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Faculty Resources


(Courtesy of FYW Teacher Guide, UT Arlington English Department)

UTA Information

Counseling Services

(817) 272-3671; (817) 272-2102

Office of Student Conduct

(817) 272-2354

Behavior Intervention Team (BIT)

UTA Police Department

Office for Students with Disabilities

(817) 272-3364

Office of Information Technology (OIT)

(817) 272-2208

Central Library Instruction & Reference Services

Maverick Resource Hotline


Reporting Problems with Smart Classrooms

Crystal Livingston

(817) 272-2068

Writing Center

411 Central Library

(817) 272-2601


Mentis: The Faculty Profile System

All instructors are required to maintain a faculty profile on UTA’s Mentis profile system. The university considers this the official location for your state required syllabus (always to be posted by the first day of class) and their official record of your CV. We also recommend that you post a professional picture here and use the system to keep your CV current. You log on to Mentis using your NetID and password.


Primer on UTA Email, MavSpace, and Other Instructional Resources



Blackboard is the primary learning management systems (LMS) for online course material. No course request or student upload is required. You will simply have to make your course shell “available” to your students.   All UTA courses are linked to Blackboard course shells.  All faculty members are highly encouraged to use Blackboard. Students expect it, and the data generated is enormously useful to supporting student success. The UTA Blackboard web address is and the log-in and password are your UTA Net ID and password. To preview some of the functions of Blackboard and view tutorials for the LMS, visit Additional information and tutorials are available at:

Formal training sessions that cover such topics as Blackboard, Blogs, MavSpace, WebEx, Wikis, and Adobe Connect are offered by the Center for Distance Education (CDE). Both face-to-face training and webinars are available throughout the year. To see upcoming training opportunities go the CDE training website: To enroll or ask questions about training contact CDE training by email:


Blog space is also available to all UTA faculty members. To request blog space, go to

Additional Instructional Resources, Training, and Support

For more information on additional electronic resources, including requesting web space, visit: and These links will also direct you to online support and account information for managing instructional resources administered by the UTA system.


Departmental Listservs

You will be subscribed to several departmental listservs. Please note that you will be addressing large numbers of faculty, staff, and graduate students when posting to the lists. Check with your department administrative assistant to access those available to you.

Make sure to observe guidelines for appropriate email decorum when posting to the lists. Also, please notify the lists’ owners if you are not receiving listserv emails.


Accessing Buildings and Classrooms

Most UTA classrooms are also accessed by swiping your MavID and entering a pin number. A MavID card will also access the main entrace of buildings with many classrooms, including Preston and Carlisle, before and after official office hours. Mav cards are issued by Mav Express located in University Center. You can find out your pin at Please plan to arrive early to ensure that you can access your classroom. Contact your administrative assistant if you have a problem.

Open Educational Resources (OER)

UTA is committed to lowering the cost of textbooks for our students through OER. UTA's OER librarian Michelle Reed can assist faculty identify available low-cost or free teaching materials. Ms. Reed can be reached at


Ordering Textbooks

Your department administrative assistant can provide you information on placing your textbook order. You can check that your textbooks are ready for class by logging into the Bookstore.


Submitting and Posting Syllabi

All syllabuses must be posted online to instructors’ Mentis  Profiles ( All instructors must provide the course syllabus (whether hard copy, electronic format, or both) on the first day of class. We discourage hard copies and highly recommend that, however you distribute the syllabus, you also post it to your Blackboard shell for each class.


Student Privacy

FERPA protects the privacy of students, and public conversation about students should never be conducted in public areas, via social media, or in offices with open doors. Even if you do not mention a student by name, referring to any specific writing, conduct, or interaction with students via a public venue is strictly prohibited by federal law and as common practice of professionalism. If you must  discuss student issues with colleagues, please take these conversations inside an office and close the door. Hallways, outdoor meeting areas, and any place where one might be overheard are never appropriate sites for conversation about students.

Also, please do not share grades by posting a list in a public space that allows for the identification of individual students; or by leaving papers in a box outside your doors. Grades to assigments should be distibuted via Blackboard.


Tobacco-Free Campus

As of August 1, 2011, UTA is a tobacco-free campus. Use of any tobacco product on campus is prohibited except for in one’s own vehicle. As employees of UTA, all instructors are expected to comply with this policy.


Assistance from Instructional Librarians

UTA’s instructional librarians provide multiple resources for instructors, including classroom workshops in the Central Library.  For assistance, please seek the appropriate librarian:


Writing Center

The English Writing Center, Room 411 in the Central Library, provides support to students and instructors. Undergraduate and graduate student tutors in the Writing Center are trained to help student writers at any stage in their writing processes and are familiar with the course objectives, assignments, and pedagogical methods. They are trained to attend to the same rhetorical and organizational issues that instructors value in student writing. Although tutors will assist students in identifying and correcting patterns of grammatical or syntactical errors, they are taught to resist student entreaties to become editors or proofreaders of student papers.

The Writing Center offers tutoring for any writing you are assigned while a student at UT-Arlington. During the 2018-2019 academic year, the Writing Center hours are 9 a.m. to 8 p.m., Monday through Thursday; 9 a.m. to 3 p.m., Friday; and noon to 5 p.m., Saturday and Sunday. You—or your students—may schedule appointments online by following directions available at, by calling 817-272-2601, or by visiting the Writing Center.

The Writing Center Director, Assistant Director, or tutors are available to make classroom presentations describing Writing Center services. The Writing Center also offers workshops on topics such as documentation and will design specialized workshops at the request of instructors. To schedule a classroom visit or inquire about a workshop, please e-mail or call Dr. Michael Brittain, Director of the UTA Writing Center, at or 817-272-2517.


Classroom-Related Policies


Office Hours

Instructors are generally expected to keep at least three office hours a week but check with your department for guidance. Students should be advised of your office hours, and, obviously, you should be in your office during those hours. Best practices call for keeping your office door open when you are meeting with students. Please include your office hours on your syllabus.  Make sure your students know how to reach you.  Always notify the office staff if you change your office hours so that they can inform your students if the need should arise. You should also notify your students.


Add/Drop and Census Date

The university has an official Add/Drop period that generally lasts through the first week of classes. Students may add or drop classes during that time as long as there is space available in the sections they plan to add.

After the add/drop period, students may drop without penalty until Census Date, which is generally during the third week of classes. Please think carefully before allowing students to add after Census Date.



Grades are A, B, C, D, F, I, P, R, Q, P, Z.  Please make sure the grades you assign for course work during the semester reflect department and college grading philosophy. For example, if you use number grades, make it clear that any number grade less than 70 is considered a failing grade. If you use letter grades, you might consider using  A, B, C, or  F grades only. When you are making decisions about grading practices in your course, think through what you want to communicate to students with the grades you assign. For assistance in posting grades, see this guide in Office of Records and Registration.

The “F” grade, which does negatively affect GPA, goes to failing students who do not attend class regularly, do not participate actively, or do not complete assigned work.


Grade Appeals

Students have the right to appeal their grades if they feel that they have earned a higher grade than an instructor assigned. They should begin by talking to the instructor, asking for an explicit justification of the grade. If they fail to reach a satisfactory result, they should take their grievance to the Department Chair. If the instructor, student, and the Director fail to arrive at a satisfactory conclusion, the Director will direct the student to the next step in the grievance procedure.  For student complaints or academic grievances, please direct students to the Dean of Students’s process for filing a complaint.

Grade Reports

Instructors are required to submit three grade reports each semester through MyMav: one early in the semester (for all students with fewer than 30 credit hours), one at midterm, and one at the end of the semester. More specific instructions about how to post grades will be distributed via email close to when grade reports are due. By the first reporting period (4th week grades), be sure you have evaluated enough work that you can communicate an accurate picture of the student’s progress or the danger of failing the course. Instructors are not allowed to enter an I grade for the first or second grade reports. It is imperative that grades be submitted by the deadlines. The Provost has stated that instructors jeopardize merit pay if they fail to submit grades on time.


A grade of Incomplete is appropriate only when students have been making satisfactory progress (a grade of “C” or better) and experience difficulties that could not have been anticipated or prevented such as an extended illness, documented family emergency, etc. Instructors who give students Incompletes are obligated to follow through with the student until he or she completes the course and should draw up Incomplete contracts with the students that outline the assignments the student must finish and the timeline for completion of the work.


Questions from Parents

From time to time, you may be contacted by parents asking you to report on a student’s progress in your course or inquiring about why a student received a failing grade. Because of the Privacy Act (FERPA), we are not allowed to reveal grade information without permission regarding students who are over the age of 18. I typically tell parents that we can’t release grade information without a student’s permission, but that I am happy to talk to the student himself or herself about a grade or progress in the class.


Plagiarism And Academc Misconduct

Plagiarism is a very complex term, the meaning and significance of which continue to be debated within academe. In writing classes, plagiarism tends to refer to the use of material written by others but submitted by the student as though it is his or her own work. Under this general definition, any of the following could be considered plagiarism:

  1. submission of a complete text not written by the student, which may have been downloaded from the Internet or taken from other sources such as student paper files;
  2. liberal cutting and pasting of sources into the student’s text without attribution;
  3. liberal cutting and pasting of sources, which may include close paraphrase or adoption of whole sentences, mixed with the student’s own language, with attribution but without the use of quotation marks to indicate language borrowed from other sources;
  4. occasional misuse of sources, with or without attribution, for example, occasional sentences that do not “sound” like the student writer’s typical prose that may include citation at the end of the paragraph but no quotation marks indicating a direct quote;
  5. work done by the student for another class but passed off as new, original work.

In general,  programs and departments such as the English Department make a distinction between cases of academic dishonesty in which students intend to deceive by submitting material they have not written as though it were their own (numbers 1 and 2) and cases that involve the misuse of sources (number 3 and 4). At the same time, the English Department’s First Year Writing Program recognizes that such distinctions are not easy to make. Please follow the procedure below if you receive an assignment from a student that you suspect includes unattributed material not written by that student.

  1. Photocopy student materials, making one copy for yourself,  OR submit a copy of the Safe Assign report from Blackboard.
  2. Consult with your department chair, if needed, to decide on a plan of action to address the particular case. A case of academic misconduct is most easily proven if you can find the source the student is borrowing from.  Finding borrowed sources is not as hard as it once was:

-- Use and type in the exact words of a sentence that does not sound like the students’ language. Try this on a few sentences in case the student has altered the words of some sentences.

-- Check the students’ Internet sources to see whether portions have been cut and pasted into the student’s draft without attribution.

-- Check the UTA library catalog to see if the sources the student used are owned by our library.

-- Ask teachers in your Program or Departmentif they have received a paper on the same topic.

  1. If you do find the source (or sources), highlight the borrowed passages that have not been attributed on both the source and the students’ text.
  2. Refrain from accusing the student of plagiarism prior to a scheduled conference with a witness present. You may give back other students’ papers, letting this student know that you can’t return his or her work until you have a conference about it.
  3. During conferences with students to discuss incidents of possible academic misconduct, present the student with evidence and ask the student to explain the use of sources, etc. Generally, if the student admits to academic misconduct or if adequate evidence is present (e.g. copies of the paper or the misused sources indicating that the work is not the student’s own), the minimal penalty will be an “F” for the assignment.
  4. During the conference fill out and submit the Student Conduct form for plagiarism, which is available online at, and have the student sign it.

Students who admit to plagiarism must be made aware that the form will go on file with the university and that a second penalty will likely result in suspension from the university for one year. The form should be submitted to Student Conduct with the student’s essay and evidence within two weeks of the conference with the student.

If the student does not admit to plagiarism, you have the responsibility to persuade Student Conduct that the student’s work is plagiarized. Be careful to provide all documentation and to submit the essay and paperwork to Student Conduct immediately. You cannot give the student a grade on the assignment until Student Conduct meets with the student and resolves the issue. In this case of suspected plagiarism that happens at the end of the semester, you must give the student an incomplete until Student Conduct makes a decision.