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UT ARLINGTON’S 2016-2017 NOTICE TO STUDENTS OF THEIR PRIVACY RIGHTS

The Family Educational Rights and Privacy Act (FERPA) affords to students rights with respect to their education records.  These rights include:  the right to inspect and review the student’s education record; the right to request amendments of the student’s record which the student believes are inaccurate or misleading; the right to provide written consent before the University discloses personally identifiable information from the student’s record, except to the extent FERPA authorizes disclosure without consent; and the right to file a complaint with the US Department of Education.

The right to inspect and review the student’s education record within 45 days of the day the University receives a request for access.

Students should submit a written request that identifies the record(s) the student wishes to inspect to the Director of Student Services, Office of Admissions, Records and Registration.  See FERPA Resources for contact information.

The right to request amendments of the student’s record which the student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

A student who wishes to ask the University to amend a record should write the Director of Student Services, Office of Admissions, Records and Registration; clearly identify the part of the record requested for change; and specify why it should be changed.

If the University decides not to amend the record as requested, the University will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment.

The right to provide written consent before the University discloses personally identifiable information from the student’s record, except to the extent FERPA authorizes disclosure without consent.

The University may disclose education records without a student’s prior written consent.

The University may disclose education records without a student’s prior written consent under a FERPA exception, including, but not limited to, disclosure to school officials with legitimate educational interests and to certain other authorized individuals.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.

See FERPA exceptions for disclosure for details.

The right to file a complaint with the US Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.

A complaint must be submitted to the Family Policy Compliance Office at the Department of Education within 180 days of the date of the alleged violation or of the date that the student knew or reasonably should have known of the alleged violation. The complaint must contain specific factual allegations giving reasonable cause to believe that a violation of the Act has occurred, and it should be sent to: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, S. W., Washington, DC 20202-5901.  See FERPA Resources for contact information.

Directory Information

Directory information is defined as information contained in an education record of a student “that would not generally be considered harmful or an invasion of privacy if disclosed.”  At UT Arlington, directory information is defined below.  See Directory Information for details.

      1. Name
      2. Local and permanent postal addresses
      3. Email address
      4. Telephone number
      5. Place of birth
      6. Field of study
      7. Dates of attendance
      8. Enrollment status
      9. Student classification (example: freshman, graduate student, etc.)
      10. Degrees awarded
      11. Certificates and awards (including scholarships) received
      12. Photographs
      13. Participation in officially recognized activities and sports
      14. Weight and height of members of athletic teams
      15. Most recent previous educational agency or institution attended

The University may publish or publicly disclose directory information without the student's consent, unless the student, using MyMav, has notified the University that s/he wishes to opt out of such disclosures.  If no elections are made, UT Arlington will allow release of the student's directory information.

Any restriction will remain in effect until it is revoked.  UT Arlington allows former students to make changes to the disclosure status in effect at the time of their last term of attendance.

UT Arlington’s FERPA policies and procedures are published in full at http://catalog.uta.edu/academicregulations/security/ and http://www.uta.edu/records/about/ferpa.php.  This information specifies your rights and limitations under FERPA with regard to the release of information in your educational record and procedures for review of your record.  The website also identifies the information UT Arlington specifies as directory information, which may be released unless the student specifies otherwise; and procedures for setting privacy elections.  These procedures include specifying how to be included in the souvenir commencement booklet and the Shorthorn Graduation Edition when graduating.