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Student Services

Tuition and Fee Refund Appeals

TUITION AND FEE REFUND APPEALS

If you experienced extraordinary events during a semester that caused you to be academically unsuccessful during that term, you may be eligible for a one-time tuition refund appeal.

Effective September 22, 2014, appeal requests must be made within 90 days of the end of the semester which you are appealing and must include appropriate supporting documentation.

Appeals older than 90 days or those submitted without supporting documentation will not be reviewed.

There are significant academic and financial consequences that may result when a tuition refund appeal is granted.  If you have financial aid for the semester you are appealing, you will have to return the financial aid received in full if you are approved.

Extraordinary events include serious illness of the student or an immediate family member, death of an immediate family member, military deployment that was not previously scheduled or other similar unforeseen event.

The University will approve a refund appeal for one semester only during your entire academic career at UT Arlington.  This includes all voluntary and involuntary separations.  In particular, if the event is related to a medical condition, then it is your responsibility to make an informed decision, which may require consultation with a physician, prior to enrolling in future coursework since an appeal is granted on a one-time basis for a given medical condition.  While you will not be granted a second tuition and fee refund, you may have the opportunity to withdraw from coursework with a grade of W or Q in future semesters, assuming you meet all appropriate deadlines and regulations related to withdrawal.

Decisions by the appeals committee are final.

FINANCIAL AID IMPACT

  • There are significant academic and financial consequences that may result when a tuition refund appeal is granted.  If you have financial aid for the semester you are appealing, you will have to return the financial aid received in full if you are approved.

SUPPORTING DOCUMENTATION

Appropriate supporting documentation includes but is not limited to:

  • Medical - A dated and signed letter from the physician explaining your illness on letter head, medical bills or other medical documentation must be provided.
  • Death in the family - A death certificate or an obituary from the newspaper must be provided. Pamphlets from the funeral will not be accepted.  The death must be from your immediate family.
  • Deployment - Deployment papers for Active Duty must be provided.  They must state Active Duty, not training.
  • University Error:  A memo on UT Arlington letter head from the appropriate administrator at chair level or higher stating the situation and identifying University error must be provided.

If documentation is not in English, it will not be accepted.  If you are providing copies, it must be translated.

ADDITIONAL INFORMATION

  • If you are appealing for medical reasons and you have been granted a refund for a prior semester on the basis of the documentation provided, then your request will not be considered for a second semester.  Medical refunds are given on a one time basis.
  • Appealing fees (departmental, library, etc.) is out of the appeal committee’s purview and your request will not be reviewed.
  • Charges for all other university services such as housing, meal plans, and parking are not included in this appeal.  You should contact the appropriate university office for questions regarding these charges.
  • If you are appealing due to work-related issues or failure to receive expected funding such as loans, Veterans Affairs funding, sponsorships, etc., your request will not be considered.
  • Appealing grades received is out of the appeal committee’s purview.  Please speak with the appropriate department or refer to the Undergraduate Catalog regarding grade appeals or grievances.
  • Tuition refund appeals are for all courses taken within a term, not for individual courses.  If you are appealing one class only, you should contact your academic department.

APPEAL FORM AND ACKNOWLEDGEMENT

On the form below, you will be asked to acknowledge that you understand the following:

  • If a tuition refund appeal is granted, all academic coursework for that term will be removed from my record regardless of the grades I received in the courses.
  • The University is only able to approve one tuition refund appeal during my entire academic career at UT Arlington.  This includes all voluntary and involuntary separations.  In particular, if the event is related to a medical condition, then it is my responsibility to make an informed decision, which may require consultation with a physician and my academic advisor, prior to enrolling in future coursework since an appeal is granted on a one-time basis for a given medical condition.  While I will not be granted a second tuition and fee refund, I may have the opportunity to withdraw from coursework with a grade of W or Q in future semesters, assuming I meet all appropriate deadlines and regulations related to withdrawal.
  • If I received financial aid including scholarships, grants, or loans for the semester a tuition refund appeal is approved, all of the financial aid I received for that term will be returned to the original source of the funds and I will be required to repay any refund I received from Bursar Services of financial aid that exceeded my direct university charges.  Repayment must be made within 45 days of the appeal being granted.