The University of Texas at Arlington

Set-Up New Vendor

In *DEFINE, check GG3 (name order) and GG4 (vendor ID order) to verify that the new vendor needs to be set up. Enter GGV and complete the Vendor ID Request. Reference *DEFINE training manual GGV VENDOR ID REQUEST for additional information for completing a request.

Note: Vendors doing business with the state of Texas must obtain a state Payee ID in order to be paid. The Texas Identification Number System Application for Payee Identification Number should be used by vendors to set up an ID number.

Adding a New Address

In *DEFINE, check GG3 or GG4 to verify that the address is not currently set up. Enter GGV and complete the Vendor ID Request.

Vendor On Hold

Companies or individuals that have a legal and/or monetary obligation with the State of Texas are placed "on hold" with the State. Their checks will print but will not be mailed. Instead, the vendor is mailed a letter explaining the hold and is instructed to contact the State of Texas Comptroller's Office. When the hold has been released by the Comptroller's Office, Accounting Services is notified to release the check.