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Forms & Documents


Non-Disclosure Agreements

Non-disclosure agreements are an important way to protect research and business information from being made public inappropriately, such as to protect your unpublished research from being scooped and to protect intellectual property rights. 

If the primary purpose of the information exchange is regarding a technology (and related research) that you have disclosed, complete a NDA Request Form and submit as indicated.

If the information being shared is to establish a research collaboration or program, contact Office of Grants & Contracts at to set up the confidentiality agreement.

pdfDownload NDA Request Form


Materials Transfer Agreements

A Material Transfer Agreement (MTA) is a contract that governs the transfer of tangible research materials between two organizations, when the recipient intends to use it for his or her own research purposes. The MTA defines the rights of the provider and the recipient with respect to the materials and any derivatives. Biological materials, such as reagents, cell lines, plasmids, and vectors, are the most frequently transferred materials, but MTAs may also be used for other types of materials, such as chemical compounds and even some types of software. 

UTA is a signatory to the Uniform Biological Material Transfer Agreement (UBMTA), a form approved by the Association of University Technology Managers (AUTM) and the National Institutes of Health (NIH).

For outgoing MTAs, please fill the MTA Request Form – Outgoing and submit it to

pdfDownload MTA Request Form – Outgoing


For Incoming MTAs, please contact us via e-mail:

Please note that OTM does not coordinate packaging or shipment of materials. The UTA Principal Investigator (PI) is responsible for these logistical details and for obtaining any necessary approvals from committees such as the following:

  • Harvard’s Institutional Animal Care and Use Committee (IACUC) and
  • Committee on the Use of Human Subjects Office/Institutional Review Board (IRB)

OTM will gladly help the UTA PI with facilitating such approvals as needed.


Guidelines for UTA Principal Investigators

**Only the UTA Principal Investigator of the lab may sign MTAs in addition to an Authorized Official from UTA’s Research Administration

MTA terms may vary on a case-by-case basis. Therefore, OTM strongly encourages UTA Principal Investigators to review each MTA carefully before signing. OTM may notify the PIs of specific or unusual terms, but the PI should read through each MTA’s general restrictions, if any.

MTAs are legally binding contracts between UTA and the other party. A fully signed MTA requires that the PI and lab members follow the terms and conditions as stated in the agreement. Breach of these terms could result in liability for UTA and could significantly affect the PI’s research and the ability to publish.

By signing an MTA, the PI should understand that he or she will not own the incoming material. Ownership will most likely remain with the Provider Institution. Therefore, if the PI or a lab member decides to leave Harvard University, he or she will need to obtain explicit written permission before transferring the material. Please feel free to contact OTM to facilitate this process as needed.

Applications for License to UTA Inventions

         pdfDownload License Application