Records Information Management
The Purpose of Records and Information Management (RIM)
The records management program assists university departments in the management of their records throughout the life cycle of those records. The life cycle stages of a record include creation, replication, distribution, processing, storing, retrieving, and final disposition.
The Two Primary Reasons for Managing Records
To comply with legal requirements applicable to state agencies and official university records, and to support UT Arlington policy in the Handbook of Operating Procedures, Chapter 5, ADM 5-700, Records Management and Retention
To realize the benefits to the University as an organization that result from the application of records management practices. These benefits include:
- Reduced legal liability
- More efficient use of office space
- More efficient use of employees’ time
- More complete and accurate information-gathering for management decisions
- Quicker response to public information requests
How the RIM program at UT Arlington Is Maintained
Each state agency is required to appoint a records management officer (RMO) who is responsible for the implementation and maintenance of the agency’s records and information management program in accord with applicable laws, rules, and guidelines. UT Arlington’s RMO is the Vice President for Business Affairs and Controller.
A records management administrator (RMA) appointed by the RMO administers program activities on a daily basis. The RMA reports the status of the program to the RMO and provides assistance to records management contacts (RMCs) who are distributed throughout the University.
RMCs coordinate information flow between their departments and the RMA. The RMA supports the RMCs by providing training, resources, and direct assistance as needed.
Fiscal Procedure 13-5, Records and Information Management
Fiscal Procedure 13-5 describes the RIM program and provides instructions and resources for applying records management practices to university records.
Contact Information
Karen Phillips, RMA
Business Affairs & Controller - Net Solutions
Arlington, TX 76019-0136
UT System and UT Arlington Policy and Procedure
- UTS115, Records and Information Management and Retention Policy
- UTS139, Texas Public Information Act
- UT Arlington Handbook of Operating Procedures, ADM5-700, Records Management and Retention Policy
- Fiscal Procedure 13-1, Policy on Access to Records
- UT Arlington Records Retention Schedule
- Fiscal Procedure 2-74, "Shredding of Records Through Asset Management"
State of Texas Records Management Laws, Rules, and Guidelines
- Texas Government Code, 441.183, Records Management Programs in State Agencies
- Texas State Library and Archives Commission, State Records Management Laws
- Texas State Records Management Manual