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Faculty Workload Manual

To download a copy of the manual, click here.

Purpose

This manual was created to assist administrators in The University of Texas at Arlington colleges, schools and departments to help calculate and verify faculty workload.  The Texas Education Code Section 51.402 requires The University of Texas Board of Regents to adopt rules concerning faculty academic workloads. Each fall and spring semester, faculty workload reports are reviewed to ensure that all faculty meet the minimum workload requirements based on their faculty title, tenure status and their percent appointment on state funds.

Requirements for faculty workload are set by the UT System Rules and Regulations of the Board of Regents, Rule 31006. The data on faculty workload is reported via the CBM008 which is a summary of academic duties and services performed by each faculty member for the fall and spring semester. Rule 31006 states “each person paid full time from the appropriations item ‘faculty salaries’ shall be assigned a minimum workload equivalent to 18 semester credit hours (SCH) of instruction in organized undergraduate classes each nine-month academic year, or fiscal year at an institution’s option."

Contents

Definitions and Terminology

Assigning an Instructor to a Task

Calculating Faculty Workload Credits

Entering Workload Teaching Equivalencies and Presidential Credits

Summary of Workload Teaching Equivalencies

UT Regents Rule 31006

 


Definitions and Terminology

 

Assignment Creation Date: Assignments created in UT Share prior to the start date of classes will work through the IDM process based on the date the assignment was created, not the effective date of the assignment. Access to Blackboard and MyMav occurs shortly after the “assignment creation” date.

Assignment Type: This is a selection in MyMav that determines if the instructor’s workload will be included as part of the Coordinating Board reports.  The default faculty assignment type is “Regular” and faculty with this assignment will be included in the reports.  Faculty with the assignment type “CB Exclude” will not be reported on the Coordinating Board reports.  Prior approval from the dean is required for CB exclude

Course Semester Credit Hours:  One credit hour “reasonably approximates not less than one hour of classroom or direct faculty instruction [plus] a minimum of two [to three] hours out of class student work each week for approximately fifteen weeks for one semester hour of credit, … or the equivalent amount of work over a different amount of time, or at least an equivalent amount of work for other academic activities including laboratory work, internships, practicum, studio work, and other academic work leading to award of credit hours.”

CBM008 – Coordinating Board Report - The purpose of this report is to collect data on the academic duties and services of any type of faculty appointments, regardless of their source of funds or their assignment. Instructional faculty on sabbatical leave should be reported with ‘000’ percent time but at their regular salaries, even if they may be receiving a reduced amount. This report will reflect conditions as of the official census date of the fall and spring semesters.

CB Exclude: Instructors coded as CB exclude will not be reported on the CB nor Workload Reports. Prior authorization from the Dean is required to use CB exclude. For TAs, CB Exclude will be selected under assignment type with the Autocalc checkbox unchecked and the load factor and workload boxes blank.

Effective Date: This date indicates when the action or event should occur.  The effective date enables the system to maintain history of all changes related to a record.

Empl ID:  A unique 10-digit number (e.g. 1000123456) assigned to individuals with an affiliation with UTA.  It is used in the place of the social security number to identify an individual.

Faculty Academic Workload: Each person paid full-time from “Faculty State Appropriated Salaries” is assigned a minimum academic workload equivalent to eighteen semester credit hours of instruction in organized undergraduate classes during each nine-month academic year. Workload for U.T. System faculty members is expressed in terms of classroom teaching, teaching equivalencies and presidential credits for assigned activities.

Faculty Full-Time Equivalent (FTE): for Faculty Workload Reports that provide data to CBM008, FTE is the full load expected of a faculty member in that school/college, or in some cases, department. College X may expect FT non-TT faculty to teach 4 undergraduate courses per long semester, totaling 12 TLCs per semester or 24 per academic year. For College X, 1.0 FTE= 24 TLCs.  A part time non-TT faculty member in College X teaching 2 undergrad courses per semester= .50 FTE.

Faculty Positions:  based on UT System Rule 31001, faculty positions include tenured and non-tenure track appointments and titles such as Professors, Clinical Professor, Lecturers, etc.

Faculty Workload Equivalencies (Full list from Regents Rule 31006):

  1. Insufficient enrollment: A reduced workload may be granted temporarily if assigned classes do not materialize because of insufficient enrollment. This exception may be granted for two consecutive long-semesters only for any particular faculty member. Additional duties may be assigned in lieu of a course (6.9).
  2. Administrative Services: Workload credit may be granted for a faculty member who is head of a department or head of a comparable administrative unit up to a maximum of six semester hours of workload credit per semester. When justified by the department head/unit head, and approved by the institutional head, three hours of credit may be given to faculty members who provide non-teaching academic services to the department/unit head. In no case will the total for departmental administration including the head, exceed nine workload credits per semester unless the institution’s organizational structure includes academic units composed of more than one academic discipline (6.10).
    Example: if the Department Chair is receiving six (6) workload credits per semester, the Assistant/Associate Chair/Director may only receive up to three (3) credits per semester.
  3. New Faculty Members: At the recommendation of the department head or comparable unit and upon approval of the institutional head, up to three semester hours of workload credit for each of two semesters may be given to a newly appointed faculty member during the first year of employment for the purpose of developing instructional materials for the courses he/she will teach
    (6.11).

Faculty Workload Presidential Credits

    1. Major Academic Advising: Academic workload credit may be given with approval from the institutional head (Regents Rule 6.13).
    2. Basic and Applied Research: Academic workload credit may be given following a research work plan approved pursuant to institutional policy (6.13).
    3. Preparing Major Documents: Academic workload credit may be given in the fulfillment of programmatic needs or accreditation requirements (6.13).
    4. Other: Academic workload credit may be given for duties performed in the best interest of the institution’s instructional programs as determined by the president (6.13).

Full-Time Faculty: A person who is full-time is paid 100% from stated appropriated funds. For tenured/ tenure-track faculty minimum workload equivalent to eighteen semester credit hours of instruction in organized undergraduate classes each nine-month academic year.

GRA (Graduate Research Assistant): Graduate students assisting faculty by supporting instruction including grading. They should not be teaching or assisting a faculty member with their course by grading. 

GTA (Graduate Teaching Assistant): Graduate students assisting faculty by grading or supporting instruction. GTAs should not be given a percentage teaching responsibility factor such as 1% (0.1) to provide access to MyMav and/or Blackboard. GTAs should be listed as TAs in the pull-down menu unless they are instructors of record.

Instructor of Record: UT Arlington identifies the person that delivers the majority of the course content and that maintains grading authority as the “instructor of record." Course may have a secondary instructor if the teaching and grading responsibility are split. These designations must occur in the MyMav Instructor Assignment Page.

Load Factor: Load Factor is the responsibility for instruction as assigned to each instructor if more than one instructor is assigned. Only one instructor can be assigned as the primary instructor; others must be assigned as secondary instructors. Assign the appropriate percentage to each instructor (e.g. 50/50, 60/40, 70/30) making sure that combined they add up to 100. Individuals assigned to classes with 0% Responsibility Factor will still be able to access Blackboard and MyMav Grade Roster. Please DO NOT give a small responsibility factor such as 0.1% to an individual for those purposes.

Part-Time Faculty: When a faculty member is paid partially from a source of funds other than the ‘faculty salaries’ line item, the minimum workload shall be proportioned to the percentage of salary paid from the appropriations item ‘Faculty Salaries.'

Position: A position is a collection of tasks, duties and responsibilities performed by an employee. The position title also referred to as the “working” title, may be unique to the position and/or the department and is often more specific than the job title. Example: Director of Student Financials, we may have 50 employees with the job code and title of “Director," but we would only have 1 employee with a position title of “Director of Student Financials."

Presidential Credits and Workload Equivalencies: Workload equivalencies may be granted by the head of the institution (president) for duties not specified in Section 6.1 to 6.12 of Regents Rule 31006. Presidential credits are granted for duties specified in Section 6.13.

Primary Instructor: (“Prim Instr”) The primary instructor delivers instruction and assigns grades. In class sections in which two or more faculty are assigned an instructor role, at least one must be designated the Prim Instr. Note that in a multiple component class (e.g., lecture and lab) at least one instructor needs to be assigned to each component.

Secondary Instructor: In the case that two or more instructors are assigned to a course, UT Arlington guidelines require that one be named a primary instructor, and one (or more) as secondary instructors. The secondary instructor must also have faculty credentials on file and may teach, grade papers or provide support functions. The percentage responsibility for teaching can be divided as determined by the teaching faculty and department e.g. 50/50, 60/40, etc.

Summer Teaching: Summer teaching appointments are not applied toward the fulfillment of faculty workload distribution for CBM008.

Teaching Load Credit (TLC): Each tenured and tenure-track faculty paid full-time from the appropriations item “Faculty Salaries” shall be assigned a minimum workload equivalent to 18 semester credit hours of instruction in organized undergraduate classes each nine-month academic year. Minimum Teaching load requirements for non-tenure track faculty vary by college. Less than full-time is proportioned to the percentage of salary paid from Faculty Salaries.

Team-Taught: Courses will have the teaching load credit divided according to the percent of responsibility of each faculty member as indicated on the official Instructor Course Assignment.

Tenured Faculty:  Faculty holding the rank of professor or associate professor. Emeritus Faculty are not included.

Tenure-Track Faculty: Assistant professors

Undergraduate student positions: Student Assistant, Student Associates, Tutors, etc. They should not be included in faculty workload reports and should be coded as CB Exclude.

Workload: Credits assigned based on the official UT System Minimum Faculty Academic Workload Requirements (If the course is lecture/lab combination the lec/lab contact hours will be used to calculate workload credits – lecture rate for each lecture contact hours and lab rate for each lab contact hour).

Zero (0) Percent Appointment: Individual in the following situations may have a faculty appointment that requires a 0% teaching load:

    • Individuals with administrator/staff appointments (100% A&P salary) assigned to teach a class (no instructional appointment). If an 100% A&P/administrator is teaching a course, please include the course information and TLCs in the Comments section of the Workload Report.
    • Faculty members who may have left the university but are still supervising a thesis or dissertation.
    • Individuals teaching UT Arlington courses but not paid by the university (example: military science).

calculating faculty Workload Credits

 

Faculty Academic Workload: All tenured and tenure-track faculty members paid full-time from “Faculty State Appropriated Salaries” are assigned a minimum academic workload equivalent to eighteen semester credit hours of instruction in organized undergraduate classes during each nine-month academic year. Workload for UT System faculty members is expressed in terms of classroom teaching, teaching equivalencies and presidential credits for assigned activities.

STEP 1 - Gather instructor information.

  • Name
  • Social Security Number
  • Budgetary percent out of faculty salaries
  • Rank
  • Sex
  • Ethnicity
  • Primary Account
  • Tenure Status: T = Tenure; N = Not Tenured; TT = Tenure Track

 

STEP 2 - Determine type of course and workload factor.

Undergraduate



Lecture (LEC) = 1.0 TLC for each credit hour (3 credit hour course = 3 TLCs)

Seminar (SEM) = 1.0 TLC for each credit hour

Lab (LAB) = 1.0 TLC for each 1.5 class contact hour

INDIVIDUAL INSTRUCTION

Supervision (i.e. student teaching, practicum, etc.) = 1.0 TLC for each 12 total student semester credit hours

Independent study = .10 TLC for each student semester credit hour

Note: In no case will individual instruction in a single individual instruction course generate more teaching load credits than if the course were taught as a regularly scheduled, organized course.

 

Graduate

Lecture (LEC) = 1.5 TLC for each credit hour (3 credit hour course = 4.5 TLCs)

Seminar (SEM) = 1.5 TLC for each credit hour

Lab (LAB) = 1.0 TLC for each class contact hour

INDIVIDUAL INSTRUCTION

Practicum = 1.0 TLC for each 8 total student semester credit hours

Independent study = .20 TLC for each student semester credit hour

Doctoral Dissertations = 1 TLC for each 3 total student semester credit hours. Credit given only to chair of committee.

 

Undergraduate and Graduate

SPECIALIZED INSTRUCTION

1.5 contact hours of instruction for each week of a long-term semester will be considered the equivalent of one semester credit hour of undergraduate instruction:

  • regularly scheduled laboratory and clinical courses
  • physical activity courses
  • studio art
  • studio music instruction
  • primary music performance organizations, such as ensembles and marching bands

for each week of a long-term semester will be considered the equivalent of one semester credit hour of undergraduate instruction.

 

STEP 3 - Determine course credit hours.

(2nd number from the left of the course catalog number). Example: ARCH 1301 would equal 3 credit hours; PHYSICS 2405 would equal 4 credit hours.

STEP 4 - Determine course level.

Undergraduate = <5000; Graduate >5000

STEP 5 - Determine Enrollment Factor (see table below).

Class Size 59 or less 60 - 69 70 - 79 80 - 89 90 - 99 100 - 124 125 - 149 150 - 174 175 - 199 200 - 249 250 or more
Factor 1.0 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 2.0

 

STEP 6 - Find type of instruction and follow the steps below.

 

Lecture and Seminar

Must know following information:

  • Course credit hours
  • Course level (undergrad/grad)
  • Workload factor: 1.0 for undergraduate and 1.5 for graduate
  • Enrollment factor (see table above)

CALCULATE: Course credit hours x workload factor x enrollment factor = workload

Example: Course credit hours for ARCH 1301 = 3 SCH

Course level is undergraduate

Workload factor is 1.0

Enrollment is 65, therefore enrollment factor is 1.1

Formula: 3 x 1 x 1.1 = 3.3

Faculty Workload is 3.3.

 

Lab and Private Lesson

Must know following information:

  • Instructor Contact Hours
  • Course level: undergraduate <5000, graduate >5000

CALCULATE: If undergraduate, formula is contact hours / 1.5. If graduate, formula is contact hours x 1.0.

Example: Undergraduate course with 2 contact hours

Formula: 2/1.5 = 1.3333

Faculty Workload is 1.33.

 

Independent study

Must know following information:

    • Course credit hours
    • Course level (undergraduate/graduate)
    • Workload factor: 0.1 for undergraduate courses and 0.2 for graduate courses
    • Enrollment

CALCULATE: workload factor x enrollment x course credit hours = workload

Example: Course credit hours for Physics 1402 = 4

Undergraduate Workload factor = 0.1

Enrollment is 3

Formula: 0.1 x 3 students x 4 credit hours = 1.2

Faculty Workload is 1.2.

Graduate Example: 3 students enrolled in Psych 5600 (IND) = 0.2 x 3 students x 6 credit hours = 3.6

Faculty Workload is 3.6.

Graduate Example: 3 students enrolled in Psych 5391 (IND) = 0.2 x 3 students x 3 credit hours = 1.8

Faculty Workload is 1.8.

 

Master's Thesis (Only for Chair of Committee)

Must know following information:

    • Course credit hours
    • Workload factor: 1 TLC for 6 student credit hours

CALCULATE: course credit hours x enrollment / workload factor = workload

Example: Thesis Course 5398 with 2 students enrolled

Course credit hours = 3

Formula: (3 x 2) / 6 = 1

Faculty Workload is 1.

 

Doctoral Dissertation (Only for Chair of Committee)

Must know following information:

    • 1 TLC credit for each 3 total student semester credit hours

6399 = 1 TLC per student

6699 = 2 TLCs per student

6999 = 3 TLCs per student

CALCULATE: course credit hours x enrollment / workload factor = workload

PAPP 6999 with 2 students enrolled

Formula: (9 x 2) / 3 = 6

Faculty Workload is 6.

STEP 7 - Upload workload and contact hours values in course catalog and instructor schedule.

Follow the CBM004 program logic to determine the following teaching modes:

  • INV - individualized
  • PRA - practicum
  • SEM - seminar
  • IND - independent study
  • PRI - private lesson
  • THE - thesis
  • DTN - dissertation

STEP 8 - modify instructor term workload to include the following assignment types:

  • ADV - advising
  • ADM - administrative appointment
  • CAN - cancel class
  • COR - class coordination
  • DEV - course development
  • FAC - new faculty
  • RES - research
  • OTH - other

STEP 9 - The faculty workload obtained in step 5 will be displayed in mymav schedule of classes meeting page (see attachment 2).

STEP 10 - Disable (Gray out) instructor multiplier and assigned FTE % fields in mymav instructor term workload (see attachment 1).

STEP 11 - The final workload should be adjusted based on the % responsibility of the Priamry/Secondary instructors (load factor) teaching a particular class.

TLC is calculated based on the assigned load factors for Primary/Secondary instructors. Total load factor must be equal to 100%. If total load factor is not equal to 100%, then 100% is divided evenly among primary/secondary instructors assigned to the class (see attachment 2).

STEP 12 - Create a view in MyMav environment containing all necessary variables thus enabling IRPE to generate a workload report in Discoverer similar to attachment 3.

Please remember that courses that have zero enrollment, and/or zero credit (labs, etc.) do not accrue workload credit:

  1. Zero or no workload for Lecture, Seminar, Practicum, Independent Study, Thesis and Dissertation
    • Zero class total enrollment
    • Non-credit classes
  2. Zero or no workload for Lab or Private lessons
    • Zero class total enrollment
    • No contact hours


Assigning an insructor to a task

 

Procedure

This procedure will describe how to assign an instructor to a class and enter the necessary Workload information.

Important: Click the book icon below to open a document that provides supplemental information that may be helpful in completing this procedure.

STEP 1 - After logging into MyMav click the Main Menu to begin navigating to the correct area.

STEP 2 - Click the Curriculum Management menu.

STEP 3 - Click the Schedule of Classes menu.

STEP 4 - Click the Schedule Class Meetings menu.

STEP 5 - Click the Look up button (Alt+5) next to the term field. Alternatively you could enter the term code if you know it.

STEP 6 - By using the lookup button you are provided with a list of term choices. For this example click the 2016 Fall link.

STEP 7 - Click in the Subject Area: field. For this example we will look for Architecture 1301-001.

STEP 8 - Type the subject code for the class into the Subject Area: field. For this example Enter "arch" for Architecture.

STEP 9- Click in the Catalog Nbr: field.

Step 10 - Enter the desired information into the Catalog Nbr: field. Enter  "1301."

STEP 11 - Click in the Class Section: field.

STEP 12 - Enter the desired information into the Class Section: field. Enter "001".

STEP 13 - Click the Search button.

STEP 14 - If you know the ID of the instructor you want to assign to the class you could enter it here. For this example we will click the Look up ID (Alt+5) button to search for the instructor.

STEP 15 - After a Job Assignment to hire an instructor has been processed through Human Resources and they have been added to UTShare they will be automatically added to MyMav. After this occurs there is still an overnight process that identifies teaching positions and adds those individuals to the Instructor/Advisor Table in MyMav. That procedure allows the Instructor to be listed here so that they can be added to a class. It is no longer necessary to process 0% appointments to get a new instructor added prior to their appointment start date. If their job assignment has been approved and entered into UTShare by HR they should be in this list the next day.

STEP 16 - Faculty appointments need to be processed through UT Flow at least two weeks in advance. It will take at least 24 hours for the appointment to process and for their name to appear in MyMav for assignment of classes. If the instructor is a returning employee, you can search for that person using the Look Up ID feature.

STEP 17 - In this case since we are looking for an instructor named "Anonymous Instructor" we can enter "I". into the Last Name: field.

STEP 18 - Click the Look Up button.

STEP 19 - Click the Instructor, Anonymous link.

STEP 20 - Click the drop down list for Instructor Role.

STEP 21 - Click the Prim Instr list item.

NOTE: There should be at least one Primary Instructor (“Prim Instr”) assigned to a class.  In class sections with two or more faculty assigned an instructor role, please ensure that at least one is designated the Prim Instr. Note that in a multiple component class (e.g., lecture and lab) at least one instructor needs to be assigned to each component.

STEP 22 -  Click the proper selection. The Faculty member we are adding will be assisted by a TA but he is still the Instructor of Record and has primary responsibility for the class. Choose "Prim Instr."

STEP 23 - Leave the checkmark in the Print category. This allows the instructors name to be published in the Schedule of Classes.

STEP 24 - Access Settings:

  • Approve: Use this setting for the primary instructor who is responsible for grading. Primary instructors will need to set their grade approval status to “approved” in MyMav when their grades are final. The Approve setting has the added advantage of validating that all grades have been entered correctly, as the setting will not be accepted if grades are missing from the roster. See Primary Instructor access in screenshot.
  • Grade: If GTAs or auxiliary faculty have been approved by their academic departments to enter grades into MyMav, use the Grade setting. It allows direct grade entry into MyMav as well as Blackboard, but does not allow grade approval in MyMav. Do not provide load credit (e.g. 1%) to GTAs or auxiliary instructors that are not instructors of record.
  • Blank: In academic departments that do not allow GTAs or auxiliary faculty into MyMav grade rosters (the majority of departments), leave the access setting blank. This will allow grade entry into Blackboard but not into MyMav. Additionally, this setting allows access into the MyMav Class Roster. All academic coaches and shadow instructors must have a blank in the access field. See TA access in screenshot below.
  • Post: Do not assign post.

STEP 25 - To enter an additional instructor for the same Meeting Pattern row, click the plus sign "+."

NOTE: There should be at least one Primary Instructor (“Prim Instr”) assigned to a class.  In class sections with two or more faculty assigned an instructor role, please ensure that at least one is designated the Primary Instructor. At least one instructor must also have Approve access for grading purposes. In a multiple component class (e.g., lecture and lab) at least one instructor needs to be assigned to each component. Each component will have its own class section number.

STEP 26 - Click the Add a new row at row 1 (Alt+7) plus sign graphic. This will allow you to assign a second instructor to the same class section.

STEP 27 - The default faculty Assignment Type is ‘Regular’ and faculty with this assignment type will be included in the Coordinating Board reports. TAs should have the assignment type 'CB Exclude'. They will not be reported on the Coordinating Board Faculty, Class, and Workload reports. The autocalc box should be unchecked and the load factor and workload box should be blank. A person with a Load Factor of zero percent should have the Assign Type of CB Exclude. Please DO NOT select the assignment type of 'Do Not Use'.

STEP 28 - Load Factor:

Assigning multiple instructors to a class: Total Responsibility Factor for a class must be equal to 100%. If total Responsibility Factor is not equal to 100%, then the teaching load credit for the class will be divided evenly among all individuals with ‘Regular’ assignment type on the class.

A Responsibility Factor of less than 1% will be reported as 0 in the Work Load Report.

A Responsibility Factor greater than 1% will be rounded to the nearest whole number in the Work Load Report (e.g., 49.3% = 49% and 49.7% = 50%).

Individuals assigned to classes with 0% Responsibility Factor will still be able to access Blackboard and MyMav Grade Roster. Please DO NOT give a small responsibility factor such as 0.1% to an individual for those purposes. 

STEP 29 - Leave the Auto Calc checkbox selected for any instructors who have a Load Factor (% responsibility) for the class.

STEP 30 - In this example we will uncheck the Auto Calc checkbox for the row with the TA assigned since that person has no responsibility or Load Factor for the class.

STEP 31 - For this example we have assigned a primary instructor and a TA. We have assigned 100% Load Factor to the primary instructor. In order to leave the Load Factor and Workload fields blank for the TA we first unchecked the Auto Calc checkbox. If there is anything in these fields we can now erase it.

STEP 32 - Click the Save button.

Good Job!  You have completed the procedure.


Entering workload teaching equivalencies and presidential credits

 

Faculty Workload Teaching Equivalencies and Presidential Workload Credits (Regents Rule 31005, 6.13) will be entered on MyMav's Instructor Term page:

  • Departments can enter additional workload hours for Faculty by choosing the appropriate Assignment type and Description
  • Once Presidential TLC is approved by the Provost's Office for a faculty member, the department can also enter these credits through the MyMav Instructor Term page

Per UT System Rule 31006, 6.13 Departments are required to request approval for Presidential credits:

Academic workload credit granted by the head of the institution for all other purposes is limited to 1% of the total semester credit hours taught at the institution during the comparable (fall or spring) semester in the previous year. With the approval of the institutional head, limited faculty workload credit (within the 1% limit above) may be granted for major academic advising responsibilities, for basic and applied research following a research work plan approved pursuant to institutional policy, for preparing major documents in the fulfillment of programmatic needs or accreditation requirements, or for duties performed in the best interest of the institution's instructional programs as determined by the head of the institution.

Procedures:

  1. Departments request Presidential Credits (6.13) ahead of the semester needed using the Provost’s office form. Deadlines for submission of faculty instructional workload credits, as well as Presidential Credits are in the manual.
  2. Once approved by the Provost’s Office, as the Presidential designee for review of Faculty Workload Credits, the department may enter the presidential credits via the MyMav Instructor Term page.

summary of workload teaching equivalencies and presidential credits

 

WORKLOAD TEACHING EQUIVALENCIES

Class coordination: coordination of several sections of a single course - 1 TLC credit for each 6 sections; maximum of 3 credits

Department Chair (or head of a comparable administrative unit) - 6 TLC credits (maximum)

Department Academic Assistants to Dept. Chair (with approval of institutional head required) - 3 TLC credits (maximum)

Note: not to exceed 9 credits per semester except where composed of more than one academic discipline.

Canceled Sections because of insufficient enrollment (when an additional section is not available for assignment) - 3 TLC credits (maximum)
(not granted for more than 2 consecutive long terms for any one faculty)

New Faculty: during the first year, in order to develop course materials (at the discretion of the head of the department, and approval of the institutional head workload credit may be granted) - 3 credits (max 2 semesters) for only first year

New Course (Curriculum) Development (at the discretion of head of the department, and approval of the institutional head workload credit may be granted) - 6 credits

Presidential Credits:

    1. Major academic advising responsibilities
    2. Basic or applied research (following a research work plan approved pursuant to institutional policy)
    3. Other: for preparing major documents in the fulfillment of programmatic needs or accreditation requirements, or duties performed in the best interest of the institution’s instructional programs as determined by the head of the institution.

- Limited. Academic Workload credit granted by the head of the institution for such purposes limited to 1% of the total semester credit hours taught at the institution during the comparable (fall or spring) semester in the previous year.


The University of Texas System Rules and Regulations of the Board of Regents - Rules: 31006

 

Ttile: Academic Workload Requirements Rules and Regulation

Sec. 1 Statutory Requirement.

State law requires the Board of Regents to adopt rules concerning faculty academic workloads. Texas Education Code Section 51.402 recognizes that important elements of workload include classroom teaching, basic and applied research, and professional development. Workload for the faculty members of the institutions of The University of Texas System is expressed in terms of classroom teaching, teaching equivalencies, and presidential credits for assigned activities.

Sec. 2 Minimum Workload.

Each person paid full time from the appropriations item "Faculty Salaries" shall be assigned a minimum workload equivalent to 18 semester credit hours of instruction in organized undergraduate classes each nine-month academic year, or fiscal year at an institution's option, in accordance with guidelines listed below.

Sec. 3 Source of Funding.

When a faculty member is paid partially from a source of funds other than the "Faculty Salaries" line item, the minimum workload shall be proportioned to the percentage of salary paid from the appropriations item "Faculty Salaries."

Sec. 4 Supervision of Teaching Assistants.

Teaching assistants shall be used only when given proper guidance and supervision to ensure quality instruction. The minimum faculty workload established below does not apply to graduate teaching assistants or assistant instructors who are pursuing degrees. The institutional head is responsible for assuring that all teaching assistants are carefully supervised.

Sec. 5 Institutional Requirements.

This policy sets the minimum workload and equivalencies only; an institution may enact more intensive and/or more detailed minimum requirements for inclusion in the institutional Handbook of Operating Procedures, following appropriate approvals. For example, an institution may set individual minimum requirements, consistent with these minimum guidelines, for a specific school or college.

Sec. 6 Equivalencies.

The following equivalencies are available to meet workload requirements:

6.1 Graduate Instructions.

One semester credit hour of graduate instruction will be considered the equivalent of one and one-half semester credit hours of undergraduate instruction.

6.2 Labs.

One and one-half contact hours of instruction of regularly scheduled laboratory and clinical courses, physical activity courses, studio art, studio music instruction, and primary music performance organizations, such as ensembles and marching bands, for each week of a long-term semester will be considered the equivalent of one semester credit hour of undergraduate instruction.

6.3 Supervision.

Supervision of student teachers, clinical supervision, and intern supervision shall be credited such that 12 total student semester credit hours taught will be considered the equivalent of one semester credit hour.

6.4 Honors Program or Individual Research Projects.

Supervision of student practicum and individual instruction courses, such as honors programs and individual research projects, shall provide equivalency at the rate of one-tenth semester credit hour for each student semester hour of undergraduate instruction and one-fifth semester hour for each student semester hour of graduate instruction per long-term semester. In no case will individual instruction in a single course generate more semester credit hour equivalence than if the course were taught as a regularly scheduled, organized course.

6.5 Thesis or Dissertation Supervision.

Graduate thesis or dissertation supervision shall provide equivalent credit hours only to the chairperson of the thesis or dissertation committee at the rate of one semester credit hour for each six total student semester hours of thesis research credit and at the rate of one semester credit hour for each three total student semester hours of dissertation credit.

6.6 Coordination of Courses.

A faculty member who coordinates several sections of a single course shall be given one semester hour of workload credit for each six sections coordinated up to a maximum of three semester hours of credit per semester.

6.7 Large Classes.

Workload credit may be proportionally increased for teaching a large class that requires extensive grading or evaluation of students' work by the faculty member according to the following weighing factors:

Class Size 59 or less 60 - 69 70 - 79 80 - 89 90 - 99 100 - 124 125 - 149 150 - 174 175 - 199 200 - 249 250 or more
Factor 1.0 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 2.0

6.8 Proportional Credit.

When more than one teacher participates in the instruction of a single course, the credit is proportioned according to the effort expended.

6.9 Insufficient Enrollment.

A reduced workload may be granted temporarily if assigned classes do not materialize because of insufficient enrollment and when additional classes or other academic duties cannot be assigned to the faculty member. This exception may be granted for two consecutive long-term semesters only for any particular faculty member. 

6.10 Administrative Services.

Workload credit may be granted for a faculty member who is head of a department or head of a comparable administrative unit up to a maximum of six semester hours of workload credit per semester. When justified by the department/unit head and approved by the institutional head, three hours of credit may be given to faculty members who provide non-teaching academic services to the department/unit head. In no case will the total for departmental administration, including the head, exceed nine workload credits per semester unless the institution's organizational structure includes academic units composed of more than one academic discipline.

6.11 New Faculty Members.

At the recommendation of the head of the department or comparable unit and upon approval of the institutional head, up to three semester hours of workload credit for each of two semesters may be given to a newly-appointed faculty member during the first year of employment for the purpose of developing instructional materials for the courses he or she will teach.

6.12 Course Development.

At the recommendation of the departmental chair and upon approval of the institutional head, workload credit may be granted to a faculty member involved in the creation of a new course, new course format, or new course materials.

6.13 Credit Granted by Institution Head.

Academic workload credit granted by the head of the institution for all other purposes is limited to 1% of the total semester credit hours taught at the institution during the comparable (fall or spring) semester in the previous year. With the approval of the institutional head, limited faculty workload credit (within the 1% limit above) may be granted for major academic advising responsibilities, for basic and applied research following a research work plan approved pursuant to institutional policy, for preparing major documents in the fulfillment of programmatic needs or accreditation requirements, or for duties performed in the best interest of the institution's instructional programs as determined by the head of the institution. 

Sec. 7 Monitoring of Workloads. 

The president of an institution shall designate the officer of the institution who will monitor workloads, review workload reports, and submit the reports to the institutional head for approval and comment, as appropriate, prior to submitting the reports to the Board of Regents through the System Administration following the standard reporting format and deadlines as provided by the Texas Higher Education Coordinating Board in accordance with Texas Education Code Section 51.402 and any applicable riders in the current General Appropriations Act.

Sec. 8 Compliance Assessment. 

Every faculty member's compliance with these minimum academic workload requirements shall be assessed each academic year. If a faculty member is found to be out of compliance, the institution shall take appropriate steps to address the noncompliance and to prevent such noncompliance in the future.