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FAQs

GeneRAL

1. What is faculty credentialing?

Faculty credentialing is a process that ensures that all instructors of record are qualified to teach their assigned course(s). SACSCOC and UT Arlington subscribe to the principle that the content/level of the course determines the qualifications required to teach it. UT Arlington is committed to ensuring that all teaching faculty have the highest standards of academic preparation and experience to teach in a higher education academic setting.

2. Who needs to have a credentials form on file?

All full-time and part-time faculty, including Graduate Teaching Assistants (GTAs) who teach a credit-bearing course and/or have direct instructional activity in a credit-bearing class must have a credential form on file. In addition, all teaching faculty must have an official transcript of the highest academic degree earned and a current curriculum vitae (CV) on file with their department.

This policy applies to all tenured (Professor and Associate Professor) and tenure-track (Assistant Professor) faculty and all non-tenure track faculty (Instructors, Senior Lecturers and Lecturers, Specialists, Visiting faculty, Adjunct faculty, Clinical faculty, Research faculty who are teaching, and Assistant Instructors) who are Instructors of Record for courses that are or could be part of a degree program. Graduate teaching assistants who are instructors of record for credit-bearing courses will also need their credentials on file.

3. What information must be included in the credentials (CCQ) form?

The form provides evidence that the faculty member in question is qualified to teach a particular course or set of courses. The area of expertise that the degree demonstrates must align with the course's learning objectives. Departments must include the course title and description on the CCQ form. The credential form for all faculty is available through the Provost's webpage.

When instructors are not credentialed by their advanced degree, departments must submit the Supplemental Qualifications Form that provides sufficient evidence that the prospective faculty member is qualified to teach the assigned course. Through the Suppplemental Qualifications Form the hiring unit presents the prospective instructor's certificates, licensures, artistic accomplishments, publications, professional recognitions, and other demonstrated skills and experiences that establish beyond doubt that the instructor is qualified to teach the specific course(s) assigned through an alignment of course learning outcomes and instructor expertise, degrees, and other evidence.

4. When is a faculty credential form (CCQ) required?

  • When hiring a new Instructor of Record scheduled to teach a credit-bearing course (Semester Credit Hours (SCH) greater than 0)
  • When an existing faculty member or instructor is assigned a credit-bearing course outside of their teaching discipline
  • When a faculty member or instructor has acquired a new degree

Departments are encouraged to submit one credential form for each faculty member that includes as many courses as a faculty member may be required to teach during the prescribed academic year.

5. What if the prospective faculty member has a terminal degree but it is NOT in the same discipline as the assigned course?

The prospective faculty member may be qualified to teach the assigned course through one of both of the following approaches:

  • The prospective faculty member provides evidence of earning a minimum of 18 graduate semester credit hours of coursework that can serve as a basis for the instructional assignment
  • The prospective faculty member presents evidence of substantial and current accomplishments in the field of the teaching assignment: the prospective instructor's certificates, licensures, artistic accomplishments, publications, professional recognitions, and other demonstrated skills and experiences that establish beyond doubt that the instructor is qualified to teach the specific course(s) assigned through an alignment of course learning outcomes and instructor expertise, degrees, and other evidence.

The hiring department presents the evidence required by filing out the Supplemental Qualifications Form in addition to the Certification of Credentials and Qualifications form (CCQ).

SACSCOC Comprehensive Standard 3.7.1. states:

a. Faculty teaching general education courses at the undergraduate level: doctorate or master's degree in the teaching discipline or master's degree with a concentration in the teaching discipline (a minimum of 18 graduate semester hours in the teaching discipline)

b. Faculty teaching associate degree courses designed for transfer to a baccalaureate degree

c. Faculty teaching associate degree coruses not designed for transfer to the baccalaureate degree

d. Faculty teaching baccalaureate courses: doctorate or master's degree in the teaching discipline of master's degree with a concentration in the teaching discipline (minimum of 18 graduate semester hours in the teachind discipline)

e. Faculty teaching graduate and post-baccalaureate course work: earned doctorate/terminal degree in the teaching discipline or a related discipline

f. Graduate teaching assistants: master's in the teaching discipline or 18 graduate semester hours in the teaching discipline, direct supervision by a faculty member experienced in the teaching discipline, regular in-service training, and planned and periodic evaluations

6. What deadlines are important to remember regarding faculty credentials?

Faculty must have credentials approved by the chair, dean, and provost before the first day of classes amd as soon as an instructor is assigned to a class.

troubleshooting

7. Can a CCQ be printed?

Yes. Click on "Display Print View"​ and then use browser's print function (ususally found under the File menu).

8. Can more than one CCQ be submitted for the same person?

Yes, there is no mechanism to prevent multiple CCQs for the same person.

9. Once submitted, can the CCQ information be changed or corrected?

If the chair selects "Return for Revision"​ and submits, the submitter may revise the CCQ and resubmit.  Once the chair approves, the CCQ cannot be revised. 

When the CCQ is reviewed by Faculty Affairs, the option "More Information Needed" may be selected.  The submitter is notified and may ADD information or attachments only in the "Additional Information" section at the end of the form.

10. Who can view a submitted CCQ?

Submitted CCQ's are viewable only by the submitter, approvers (Chair, Dean), and those users in the FA_Authority list.