The University of Texas at Arlington

Corporate Travel Card

The Corporate Travel Card is authorized by the Texas Procurement and Support Services (TPASS) through a contract with JP Morgan Chase. The Travel Card is a JP Morgan Chase MasterCard. State-issued JP Morgan Chase Corporate Travel Cards are to be used for UT Arlington/state business purposes only. This card is not to be used for personal expenditures, or for any other type of expenditures that are not reimbursable as a UT Arlington/state business expense under state law. (Examples of UT Arlington/state business expenses are official university travel expenses such as taxi fare, hotel lodging, restaurant expenses, rental cars, airport parking and other parking charges while on official university travel status.) For additional information go to TPASS Website.

How to Obtain

To obtain a JPMorgan Chase Corporate Travel Card please complete the JPMorgan Chase Travel (Individual Bill) Cardholder Account application form (Exhibit 2-101.) The signed application should be sent back to the Program Administrator in Finance & Administration by campus mail at Box 19136 or faxed to 2-7135. The Program Administrator will forward the application to JPMorgan Chase for processing. This process normally takes 7-10 days. The Travel Card will be mailed to the card member.

Eligibility

To be eligible for a state-issued Travel Card an employee must take, or be expected to take, three (3) or more trips per fiscal year, or spend $500.00 each fiscal year on UT Arlington business.

Limit on Billing Cycle

In May 1998, the State Travel Management Program (STMP) implemented a $200 total dollar limit per billing cycle on non-travel charges on all state-issued travel cards. Some taxi cabs, parking facilities, and gas stations with convenience stores are registered by the merchants with "retail" codes and will count as part of the $200 limit. Conference registration fees are sometimes coded as "retail" and will need to be paid by the Purchasing Card, a payment voucher (VP2), or call the Program Administrator at 2-2194 for assistance.

Payment Guidelines

1. All accounts are payable upon receipt of the statement.

2. An account is considered by JPMorgan Chase to be delinquent 31 days after billing the date.

3. When an account reaches 61 days past due, it is suspended until it is paid. Accounts that reach 90 days past due will be cancelled and will not be reopened.

4. Individual corporate travel charge cards will be assessed delinquency charges on past-due balances. If all or any portion of a payment is not received by JPMorgan Chase by the 58th day after first Statement Date, JPMorgan Chase will assess a late fee equal to 2.5% of all Past Due Balances on such day after the first Statement Date and every thirty days thereafter until the payment is received by JPMorgan Chase. Delinquency assessments are not reimbursed by the State.

Charges Monitored

Credit card charges will be monitored by the university for unauthorized expenses. Failure to follow these policies could result in disciplinary action and cancellation of the card.

Questions should be referred to Finance & Administration at extension 2-2194.