The University of Texas at Arlington

Payroll Services processes two semi-monthly and one monthly payrolls each month.

1. Monthly Payroll Payday is the first workday of each month for work performed during the previous month. The Monthly, or encumbered, payroll pays only those employees who have budgeted monthly appointments. The processing of the monthly payroll generally begins twelve days prior to the end of the month. Appointments must be approved and personnel files completed prior to that time. If not, the employee will be paid on the next payroll after completion of all paperwork. The employing department is responsible for initiating all required paperwork.

2. Semi-Monthly Payroll Payday is the fifth workday after the end of the pay period. The Semi-Monthly payrolls pay hourly employees, a monthly employee whose paperwork was not received in time to pay on the Monthly payroll or whose appointment terminated mid-month, lump sum payments, overtime payments, accrued vacation at termination, and certain other vouchered payments. Appointments must be approved and personnel information completed prior to payment.

3. The first Semi-Monthly payroll is for the 1st through the 15th of the month work period. Departmental paper vouchers must be delivered to the Payroll Office by the second workday following the 15th at 8:00 a.m. Electronic vouchers must be final approved in the department by the second workday following the 15th at 3:00 p.m.

4. Example: The 15th of the month is a Thursday. Paper vouchers must be in the Payroll Office by 8:00 a.m. Monday. Electronic vouchers must be final approved in the department by 3:00 p.m. Monday.

5. The second Semi-Monthly is for the 16th through the 31st of the month work period. Departmental paper vouchers must be delivered to the Payroll Office by the second workday following the 31st at 8:00 a.m. Electronic vouchers must be final approved in the department by the second workday following the 31st at 3:00 p.m.

   Example: The 31st of the month is a Wednesday. Departmental paper vouchers must be delivered to the Payroll Office by 8:00 a.m. Friday. Electronic vouchers must be final approved in the department by 3:00 p.m. Friday. See Procedure 1-12 for preparation of Departmental Payroll Vouchers (Exhibit 1-1).

6. Overtime payments will be paid once a month on the second semi-monthly payroll only.

7. Work study students may not work overtime.