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Grades

Grade Forgiveness

Grade Forgiveness

The Grade Forgiveness Policy went into effect on the first day of classes of the Fall 2013 semester and is available to incoming undergraduate students (freshman and transfer) whose initial enrollment at UT Arlington began in the Fall 2013 term and thereafter.  This policy applies only to courses taken at UT Arlington.

For continuing UTA students whose initial enrollment at UT Arlington occurred prior to Fall 2006, the present Grade Replacement policies remain in effect.

For continuing UTA students whose initial enrollment at UT Arlington occurred prior to Fall 2013, the present Grade Exclusion policies remain in effect.

Students subject to this policy must contact their academic advisor, who files the Grade Forgiveness petition on their behalf. All Grade Forgiveness requests submitted during the term must be submitted by the last day to drop a course to be processed that term.

Students have to be enrolled on Census Date for their Grade Forgiveness petition to be processed in that term. See the academic calendar for Census Date and Last Drop Date information.

This policy is only for undergraduate students only.

Grade Forgiveness Policy and Procedures

Upon receiving a grade of D or F in a 1000 or 2000 course, students subject to the Grade Forgiveness policy may, after filing the intent to do so, elect to have the grade forgiven. A student is limited to a total of two Grade Forgiveness opportunities under the following conditions:

  • Grade Omission: A student may elect the grade omission option for one of the two Grade Forgiveness opportunities if the student is changing their major and the course is not required for the new major. In addition, a student electing grade omission may not re-enter that major. Grade omission may only be applied to one course. If electing to use grade omission, the student is not required to retake the course.
  • Grade Substitution: A student may elect grade substitution option for one or both of the Grade Forgiveness opportunities. In this case, the course(s) must be retaken, even if it is not required for the student’s current major. The second grade earned, whether higher or lower, will be used in calculating the grade point average unless the second attempt results in a grade of W. This policy applies only the second time a course is completed.  The course must be retaken at UT Arlington.
  • Students must file their intention to substitute or omit the grade earned in a course with their academic advisor. Students must be enrolled at UT Arlington on Census Day of the semester that the Grade Forgiveness, if approved, is processed.
  • Students MAY apply for Grade Forgiveness any semester (after final grade posting of the previous semester but before the Last Drop Day of the current semester) before the final semester PRIOR to graduation. Students may not apply for Grade Forgiveness AFTER graduation.
  • Courses transferred for credit to UT Arlington from another college or university may not be repeated for credit or excluded.
  • For courses in which the topic may change from semester to semester, this policy may only be used if the topic for the repeated course is the same as the initial course topic.
  • This policy does not apply to courses taken on a pass/fail basis.
  • Individual colleges and schools may limit this policy.
  • Students may not apply this policy to grades of D or F which resulted from disciplinary action.
  • Students seeking Grade Forgiveness must receive counseling from the following as appropriate: Academic Advisor, to determine the effect on completion of degree requirements and probation requirements; Financial Aid Office, if receiving a scholarship or financial aid administered by that office; Athletic Department, if a student athlete; and International Office, if an international student.
  • The grade(s) for the forgiven course(s) will be removed from the grade point average, although the grade(s) received will remain on the student’s transcript.
  • A course that has been “grade omitted” or “grade substituted” may not be used to satisfy degree requirements.
  • Once Grade Forgiveness has been applied to a course, the student may not have the action reversed.
  • Students who are dismissed from the University for academic reasons cannot use Grade Forgiveness until they have completed their dismissal period.
  • Forgiven grades will be included in the calculation of the grade point average for determining graduation with Latin Honors.
  • The credit hours earned in courses where the grade is forgiven will count toward the 30 hour/45 hour policy for Tuition for Excessive Undergraduate Hours.
  • Tuition and fee refunds, rebates or other financial consideration will not be given for courses for which Grade Forgiveness is granted.
  • A student may not use credit by exam to receive credit for a course once a student has received a grade for that course even if it has been omitted.

For the Undergraduate Catalog statement, click here.

Grade Omission

A student may elect the grade omission option for one of the two Grade Forgiveness opportunities if the student is changing their major and the course is not required for the new major. In addition, a student electing grade omission may not re-enter that major. Grade omission may only be applied to one course. If electing to use grade omission, the student is not required to retake the course.

Grade Substitution

A student may elect grade substitution option for one or both of the Grade Forgiveness opportunities. In this case, the course(s) must be retaken, even if it is not required for the student’s current major. The second grade earned, whether higher or lower, will be used in calculating the grade point average unless the second attempt results in a grade of W. This policy applies only the second time a course is completed.

Submission of Grade Forgiveness Requests

Student wishing to submit a Grade Forgiveness request must consult with their academic advisor. The academic advisor will initiate the Grade Forgiveness request on behalf of the student.

Students may work with their academic advisor to submit a Grade Forgiveness request when grades are called official by the Office of Admissions, Records and Registration. However, for the request to be processed, the student must be enrolled at UT Arlington on Census Day of the term in which his Grade Forgiveness request is processed.

UT Arlington will process Grade Forgiveness requests that are submitted by academic advisors by 5:00 pm CST on or by the last day to drop of the current term, as part of the grading and standing process for that term. Any Grade Forgiveness requests submitted after the last day to drop will be processed and applied to the following term.

Processing your Grade Forgiveness request in the academic department involves several levels of review, so it is not possible to give you an accurate processing time. However all Grade Forgiveness requests, if approved, will be processed by final semester grade posting. All correspondence regarding this matter will be sent to your UTA email account. If you have not activated your UTA email account, contact the OIT Help Desk.