppointmentHuman Resources
3-23Probationary Period for Classified EmployeesHuman Resources
3-24Employee ClearanceHuman Resources
3-25Performance Management ReviewHuman Resources
3-26Retirement and Modified ServicesHuman Resources
3-27Discipline and Discharge PolicyHuman Resources
3-28Employee Grievance ProceduresHuman Resources
3-30Appointment of Relatives (Nepotism Rule)Human Resources
3-31Related Appointment MattersHuman Resources
3-32Faculty and Staff Identification Cards (Mav Express ID)Human Resources
3-33Non-Faculty Teaching AssignmentsHuman Resources
3-34Ethics and Standards of ConductHuman Resources
3-35Inclement WeatherHuman Resources
3-37AbsenteeismHuman Resources
3-38Sick Leave PoolHuman Resources
3-39Death of an EmployeeHuman Resources
3-40Drug and Alcohol Testing PolicyHuman Resources
3-41Alcohol and Drug-Free Workplace PolicyHuman Resources
3-42Illicit Drugs and Alcohol AbuseHuman Resources
3-43Drug-Free Work Force Rules for Employees whose Salaries are Funded by a Department of Defense ContractHuman Resources
3-44Volunteer ServiceHuman Resources
3-47Reduction in Force and/or Reorganization PolicyHuman Resources
3-48Criminal Background Checks for Security-Sensitive PositionsHuman Resources
3-49Employment of Persons with DisabilitiesHuman Resources
3-50On-campus Student EmploymentHuman Resources
3-51Minimum Age RequirementHuman Resources
3-52State Employee Training ProgramHuman Resources
3-53Optional Retirement Program (ORP)Human Resources
3-55Teaching Duties and Related Compensation for Full Time Administrators or Non-Faculty EmployeesHuman Resources
3-56Benefit Replacement Pay (BRP)Human Resources
3-57Multiple State EmploymentHuman Resources
3-58Completion of Immigration and Naturalization Service Form I-9Human Resources
3-60Eligibility of Retirees for Group Insurance CoverageHuman Resources
3-61Employee Leave of Absence Without PayHuman Resources
3-62Wellness Program (Quest)Human Resources
3-63Long-Term Training (LLT)Human Resources
3-64OvertimeHuman Resources
3-65Employee Discount ProgramHuman Resources
3-66Employee Tuition Assistance PlanHuman Resources
4-2Best Value Purchasing ProceduresProcurement Services
4-5Wireless Communication Device Allowance ProceduresProcurement Services
4-7Contract AdministrationProcurement Services
4-10Consulting Contracts Policy and ProceduresProcurement Services
4-11Purchasing Card (ProCard) ProgramProcurement Services
4-14Transactions with EmployeesProcurement Services
4-16TaxProcurement Services
4-20Bid Protest ProceduresProcurement Services
4-21Interagency ContractsProcurement Services
4-22Damages and ShortagesProcurement Services
4-26Reimbursements and Payments Other than for Travel and Purchase OrdersProcurement Services
4-27Gasoline Credit CardProcurement Services
4-28Contract with Historically Underutilized Businesses (HUB)Procurement Services
5-1Services ProvidedFacilities Management
5-2Night, Weekend and Holiday ServicesFacilities Management
5-3Work Control CenterFacilities Management
5-4Work Order System (Priorities)Facilities Management
5-5Building Configuration ControlFacilities Management
5-7Repair of Furnishings and FurnitureFacilities Management
5-9Custodial ServicesFacilities Management
5-10Floor CoveringFacilities Management
5-11Motor Vehicle Color and Identification PolicyFacilities Management
5-12Vehicle Gasoline Dispensing ProceduresFacilities Management
5-13Vehicle RepairFacilities Management
5-14Vehicle RentalFacilities Management
5-15UTA Vehicle Fleet Management PlanFacilities Management
6-1Abandoned and Lost PropertyPolice Department
6-2Accidents (Motor Vehicle Collisions)Police Department
6-3Assist MotoristPolice Department
6-4Burglar AlarmsPolice Department
6-5Emergency Message DeliveryPolice Department
6-6Employing Off-Duty OfficersPolice Department
6-7Money EscortsPolice Department
6-8Offenses and IncidentsPolice Department
6-9Parking PermitsPolice Department
6-10Special Events ParkingPolice Department
6-11Unlock BuildingsPolice Department
6-12Vacation Check (Close Patrol)Police Department
6-13Vehicle Operation on CampusPolice Department
6-14Building - After Hours AccessPolice Department
6-15Key and Lock ControlPolice Department
6-16Skateboard, Roller Skates, Blades Use on CampusPolice Department
6-17Security Camera PolicyPolice Department
7-1Emergency CommunicationsEmergency Procedures
7-2FireEmergency Procedures
7-3TornadoEmergency Procedures
7-4Medical Emergencies on CampusEmergency Procedures
7-5Elevator Emergency ActionsEmergency Procedures
7-6Emergency/Fire Evacuation ProceduresEmergency Procedures
7-7Outdoor Group Activities/Weather HazardsEmergency Procedures
8-1University Environmental Health & Safety PolicyEnvironmental Health & Safety
8-2Accident/Fire Reporting PolicyEnvironmental Health & Safety
8-3Reporting Fire Safety DeficienciesEnvironmental Health & Safety
8-4Hazard ReportingEnvironmental Health & Safety
8-5Use of Radiation SourcesEnvironmental Health & Safety
8-6Driving Records/TrainingEnvironmental Health & Safety
8-7Workers' Compensation Insurance (WCI)Environmental Health & Safety
8-8Work-Related Injury or Illness (Return to Work Policy)Environmental Health & Safety
8-9Smoke Free Procedure for Campus FacilitiesEnvironmental Health & Safety
11-1Printing, Copying, Production Graphics and MailingMaverick Print
11-2Mail ServiceMaverick Print
12-1General InformationTelecommunication Services
12-2Long Distance CallingTelecommunication Services
12-3Telephone Installation, Changes and RepairsTelecommunication Services
12-4Long Distance Telephone Usage/Cellular Telephone UsageTelecommunication Services
13-1Policy on Access to RecordsBusiness Affairs and Controller
13-2Use of University Facilities by Registered Faculty and Staff OrganizationsAdministration and Campus Operations
13-3Release, Waiver and Indemnity AgreementAdministration and Campus Operations
13-4Creation & Maintenance of UT Arlington Fiscal Procedures and ExhibitsBusiness Affairs and Controller
13-5Records and Information ManagementBusiness Affairs and Controller
13-6Reporting Claims or Possible Claims Arising Under the Texas Tort Claims ActBusiness Affairs and Controller
14-1Sexual Harassment, Sexual Misconduct and Consensual RelationshipsEqual Opportunity Services
14-2Equal Opportunity Policy StatementEqual Opportunity Services
14-3U.S. Permanent Residency - University Policies And ProceduresEqual Opportunity Services
14-4Hiring Temporary Nonimmigrants - University Policies And ProceduresEqual Opportunity Services
15-1Electronic Budget Document Preparation Guide (BDL)Budgets and Financial Planning
15-2FY 2009-10 Operating Budget Preparation Instructions Budgets and Financial Planning
15-3FY 2009-10 Operating Budget Merit Salary Allocation InstructionsBudgets and Financial Planning
15-4Budget Rules and Procedures for Fiscal Year 2009-2010Budgets and Financial Planning
15-5Faculty Academic Workload Requirements, Fiscal Year 2009-2010Budgets and Financial Planning